Program Lead - Expanded Learning

Job Description:

Program Lead - Expanded Learning

Description

BASIC FUNCTION:

Under the direction of the Extended Learning Program Supervisor, Manager, and/or Superintendent designee, plan, organize, and implement systems to monitor, evaluate, and ensure compliance, program quality, and operational consistency across multiple assigned sites; train, supervise, and evaluate the performance of assigned personnel. The Program Lead - Expanded Learning is responsible for conducting site observations, analyzing program and attendance data, supporting staff performance, ensuring audit readiness, and enforcing adherence to district policies, funding requirements, and regulatory guidelines. The position serves as a key accountability partner to ensure program integrity, financial accuracy, and continuous improvement.

REPRESENTATIVE DUTIES:

• Design, implement, and maintain standardized observation and feedback cycles across assigned sites to calibrate expectations and ensure operational consistency.
  
  
• Conduct regular site visits to observe program operations, staff practices, and student engagement, providing clear, actionable feedback aligned with compliance and quality standards.
• Analyze attendance, compliance, and program data to identify trends, discrepancies, and operational areas of risk.
• Use analyzed data to develop and implement targeted interventions and system improvements in collaboration with the Extended Learning Program Supervisor and Manager.
• Coordinate, provide, or secure coverage for all site-based positions using authorized resources.
• Collaborate with peers to design and facilitate professional development and training aligned to identified site needs. Participate in professional development as directed.
• Conduct annual performance evaluations and provide ongoing coaching, feedback, and support to improve staff effectiveness with input from program specialists and site administrators.
• Monitor staff progress, ensure accountability for performance expectations, and develop/implement Performance Improvement Plans (PIPs) as needed.
• Establish, enforce, and monitor standardized tracking systems and procedures to ensure daily, accurate attendance reporting in full compliance with program and funding guidelines.
• Conduct routine audits of attendance and sign-in/sign-out documentation to ensure all assigned sites remain in a state of continuous audit readiness.
• Lead preparation and responses for internal and external audits, identifying compliance risks and implementing corrective actions alongside program leadership.
• Monitor site-level processes for parent fee collection and financial records to ensure accurate, timely collection with minimal variance across sites. Communicate with parents as appropriate.
• Prepare and present regular performance and trend reports, communicating findings and recommendations directly to district leadership and site administrators.
• Serve as a key liaison and accountability partner between district leadership and site staff to ensure clear expectations and alignment with standardized program practices.
• Perform related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

KNOWLEDGE OF:Federal, state, and local laws, regulations, and requirements related to publicly funded programs and student servicesProgram compliance, monitoring, and quality assurance practicesAttendance accounting systems, audit procedures, and documentation requirementsData collection, analysis, and reporting methodsPerformance evaluation systems and improvement strategiesFinancial accountability practices and basic budgeting principlesPrinciples of effective professional development and adult learningSKILLS:Strong analytical and problem-solving skillsEffective observation and evaluation techniquesClear and concise written and verbal communicationFacilitation and training skills for adult learnersOrganizational and project management skills to manage multiple sites and prioritiesInterpersonal skills to build effective working relationshipsABILITY TO:Monitor, evaluate, and ensure compliance across multiple sitesInterpret regulations and translate them into practical proceduresDevelop and implement standardized systems and processesMaintain accurate records and documentation for audit readinessProvide coaching, feedback, and accountability to staffWork independently and collaboratively across departmentsHandle sensitive information with confidentiality and professionalismTravel to multiple sites on a regular basis

EDUCATION AND EXPERIENCE:

Any combination equivalent to: A bachelor's degree in Public Administration, Education, Business Administration, or a closely related field. Two (2) years of experience in a school district, expanded learning program, or other publicly funded program is required.

Three (3) years of progressively responsible experience in program compliance, monitoring, auditing, program administration and two (2) years supervisory experience in the public sector, including responsibility for supervising employees covered by collective bargaining agreements is desired.

LICENSES AND OTHER REQUIREMENTS:

Ability to travel between multiple sites on a daily basis.

WORKING CONDITIONS:

ENVIRONMENT: Indoor and outdoor work environments. Frequent travel between school sites and offices. Evening or extended hours as directed

PHYSICAL DEMANDS: Standing and walking for extended periods. Seeing to observe program operations and review documentation. Hearing and speaking to exchange information. Dexterity of hands and fingers to operate a computer and office equipment. Bending, kneeling, or reaching to access materials. Lifting and carrying light to moderate objects. Lifting, carrying, pushing, or pulling up to 50 pounds

EXAMINATION INFORMATION:

The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed.

The testing process may consist of a written exam, an oral exam, a performance exam, a structured interview (SI), a qualification appraisal interview (QAI), an evaluation of training & experience/education (T&E), and/or any combination thereof.

All tests

will have a passing score set between 50 and 99 depending on a variety of factors affecting that specific recruitment.

All candidates must pass the first examination process to be invited to the next step/test in the process.

As the testing process consists of a minimum of two examination processes,

EXAMINATION WEIGHT:

FIRST EXAMINATION: 50%

SECOND EXAMINATION*: 50%

*Administered only to those who pass the first examination.

OTHER:

Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment.

SALARIES:

All salaries, as stated, are based on present information and are subject to change.

The hiring rate shall be the first step of the schedule except for classes where recruitment efforts have indicated difficulty in recruiting at that step. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.

Notification of Non-Discrimination Policy

The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy.

The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030:

Compliance Officer and Title IX Coordinator

2020 Bonar Street, Room 116

Berkeley, CA 94702

Phone: 510-486-9338

Email:

[email protected]

Closing Date/Time: Mon, 20 Jul 2026

Salary:

8353.93 - 10148.09 Monthly