Justice Court Services Assistant - Lake Havasu City

Job Description:

Justice Court Services Assistant - Lake Havasu City

Description

Job Summary

We are seeking a candidate with excellent communication skills, strong organizational abilities, and a collaborative, team-oriented mindset. In this role, you will be working in an office environment within our Quality-of-Life Drug Treatment Court Division.

Mohave County is home to four limited-jurisdiction justice courts established by the Constitution of the State of Arizona and operating under the supervision of the Arizona Supreme Court. The Lake Havasu City Justice Court is led by one full-time judge, Judge Jill Davis, who has served as the elected Justice of the Peace since 2002.

Rate of Pay:

Range 8 / Step 8

$20.34
Working Hours:

• 32 hours per week
• Monday through Friday 8 AM-5 PM
• No Holidays/No Weekends
• This is a grant-funded position.

This position is subject to a pre-employment background check.

Proud to Offer:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7 th pay period
• Opportunities for growth and development within Mohave County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Enrollment in Arizona State Retirement System
  • Contribution rate of 11.98% with 100% Employer match starting the first day.
• 11 Paid Holidays
• Perform work with a greater purpose

Essential Job Functions

The following EXAMPLES OF DUTIES areNOT intended as a comprehensive list of job functions/duties performed by individuals assigned to this classification. The following provides a representative summary of the major duties and responsibilities. Incumbents may not be required to perform all duties listed and/or may be required to perform additional, position-specific duties.

• Accepts new filings and/or documents related to existing cases. Review content; determines if documents require immediate attention of a judicial officer.
• Collects fees and issues receipts.
• Set up a case in an electronic and/or manual recording system.
• Create new or update existing file folders.
• Issues court process, updates, maintains and records a variety of statistical and/or financial files and records.
• Responds to inquiries at the counter, by mail and/or by phone, and provides legal information without providing legal advice within the scope of designated authority. Determines if the request/need is a priority; as required, contacts the judicial officer; advises of the situation; performs follow-up work as instructed.
• Balances cash drawer; reconciles receipts and disbursements; prepares daily deposit slip. As authorized, prepares, checks, validates and balances monthly and other financial reports, files and records.
• Processes mail and provides to the appropriate parties.
• Prepares and distributes a variety of court documents; sends out minute entries, forms, correspondence and other items.
• Pulls cases for court as required or assigned; reviews file; determines completeness of file folder; updates and prepares file for courtroom activities.
• Assists judicial officer in a variety of tasks as assigned.
• Performs data entry; updates electronic and/or manual recording systems; updates records of documents filed, action taken and related courtroom activities. Updates paper file with the latest in-court files as required. Returns court file to storage area.
• As assigned, works within the courtroom; sets up court for operations; replenishes supplies, forms and related materials; checks operation of recording machine; loads fresh tapes.
• Calls cases, witnesses and/or performs other duties as assigned by the judicial officer; operates recording equipment; updates and maintains recording logs; assists witnesses, jurors and others as instructed by the judicial officer.
• Provides subsequent court dates; issues court process, notices and other court documents; updates electronic and/or manual recording systems.

Minimum Qualifications

• High school diploma/GED (General Education Degree).
• One (1) year of relevant, progressively responsible secretarial, legal secretarial, clerical, customer service or closely related work.
• OR any equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

SPECIAL JOB REQUIREMENT

• May be required an affidavit and/or demonstrate proficiency to type 50 words per minute (wpm).
• Must possess a valid driver's license for operation of motor vehicles at the start of employment and maintain said license while employed in this position.
• Must complete annual training as required by the Committee on Judicial Education and Training (COJET).

Knowledge, Skills & Abilities

• Applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
• Mohave County and specific court-related policies and procedures.
• Principles of bookkeeping and/or accounting.
• Principles of file and records management.
• Court processes, procedures and legal terminology.
• Trends and practices in office, court and business operations.
• Department policies, rules and procedures
• Mohave County Personnel Policies and Procedures, and Department regulations.
• Reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives.
• Assessing, evaluating, prioritizing and handling multiple tasks, projects and demands.
• Working within deadlines to complete projects and assignments.
• Assessing, analyzing, identifying and recommending solutions to problems.
• Establishing and maintaining effective working relations with co-workers, other County employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of Mohave County.
• Operating a personal computer utilizing a variety of commonly used and specialized software applications.
• Communicating and maintaining professionalism with the public, co-workers, and work contacts.

Mohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more.
Check out our Benefits Guide for full details!

Closing Date/Time: 6/28/2026 5:00 PM Arizona

Salary:

$42,307.20 Annually