Assessment Specialist

Job Description:

Assessment Specialist

Description

Under the general direction of the Director of Assessment, Accountability & School Improvement, the Assessment Specialist assists with the student testing and evaluation program and related activities; coordinates data needs for the Assessment, Accountability & School Improvement department; and implements services within established guidelines and standards. The incumbents in this classification provide the school community with assessment accountability services which directly support student learning and achievement.

The following alphabetical list of functions, duties and tasks is typical for this classification.

Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties and tasks from those set forth below to address business needs and changing business practices.

• Assists with the organization, support, and facilitation of State/District assessment programs including planning, coordinating, and supporting assessment activities to deliver assessment services in compliance with established guidelines.
• Assists in the preparation of local and state data files and reports related to State/District assessment programs.
• Assists with maintaining and monitoring budgets for assessment and accountability programs.
• Assists with developing schedules and monitoring short-term test administrators for fall and spring assessment activities.
• Attends department, in-service meetings, workshops and/or seminars as assigned in order to convey and/or gather information required to perform job functions.
• Communicates with administrators, school staff, vendors, and others regarding clarification of assessment procedures, test items, and test scores.
• Coordinates and assists with training of test administrators and school site coordinators in support of State/District assessments.
• Distributes secured testing materials to all school sites; provides technical assistance to school and the District in the areas of standards and assessments.
• Maintains a variety of confidential, and non-confidential manual, and electronic files, and records (e.g., assessments, student data imports, and teacher/administrator accounts in various contracted academic data websites) for providing up-to-date information and/or historical reference in accordance with established administrative guidelines, and legal requirements.
• Monitors and maintains test security procedures (e.g., log-ins, user names, passwords and password resets) for State and District Assessment Programs for the purpose of ensuring assessment services are following established guidelines.
• Orders supplies (e.g., testing materials, testing manuals, department provisions) to ensure adequate supplies and availability and to provide timely delivery of high-quality services to school sites.
• Oversees the recruitment and selection of short-term test administrators for fall and spring assessment activities; assists with interviews; contacts references; assists Test Administrators through the hiring process and
  
  the processing of timesheets.
• Performs secretarial duties (e.g., scheduling, copying) in support of department functions.
• Prepares a variety of materials (e.g., testing materials,
  
  training materials, etc.) in support of District and site initiatives, which includes the production, distribution, collection, and processing of materials.
• Responds to inquiries to provide information, assistance and/or direction regarding the State/District assessment programs.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings.

KNOWLEDGE, SKILLS AND ABILITIES

(At time of application)

Knowledge of:

• Modern office practices, procedures and equipment
• Basic math, including calculations using fractions, percentages, and/or ratios
  
  
• Use of job-related software applications, including virtual meeting platforms
• Business telephone techniques and etiquette
• Pertinent codes, policies, regulations and/or laws
• Correct English usage, including grammar, spelling, and punctuation; and vocabulary
• Expertise in Microsoft Office, Google Suite tools, and other applicable software applications including virtual meeting platforms
• District policies and procedures associated with educational processes
• District organization and locations

Skills and Abilities to:

• Keyboard accurately at an acceptable rate of speed
• Plan and manage complex and responsible projects
• Maintain confidentiality of Student Services files and records
• Understand complex, multi-step written and oral instructions
  
  
• Operate standard office equipment including utilizing pertinent software applications
• Solve problems to identify issues and create action plans
• Display exemplary planning, prioritization and time management skills
• Communicate with diverse groups maintaining confidentiality, meeting deadlines and schedules; working with frequent interruptions, setting priorities; establishing and maintaining effective working relationships
• Communicate with staff, parents, and public using patience and courtesy, and in a manner that reflects positively on the organizational unit
• Read, write, and communicate clearly in English
• Understand and follow written and oral instructions
• Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations
• May require Spanish bilingual skills

RESPONSIBILITY:

Responsibilities include working under limited supervision; following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the organization's services.

EDUCATION REQUIRED:

High School diploma or equivalent.

EXPERIENCE REQUIRED:

Four (4) years of experience in clerical which includes supporting educational software. Experience working at a school site and testing programs preferred.

LICENSE(S) REQUIRED:

• Valid, current California Driver's License or ability to provide transportation to meetings, events and trainings associated with essential functions, duties and tasks.

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District's applicable proficiency exam for the job class with a satisfactory score
• After offer of employment, obtain:
• Criminal Justice and FBI Fingerprint Clearance
• Negative TB test result plus periodic post-employment retest as required (currently every four years)
• Pre-employment physical exam A through District's provider

SALARY SCHEDULE:

Classified Salary Range: 38

Work Calendar: 261 Days

Work Location: Assessment, Accountability & School Improvement Department - District Office

Work Hours: 8:00 am - 5:00 pm (8 hours/day)

*Materials Required:*

1. Completed application

2. Resume

3. Proof of High School Diploma or Equivalency or higher degree earned (copy of official transcript OR copy of diploma is acceptable)

4. Two (2) Letters of Recommendation (written specifically for the position and dated within the last 2 years)

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.

The examination process will include a competency assessment (50% weight). Those achieving a passing score on the competency assessment will be invited to the oral interview assessment (50% weight). Those candidates achieving a passing overall score of 70% out of 100% on both assessments will be placed on the Eligibility List. The Eligibility List is valid for one (1) year from the certified date. The top three (3) ranks will be forwarded to the Hiring Authority for final interview and selection. This Eligibility list will be used to fill future Assessment Specialist vacancies.

INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS:

COMPETENCY ASSESSMENT: JUNE 16, 2026

ORAL INTERVIEW ASSESSMENT: JUNE 26, 2026

PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded, but cannot be used in place of a completed application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application.

If you have any questions regarding the recruitment process, please contact Personnel Specialist Alejandra Venegas-Chaves at (559) 675-4500 Ext 294 or email [email protected].

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request, including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator:

Prince Marshall

Executive Director of Student and Family Support Services

1820 Howard Road, Madera, CA 93637

559-416-5826

Closing Date/Time: Mon, 08 Jun 2026

Salary:

57608 - 75794 Yearly