Administrative Assistant (Police Forfeiture Specialist)

Job Description:

Administrative Assistant (Police Forfeiture Specialist)

Description

POSITION SUMMARY

**Salary is based on experience and/or qualifications, and is subject to negotiation**
The Police Department is looking for an Administrative Assistant to perform a range of clerical, administrative, and secretarial duties. Candidates should possesses strong organizational and multitasking abilities, attention to detail, and excellent written and verbal communication skills. Proficiency in office productivity software, such as Microsoft 365, is required. This role may be handing confidential information. The position is located within the Police Department.
The position involves the performance of administrative assignments involving planning, organizing, coordinating and processing the maintenance, storage and disposition of property seized and/or confiscated by the Police Department in accordance with the Florida Contraband Forfeiture Act. Responsibilities also include determining the value of seized property, including vehicles, and negotiating settlements with the property owners

In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility
• Processes and proofreads a wide variety of reports, letters, memoranda and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
• Maintains a calendar of activities, meetings and various events; coordinates activities with other City departments, the public and outside agencies
• Screens office and telephone callers; provides front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities
• Attends a variety of meetings; prepares and compiles agenda packets; takes and prepares minutes; transcription; disseminates information, as appropriate
• Maintains detailed and accurate records; provides, creates and submits reports as required
• May prepare and maintain payroll for assigned division
• Maintains department filing, records and rosters; develops, implements and modifies filing systems
• Operates a variety of office equipment including copiers, facsimile machine and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
• Maintains inventory of supplies; obtains estimates for ordering purposes; orders supplies as needed; ensures compliance of policies and procedures
• Prepares a variety of documents for the purchase of supplies and equipment
• Catalogues personal property found in vehicles brought into the forfeiture lot
• Catalogues a variety of vehicles placed in forfeiture lot
• Performs basic maintenance on seized vehicles
• Operates a motor vehicle from the forfeiture lot for delivery to the owner
• Oversees and reviews services provided by contractors hired to maintain and store seized vessels, planes, vehicles and other property
• Determines value of seized vehicles and negotiating their return to rightful owners
• Proposes negotiated settlements with lien holders, attorneys, and the general public at the direction of and under the supervision of the Police Legal Advisor
• Maintains the accounting records system for the State Forfeiture Fund
• Identifies items that may be part of criminal activity and reports it to proper authorities
• Collects fees and deposits checks and money orders received from property owners; maintains accounts for monies received from the State, County and Local property seizures
• Prepares related paperwork, spreadsheets and required tracking of catalogued information
• May assist the Police Legal Advisor by investigating and formulating forfeiture cases for court filing
• Meets with representatives of the Procurement Department, Risk Management Division and others with an interest in confiscated property
• Performs related work as required

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college.One (1) year performing intermediate administrative work. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.Process a valid drivers license.Successfully complete an in-depth employment background check, including a polygraph exam, will be conducted as part of the post offer onboarding process as this position is deemed security sensitiveIf claiming Veterans’ Preference, you must attach a copy of the DD214 Member 4 form (or other supporting claim documents) to your on-line application Preference: Two (2) years of related experience in a law office or law enforcement agency, involving tasks such as maintenance of, accountability for, detailed records, and/or property and equipment with extensive public contact. Three (3) years of customer experience. As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position involves light physical demands, such as exerting up to 25 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. In addition, the position requires both indoor office work and working in an outdoor environment. The outdoors activities include, but are not limited to, moving vehicles around the police garage and/or the confiscation, meeting with vehicle owners to facilitate their return, inspecting vehicles to determine their condition and value, maintaining vehicle’s tire pressure, and jump starting vehicles, when necessary.

HOW TO APPLY & SUPPLEMENTAL INFORMATION

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

For technical support with your application, contact GovernmentJobs.com from 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or [email protected] .



The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale. Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

Closing Date/Time: 6/19/2026 11:59 PM Eastern

Salary:

$50,667.14 - $78,534.56 Annually