Procurement Management Analyst (Open)

Job Description:

Procurement Management Analyst (Open)

Description

Description

The County Executive's Office is seeking qualified candidates for the position of Procurement Management Analyst. This position will provide the chosen candidate with the opportunity to support the Procurement Division by combining both procurement expertise and technical systems expertise.

The Management Analyst (MA) will serve as the subject matter expert for procurement policies. They will rely on their strong writing skills to translate their expertise to training materials, procurement manuals, Standard Operating Procedures (SOPs), etc. Strong interpersonal and effective communication skills will support their ability to lead and deliver training and serve as a procurement consultant to all county departments and special districts. The MA should exemplify thoughtful engagement and collaboration across the organization.

The MA will bring strong technology expertise to the role to assist County departments in implementing OpenGov Procurement, the County's electronic procurement platform. The MA will also be a stakeholder in system development. This includes implementing new functions, executing change management, and operationalizing across the organization. They will also ensure procurement policies are appropriately engaged in the system through regular audits and reporting. Innovative solution-driven systems management will be a core competency of the MA.

The MA will also participate in a variety of special projects, which will engage the MA's analytical foundation, adaptability, and project management skills. Successful candidates will combine procurement and technical systems fluency towards assigned special projects.

Key Responsibilities:

• Administer electronic procurement platforms.
• Develop procurement and systems related materials including but not limited to:
• Training documents
• SOPs
• Policy guides and manuals
• Lead trainings, both virtual and in-person.
• Provide procurement consultations across a spectrum of staffing levels and procurement expertise.
• Maintain and develop executive level reports and records.
• Engage in special projects as assigned.
• Perform related duties as assigned.

The Ideal Candidate:

• Has experience in purchasing and RFP development.
• Has demonstrated knowledge of and experience in government procurement and agreement administration and can serve as a subject matter expert for the County.
• Is an influential communicator and proven relationship-builder who can successfully collaborate with multiple stakeholders, including department heads, staff members, contractors, and vendors.
• Is committed to maintaining a high standard of customer service to all departments, contractors, and vendors.
• Has knowledge of and experience incorporating relevant laws, regulations, and policies that affect and/or regulate government procurement.
• Has experience assisting with the administration of an e-procurement system.
• Has systems and technology fluency.
• Has skills and experience in planning, coordinating, and leading County-wide special projects.
• Has strong interpersonal relationship skills.
• Has excellent verbal and written communication skills.

This is a limited-term position. Limited-term positions are full-time, fully benefited, temporary positions. This current position is funded for up to three years, depending on the department's needs. Limited Term employees receive medical and dental benefits, like regular employees, and a defined contribution retirement plan (401-A).

Information for current County employees: Current and regular County of San Mateo Employees who are interested in this assignment must submit application materials and compete in the selection process. If you are successful in the selection process and are being considered for the assignment, HR will work directly with you and/or your department for options. Please note there is no guarantee that you will be allowed by your department to rotate into this assignment nor is your department obligated to allow you to take on this assignment. The salary range for this position is "as is" and non-negotiable.

Qualifications

Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• At least three years of professional administrative experience as a Contracts Analyst, and at least one year of experience in relationship management, one year of experience in data reporting, and one year of experience with project management.
• Equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field.

Knowledge of:

• Knowledge of public procurement processes at the organizational and departmental levels.
• Principles and practices of public procurement processes, including current trends in policy, planning, finance, and related issues.
• Applicable federal, state, and local laws and regulations.
• Research and reporting methods, techniques, and procedures.
• Project and/or program management, analytical processes, and report preparation techniques.
• Organization, procedure, and responsibilities of the Procurement Division
• Related computer systems and applications.
• Techniques for providing a high level of customer service by effectively dealing with contractors and County staff.
• English usage, grammar, spelling, vocabulary, and punctuation.

Skill/Ability to:

• Assist in the development of goals, objectives, policies, procedures, and work standards.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Conduct research on a wide variety of administrative and project-related topics.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Organize, prioritize, and complete multiple tasks in an effective and timely manner and organize own work, set priorities, and meet critical time deadlines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Effectively represent the Procurement Division in meetings with other County departments, and in meetings with individuals.

Application/Examination

This is an Open recruitment. Anyone may apply.

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%) which may include a performance exam.

Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in County of San Mateo, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please apply at https://jobs.smcgov.org/.

Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.

~TENTATIVE RECRUITMENT SCHEDULE~
Final Filing Date: July 7, 2026, at 11:59 p.m. PST
Application Screening (Tentative): July 8-13, 2026
Panel Interviews (Tentative): July 22 and/or 23, 2026

About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer. We seek to hire, support, and retain employees who reflect our diverse community.



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