Analyst I/II (Airport)

Job Description:

Analyst I/II (Airport)

Description

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at [email protected] .

About the Department

Fueled by a culture of innovation, San José Mineta International Airport (SJC) is the Bay Area's easiest and most dependable Airport due to its medium size, simple layout, temperate climate and location. SJC is located just minutes from downtown San José-the Bay Area’s largest city and the Capital of Silicon Valley. SJC is a self-supporting enterprise owned and operated by the City of San José. In 2023, SJC welcomed more than 12 million passengers and was rated the Best Midsize Airport in the U.S. by Wall Street Journal. SJC currently offers nonstop service to more than 40 domestic and international destinations. The Airport’s two fixed-base operators, as well as several corporate aviation tenants, serve the business aviation needs of Silicon Valley; corporate and general aviation traffic represents more than a quarter of aircraft operations at SJC. In 2024, SJC celebrated 75 years of connecting the Bay Area with the world. For more information and to connect with SJC on social media, visit www.flysanjosé.com.

Position Duties

San José Mineta International Airport is recruiting for two Analyst I/II positions. One Analyst I/II position is in the Airport Finance and Administration Division, and the other Analyst I/II is in the Planning and Development Division. If you are interested in employment in either of these positions, you should apply to ensure you are considered. Please see below for details of each role.

Budget Analyst I/II - Finance and Administration Division:

This Analyst is part of the Budget team in the Finance and Administration Division of the Airport and reports directly to the Operating Budget Senior Analyst. The Analyst’s primary role is to support the development, monitoring, reporting and administration of the Airport’s annual operating budget and producing monthly Airport Activity Statistics reports. The Analyst’s primary role will be to serve as a liaison for coordination of the budget and financial information between multiple stakeholders including the City’s Budget Office, Airport’s Capital budget team, and Airport Division budget analysts. The Analyst will manage a variety of financial and administrative functions, including, but not limited to, processing requisitions, encumbrances, and liquidations, monitoring and tracking expenditures, developing profit and loss statements, and generating financial and written reports for a variety of internal and external stakeholders.

Typical duties include, but are not limited to:

- Develop and monitor the Airport’s Operating Budget, including updating a variety of tracking spreadsheets and reports using Excel, SAP BI, and Cayenta FMS.

- Analyze financial data and reports for trends, ensuring accuracy and clarity.

- Review and generate monthly airport activity reports and charts, including updating an internal Power BI dashboard.

- Prepare and review written reports during various phases of the budget development cycle for distribution to Airport staff, City Budget Office, and other external stakeholders.

- Fiscal management tasks include review/approval of requisitions and encumbrances, generation of Journal/Cash Vouchers in Cayenta FMS, and submitting operating viscode requests for all Airport divisions.

- Edit City Council memos as needed.

- Close interaction with all Airport Department Divisions and other City Departments as necessary, including the Finance Department, Public Works Department, and the City Budget Office.

Fiscal Analyst I/II - Planning and Development Division:

This Analyst I/II position reports directly to the Senior Analyst. This position is a crucial member of the Airport’s Planning and Development Division and is a part of the fiscal team in the Division. The Analyst’s primary role is to support the development, monitoring, reporting and administration of the Division’s annual operating budget and capital budget. The Analyst also serves as a liaison for coordination of the budget and financial information between multiple stakeholders including the Airport Finance Division and the City Budget Office. The Analyst will be responsible for tracking and enforcing timely delivery of budget status reporting within the Division. The Analyst will manage the day-to-day capital budget processes, including but not limited to assisting program and project managers with fiscal and budgeting aspects and monitoring and reporting expenditures. The Analyst will also support the fiscal and administrative functions of the division such as ordering/manage office supplies for the division, assist with new hire set up, processing invoice payments, encumbrances, requisitions, accruals, procurement renewals, monitoring, and tracking service orders. This position also coordinates with internal staff to assist with special requests, processes, and analysis.

The successful candidates will need to have strong analytical, organizational, writing, and verbal skills, be able to handle multiple assignments with competing deadlines and work well under the pressure of the budget process. Excellent communication, collaboration, problem solving skills and critical thinking ability as well as significant capital and operating budget development and monitoring experience are ideal. Ability to work effectively with coworkers and executive management both within the Department and with other departments is essential.

Typical duties include, but are not limited to:

- Develop and monitor Capital Budget and Capital Improvement Program.

- Research and analyze data.

- Prepare and provide oral and written reports to and assist project managers with tracking of appropriation expenditures and balances.

- Contract management (fiscal responsibilities), including review/approval of invoices; review/approval of contract change orders; review and approval of task orders; ensure encumbrance balances and adjustments.

- Edit City Council memos.

- Meeting presentations.

- Close interaction with Airport Department Finance Division and other divisions as necessary, Public Works Department and the City Budget Office.

- Manage and place orders for office supplies for the division.

- Assist with new hires and ensure all division-related requirements are completed.

Desirable Qualifications

The ideal candidate possesses the most desirable combination of training, skills, and experience, as demonstrated in past and current employment history. Desirable experience, knowledge and skills for these positions include:

- Knowledge of and strong experience in the City’s financing, budgeting, and accounting practices.

- Ability to research/analyze data and prepare reports and recommendations.

- Knowledge of and strong experience in the City’s Financial Management System (FMS), including the analysis of on-line information, report generating, cash/journal voucher preparation.

- Knowledge of creating reports using pivot tables to track expenditures and communicating findings to relevant stakeholders.

- Ability to present oneself clearly and concisely, both orally and in written documents.

- Knowledge of contract administration, including requisition processing and encumbrance adjustments and liquidations.

- Detail oriented and the ability to handle multiple tasks.

- Ability to use automated data processing applications to compile and analyze data and present information.

- Possession of very strong organizational skills.

- Ability to work well with others in a collaborative team setting.

Competencies:
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor.

Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

The final candidate’s qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay, which is included in the range below.

Analyst I salary range: $92,994.72 - $113,022.00
Analyst II salary range: $101,468.64 - $123,330.48

Minimum Qualifications

Education and Experience:
Analyst I

A Bachelor's Degree from an accredited college or university.

Analyst II

A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution

Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Employment Eligibility
Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San José will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. Candidates are required to satisfactorily complete and pass a fingerprint based Criminal History Records Check prior to being considered for a position in this class at the Airport. This Airport position requires a background check and a Transportation Security Administration (TSA) check. The candidate must be fingerprinted and qualify under all applicable TSA and Airport regulations.

Other Qualifications

Selection Process
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews. The application deadline is 11:59 PM on Monday, June 29, 2026.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Kit Kwan at [email protected].

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email [email protected] and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 6/29/2026 11:59 PM Pacific

Salary:

$92,994.72 - $123,330.48 Annually