HR Budget and Operations Coordinator

Job Description:

HR Budget and Operations Coordinator

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under the general supervision of the Associate Vice President for Human Resources, the HR Budget and Operations Coordinator provides comprehensive/complex budget planning support and office support duties for HR that require analytical thinking and a thorough knowledge of university policies, procedures, and practices; develops, prepares, and maintains the department's operating budget; working directly with accounting in researching and resolving budget-related questions or issues. The incumbent monitors expenditures, reconciles and balances accounts, and is responsible for the organization and coordination of the Office of Human Resources department procedures and resources, to facilitate organizational effectiveness and efficiency in support of a large and complex department that has an impact on overall human resources operations.

Budget:

• Develops, maintains, and reconciles the department's operating budget.
• Tracks expenses, independently applying judgment/knowledge to ensure compliance with departmental goals, university policies and procedures, and state and federal regulations.
• Maintains requisition logs and conducts monthly and quarterly budget reconciliation.
• Interprets a variety of written policies and technical letters, and reads and interprets computer-generated reports.
• Properly maintains records and processes all department invoices in a timely manner.
• Prepares and submits hospitality forms according to CSU policy.
• Coordinates HR department online background/chargeback and advertising modules, coordinates finalizing/billing, and communicates with departments on required corrections or updates.
• Generates and monitors the distribution and maintenance of MOU income including annual MOU billings, and tracks receipt of funds.
• Coordinates year-end budget process including requisition control, budget encumbrances, chargebacks, adjustments, and journal entries to meet year-end deadlines, and keeps the AVP apprised on status.
• Compiles, analyzes, and summarizes data to produce financial reports and year-end projections; researches and identifies errors and resolves problems; reviews and obtains approved financial documentation; analyzes funding, interprets documentation.
• Identifies, develops, and suggests budget reduction/cost savings strategies. Utilizes problem-solving techniques to find solutions to complex budgetary issues.
• Independently researches, analyzes, and prepares information and presents it in appropriate format.
• Attends financial meetings, training, pilot programs, and workshops.
• Monitors department work-study grant allocation ensuring all funds are expended properly, allowing for additional fund requests, increasing department’s ability to hire more students.
• Attends required annual trainings and ensures the department Federal Work Study Agreement is submitted by the required deadline and conducts monthly reconciliation on student/department allocation usage.

Department Operations:

• Coordinates new department employee onboarding and offboarding activities including coordinating IT access, email/server, system access, phone, and computer set-ups, business cards, separation/clearance process; and student employment onboarding and off-boarding process.
• Creates and monitors checklist of all onboarding and offboarding activities.
• Coordinates office moves, new office set ups, signage, computer updates, equipment ordering, panic buttons and general purchasing.
• Coordinates department assets/inventory control in accordance with Asset Management Guidelines; maintains office keys and key log.
• Coordinates general office repairs and maintenance including Physical Plant Management service requests, IT support, equipment service calls, and reports copy counts for all machines to Reprographics.
• Maintains and handles monthly updates for various HR listservs.
• Documents and tracks department Business Continuity plan and emergency procedures as updated by the AVP.
• Serves as department Time Keeper.

Office Support

• Provides administrative support, as needed, to the AVP and Employee Relations offices, including but not limited to answering and screening calls, calendaring meetings, responding to emails, and greeting visitors.
• Provides administrative support, as needed, for employee programs, which may include set-up and clean-up for various events including but not limited to New Employee Welcome Orientation, New Administrator Orientation, trainings/workshops, Staff Service Awards, etc.
• Handles sensitive Employee Relations information related to grievances, complaints, disciplines, lawsuits, and general concerns.
• Prepares, as needed, confidential Employee Relations information, data, reports, and correspondence representing management's position and response to collective bargaining, legal, and budgetary issues.
• Conducts Employee Relations intakes with employees by phone and/or in person.
• Serves as back-up for subpoenas and union release time notifications.
• Maintains and administers process for Emeritus Administrators.

Travel Coordination:

• Coordinates internal staff processes including travel arrangements (registrations, airfare, hotels, etc.) for all department staff to attend hearings, conferences, workshops, and mediations; prepares expense reports for management personnel and provides training and assistance to staff on the process.
• Processes, maintains and tracks any/and all payments related to travel.
• Updates personal Vehicle Use forms annually.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/xl8kzf1z1grxs1nglgvbltcoe4xyozkv

Qualifications

• Equivalent to graduation from an accredited four-year college or university.
• Equivalent to two years of full-time, progressively responsible professional/technical experience in office management or related area

Knowledge, Skills, & Abilities

• General knowledge of: principles or organization, administration and management. English grammar, spelling, and punctuation; and office methods, practices, and procedures. General knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures.
• Demonstrated ability and specialized skills to: analyze and find solutions to problems, communicate clearly and effectively, both orally and in writing; establish and maintain effective working relationships with staff, faculty, and others.
• Ability work independently and plan day-to-day activities; quickly learn, interpret, and apply multiple complex rules, regulations, policies, procedures, and collective bargaining agreements; independently apply judgment and discretion; identify, research, analyze, reason logically and resolve problems.
• Work well under pressure and in constantly changing circumstances; and interact with personnel in a highly professional manner. Ability to work with a population from diverse backgrounds, including faculty members, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University. Ability to maintain confidentiality.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: 1176 C/ Confidential Administrative Support / 1
• The anticipated HIRING RANGE is $5000 - $5618 per month, dependent on qualifications and experience. The salary range for this classification is: $4261 - $8166 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends.
• This is a Regular position with a two-year probationary period.
• The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through June 5, 2026 will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy . Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

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Advertised: May 22 2026 Pacific Daylight Time
Applications close: