Administrative Assistant (Limited-Term Merit)

Job Description:

Administrative Assistant (Limited-Term Merit)

Description

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Full-time position available with Health Department, Behavioral Health & Injury Prevention Division
Pay Range: $18.98-$29.98 per hour
Work Location: 2400 Troost Ave
Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m.
Application Deadline: June 22, 2026

**Limited term merit will last 1 year with probability of an extension**


Responsibilities

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What you'll do

• Monitor and respond to division email and phone communications to ensure timely, professional support for internal teams and the public.
• Schedule meetings, prepare and distribute agendas and meeting minutes, and manage reservations for meeting and conference spaces to keep operations organized and on track.
• Purchase office supplies, organize storage spaces, and maintain files and records of a highly confidential nature, including personnel, budget, and procedural documents.
• Compile data and assist with administrative, fiscal, and budgetary analysis, including expenditure tracking, purchasing requisitions, and insurance claims.
• Prepare drafts of operating orders, instructions, studies, special reports, and assist with public and administrative reports and program manuals.
• Support division operations by assisting with new programs, systems, procedures, community events, and making recommendations to improve administrative efficiency.

What success looks like

• Administrative tasks are completed accurately, on time, and with minimal follow-up needed.
• Meetings, reports, and records are well-organized, clear, and easy for leadership to use.
• Confidential information is handled appropriately and securely at all times.
• Supervisors and program staff can rely on you to track deadlines and support daily operations.
• Division events and activities are supported smoothly and professionally.

What you get

• Opportunity to build transferable skills in administration, budgeting support, and program operations.
• Long-term career security in a mission-driven public health environment.
• Exposure to multiple high-impact programs focused on community well-being and violence prevention.

Why this role matters
The Behavioral Health & Injury Prevention Division delivers programs that directly affect community safety and public health outcomes. This role ensures those programs run smoothly behind the scenes. Your work helps teams stay organized, meet deadlines, and focus on serving the community effectively.


Qualifications

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REQUIRES

• High school graduation and 3 years of increasingly responsible secretarial and/or clerical experience; OR an equivalent combination of qualifying education and experience.

Other Information

Military veterans encouraged to apply

Why You'll Love Working with Us - Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays-with accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life's Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expenses-invest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to [email protected] .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).