Associate Management Analyst - Controller's Office (Departmental Promotional Only)

Job Description:

Associate Management Analyst - Controller's Office (Departmental Promotional Only)

Description

Description

The County of San Mateo Controller's Office is seeking highly motivated candidates for the position of

Associate Management Analyst.

The mission of the Controller's Office is to promote the County's operational effectiveness and ensure its financial transparency and integrity by providing quality accounting, audit, and financial reporting services. The Controller's Office maintains the County's financial systems and records and prepares award-winning annual financial reports that disclose the financial condition of the County to the public, calculates annual property tax bill amounts, distributes taxes collected to local government agencies, performs internal audits of the County's operations, and provides payroll services for the County's workforce.

Under the direction of the Finance and Administrative Division Manager, the Associate Management Analyst will provide financial and administrative related support to a large and complex County department and/or division to perform budget support, performance management, financial analysis and reporting, contract management, procurement, and a variety of administrative and other operational duties for the Controller's Office.

The Associate Management Analyst will support the Financial and Administrative Division Manager to streamline department operational needs, support the development and monitoring of key financial and administrative functions including budget development, budget monitoring, procurement, solicitation, and contractual needs, assist with key financial analyses of departmental claims and other receipt distributions with local special districts, daily operational support to customer service and public interactions, and oversee vendor payments for the department operations, and support department's continuous administrative improvements.

The ideal candidate preferred knowledge, skills, and abilities:

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  Possess working knowledge of basic accounting, cost accounting, finance, auditing principles and practices, claiming and financial reporting, and associated principles and practices of reconciliation.
  
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  Knowledge of advanced principles and practices of public administration and management, and continuous review and improvement of operations.
  
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  Skilled in automated systems and spreadsheet applications, in particular Excel and database systems, to perform analyses and prepare reports.
  
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  Ability to develop recommendations and make positive process improvements.
  
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  Ability to communicate concisely and effectively, both orally and in writing, to summarize and clearly convey financial concepts.
  
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  Possess strong analytical skills to assist executive-level management leadership with planning, accounting, and policy implementation.
  
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  Ability to build strong, effective relations with executive-level management and staff and establish positive partnerships with others.
  
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  Be a politically astute, strategic thinker and planner.
  
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  Ability to assist in developing, tracking, reporting, and managing special projects.
  
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  Able to work in a fast-paced, deadline-driven environment. Have strong organizational and time management skills.
  
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  Be able to work independently and be a quick learner.
  

NOTE: The eligible list generated by this recruitment may be used to fill current and future vacancies.
Examples Of Duties

General Administration and Operational Support:

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  Provide operational support to the Finance and Administrative Division Manager.
  
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  Serve as a backup for the Controller's Administrative Assistant and front desk administrative duties.
  
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  Oversee the Fiscal Office Specialist admin and fiscal duties, as needed.
  
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  Coordinate the validation and approval of departmental invoices for payment.
  
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  Prepare OFAS Accounts Payable, Cash Receipts, and Journal Entry batches.
  
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  Monitoring the status of Contracts and Purchase Orders.
  
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  Effectively representing the department in meetings in a professional manner.
  
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  Assist in the development of administrative and operational procedures.
  
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  Provide a review of the work of others, as applicable.
  
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  Exercise sound and independent judgement.
  
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  Other duties as assigned.
  

Financial Support:

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  Support, budget analysis, monitoring, and reporting.
  
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  Monitor the Controller's Job Ledger accounts.
  
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  Provide support for Mid-Year and Year-End Financials and Year-End Closing.
  
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  Assist with data collection and analyses for the Countywide Cost Allocation Plan.
  
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  Assist with data collection, review, and analysis for the SB-90 mandated cost reimbursement for state-mandated local programs.
  
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  Assist with the submission of state, counties, courts, and state agencies to transfer collected funds, fines, and fees to the State Treasurer.
  
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  Monitoring the payment status of the Service Level Agreements.
  

Procurement Support:

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  Prepare contracts, purchase orders, and other procurement documents.
  
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  Maintain and monitor purchase order and contract lists for expirations, encumbrance balances, and insurance terms, and notify the Division Manager.
  

Qualifications

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.

A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field. At least one year of professional administrative experience is typically required at the Associate Management Analyst level.

Knowledge of:

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  Project and/or program management, analytical processes, and report preparation techniques.
  
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  Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
  
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  Principles of mathematical and statistical computations.
  
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  Research and reporting methods, techniques, and procedures.
  
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  Modern office practices, methods, computer equipment, and applications.
  
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  English usage, grammar, spelling, vocabulary, and punctuation.
  
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  Principles and practices of public administration.
  
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  Principles and practices of county management and government.
  
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  Basic principles, practices, and procedures of funding sources and grant funds disbursement.
  
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  Record-keeping principles and procedures.
  
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  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.
  

Ability to:

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  Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
  
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  Coordinate programmatic, administrative, and fiscal reporting activities.
  
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  Use of independent judgment and personal initiative.
  
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  Conduct research on a wide variety of administrative topics.
  
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  Evaluate and develop improvements in operations, procedures, and methods.
  
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  Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  
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  Interpret, apply, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
  
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  Establish and maintain a variety of filing, record-keeping, and tracking systems.
  
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  Organize and prioritize a variety of projects and multiple tasks, and organize own work, set priorities, and meet critical time deadlines.
  
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  Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  
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  Use English effectively to communicate in person, over the telephone, and in writing.
  
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  Establish, maintain, and foster positive and effective working relationships.
  
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  Plan, organize, and carry out assignments with minimal direction.
  
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  Analyze, interpret, summarize, and present information in an effective manner.
  
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  Use tact, initiative, and independent judgment.
  

Application/Examination
Departmental Promotional Only. Only current County of San Mateo employees in the Controller's Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date may apply.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

The examination process will consist of an application screening based on the candidates' application and responses to the supplemental questions (weight: pass/fail). Candidates who pass the application screening may be invited to a panel interview (weight:100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification . Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to http://jobs.smcgov.org to apply.

TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Thursday, June 25, 2026, 11:59 PM PST
Application Screening: June 29 - July 3, 2026
Civil Service Panel Interview: July 14 and/or 15, 2025

About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

San Mateo County is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

Analyst: Sedrick Dixon (06112026) (Associate Management Analyst D182)

Salary:

$104,811.20 - $130,998.40 Annually