Grant Monitoring Administrator

Job Description:

Grant Monitoring Administrator

Description

Overview

Under the direction of the Grant Monitoring Manager, the Grant Monitoring Administrator is responsible for providing overall assistance in the planning, implementation, evaluation, and performance of the Community Development division. This individual is responsible for Division financial transactions, budget creation and monitoring, reporting to the U.S. Department of Housing and Urban Development, assisting with materials for Council consideration, and working with Finance and Procurement for financial policy compliance and completion of the City's annual single audit. This position tracks the performance of the community development and housing program teams for HUD reporting systems and City reimbursement of expenses and supervises two full-time employees (FTE).

Responsibilities

• Assists in administering the activities of the Community Development Division through annual allocation of funds, internal controls, and payments and reimbursements

• Responds to and resolves sensitive inquires and complaints from both internal and external sources such as U.S. Department of Housing and Urban Development (HUD) and Finance and Procurement Department

• Serves as the financial administrator on the ESG, HOME, and CDBG grants for HUD for compliance

• Assists Program Manager with annual budget development and monitoring budget performance within weekly, monthly, quarterly, and annual benchmarks

• Track interdepartmental project set-ups and expenditures in accordance with CIP

• Administers and maintains HUD reporting and submittals in HUD and state systems

• Ensures compliance with audit standards for City external audit, internal audits and HUD monitoring

• Administers HUD reporting requirements for financial transactions such as the match reports and cash reports

• Monitors the CDBG expenditure timeliness ratio • Monitors grant administration caps

• Administers all cost reimbursements and grant close outs from federal programs and maintains accurate reconciliation with City records

• Supervises the work of the unit's Administrative Support III and Management Analyst ensuring the accurate implementation and reporting on outstanding mortgages, escrow payments, set-up and completion of activities in IDIS, accounts payable activities and monthly reporting

• Oversees and approves staff schedules and timesheets, developing and coaching direct reports, providing feedback on performance reviews, and ensuring development, training and succession planning for the activities within this work group

• May be asked to perform other duties as assigned

Position Type and Typical Hours of Work

• Exempt - Full-Time
• Non rotating 40-hour work week, Monday - Friday, 8:00 am - 5:00 pm; must be available to work additional hours as needed
• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• Bachelor's Degree (BA/ BS)

• Three (3) years of experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: May 6, 2026

Salary:

60,704.79-69,810.50 USD