Contract Management Specialist II

Job Description:

Contract Management Specialist II

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Austin Economic Development supports and recruits’ business to Austin through all divisions. Our mission is to promote a competitive, sustainable and equitable economy for all. In partnership with local businesses, creatives, and community organizations, we create jobs, support Austin’s cultural scene, and build inclusive prosperity citywide.

Job Description:

Contract Management Specialist II - Austin Economic Development

Purpose:

Under general supervision, performs contract compliance activities for assigned contracts or grants.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Performs spot buying by placing orders off of existing contracts and by soliciting and awarding informal quotes (per Central Purchasing policy limitations).
  
• Prepares for bid process by gathering contract requirements from designated departmental liaisons, deciding appropriate commodities or scope of work to include on a contract bid, recommending and preparing effective supplemental terms and conditions, specifications and drafting purchase documents for bid.
  
• Develops and maintains contract database(s) spreadsheets and/or other contract management software tools. Enters data into the system of record and generates approval documents to support purchases. Establishes budgeted base and resolves variances. Submits and/or coordinates submission of requisitions, evaluates bid files and prepares recommendations for award.
  
• Develops and manages requirements for contracts or grants for effectiveness by monitoring budgeted amounts to expended amount and/or contract's dollar balance and time remaining, recommending whether to extend an existing contract or prepare for a new bid process, processing contract modifications and performing contract releasing activities.
  
• Manages contractor and subcontractor performance for compliance to contract terms and conditions by monitoring contractor performance which includes but not limited to inspecting product to ensure compliance with specifications, preparing and discussing contractor performance evaluations with the contractor and/or departmental liaison, and resolving contractual issues.
  
• Prepares reports by collecting, analyzing and summarizing information regarding contractor performance, supply chain effectiveness, contract expenditures, purchase history, etc., for reporting to management, team members and customers.
  
• Monitors supply chain by reviewing status of selected materials, identifying problems and recommending and/or implementing solutions. Coordinating product demonstrations.
  
• Provides technical and contractual assistance by developing, advertising, coordinating and conducting workshops, training sessions and orientation sessions.
  
• Conducts and/or coordinates site visits to educate contractors and subcontractors about contract requirements, to conduct interviews with contract workers, to obtain payroll records for audit purposes and/or to inspect products to ensure compliance with contract requirements.
  

Responsibilities - Supervisor and/or Leadership Exercised:

• None
  

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of contract law, contracting practices regulations, policies and techniques.
  
• Knowledge of contract language, terms, conditions etc.
  
• Knowledge of Federal, State and Local laws.
  
• Knowledge of city practice, policy and procedures.
  
• Skill in oral and written communication.
  
• Skill in handling multiple tasks and prioritizing.
  
• Skill in using computers and related software applications.
  
• Skill in data analysis and problem solving.
  
• Skill in planning and organizing.
  
• Ability to evaluate contractor performance.
  
• Ability to establish and maintain good working relationships with other city employees and the public.
  
• Ability to write specific terms or conditions for contracts.
  
• Ability to resolve non-complex contractual problems.
  
• Ability to work with frequent interruptions and changes in priorities.
  

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Public Administration or other relevant field, plus two (2) years of related experience.
  
• Experience may substitute for the education up to the maximum of four (4) years.
  

Licenses and Certifications Required:

• None.
  

Preferred Qualifications:

• Demonstrated experience in public sector procurement and contract administration, including serving as a department purchaser responsible for processing requisitions, purchase orders, and contract-related transactions.
  
• Experience serving or in a similar capacity as a Single Point of Contact (SPOC) or liaison between program staff, vendors, and central procurement teams.
  
• Proficiency in tracking and maintaining contract records and databases, ensuring data integrity and audit readiness.
  
• Experience supporting monitoring activities, audits, and reporting requirements for contracts.
  

Notes to Candidate:

Position Overview:

The Contract Management Specialist II serves as a key point of contact (SPOC) for departmental purchasing and contract administration activities. This position is responsible for coordinating and executing procurement functions, including the development and processing of purchase orders, requisitions, and contract-related transactions in accordance with City policies and procedures. In addition to purchasing responsibilities, the position plays a critical role in monitoring contract compliance by ensuring all contract records, documentation, and requirements are accurate, current, and properly maintained. This includes tracking deliverables, reviewing contract terms, ensuring insurance and compliance documents are up to date, and supporting contract amendments and renewals. Primary duties include serving as a liaison between program staff, vendors, and central procurement; providing guidance on purchasing processes; maintaining contract databases and records; supporting audits and reporting requirements; and identifying opportunities to improve efficiency and compliance within procurement and contract management operations.

Salary Range: $56,070 - $67,570 annually

Hours: Monday - Friday; 8:00 a.m. to 5:00 p.m.

Telework opportunities may be available after an initial training period. Hours may vary and are subject to change based on department needs.

Staff eligible to telework must be in the office for at least 40% of their scheduled work week.

Location: 5202 E Ben White Blvd, Austin, Texas, 78741

Application Details:

• A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position.
  
• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
  
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
  
• A résumé is required but does not replace a fully completed City of Austin employment application. Resumés will not be accepted in lieu of the online application. It is the applicant’s responsibility to ensure that all relevant and detailed work experience is clearly documented in the application to demonstrate qualifications for the position.
  
• When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number.
  
• Incomplete applications will not be considered.
  
• Everyone who applies as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.
  
• Use of AI is strictly prohibited to respond to the application and during the interview process.
  
• Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.
  

Additional Details:

• Austin Economic Development may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.
  
• If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required.
  
• If you are selected as the top candidate for a position, we may contact your current and former employer.
  
• If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214.
  

Benefits:

• The City of Austin offers its employees a wide range of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information.
  

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2026-05-06