Library Administration Management Assistant

Job Description:

Library Administration Management Assistant

Description

Description

What We Offer

The County of Ventura offers an attractive compensation and benefits package that includes:

• General Salary Increase: A general salary increase of 3.5% effective on December 20, 2026, and 3.5% effective December 19,2027.
• Educational Incentive: Completion of an associate degree (2.5%), bachelor's degree (3.5%), OR graduate degree (5%) not required for the position.
• Annual Leave/Accruals Redemption: A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service and has the ability to "cash in" or redeem up to 100 hours of Annual Leave per year after taking 80 hours in the preceding 12 months.
• Deferred Compensation: 401(k) Shared Savings Plan and/or Section 457 Plan, with up to a 3% match on your 401(k) contributions.
• Health Plans: You are afforded an annual flexible credit allowance of up to $26,626 for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental and vision care expenses.
• Pension Plan: Both the County and you contribute to the County's Retirement Plan and to Social Security. If you are eligible, you may establish reciprocity with other public retirement systems such as CalPERS.
• Bilingual Incentive: Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Holidays - 12 paid days per year, which includes a scheduled floating holiday.

VENTURA COUNTY

Ventura County is located on California’s “Gold Coast,” approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. Residents enjoy rolling hills and sweeping ocean views in a nearly perfect Mediterranean climate. The beauty and weather combined with a wonderful quality of life are among the many reasons our residents choose to call Ventura County “home.”

Ventura County is a “general law” county, governed by a five-member, elected-by-district Board of Supervisors. The Supervisors appoint a County Executive Officer (CEO) to oversee the County budget, day-to-day operations, and to advise, assist, and act as an agent for the Board of Supervisors in all matters under the Board’s jurisdiction. It focuses on providing excellent services to its residents by promoting engagement, strategy, execution and accountability to include diversity, equity, and inclusion initiatives to ensure that all employees are treated with respect and without discrimination, and to improve culturally appropriate outcomes for community members.

THE POSITION
Under general supervision the Management Assistant performs a wide variety of secretarial and routine administrative functions for Library management based out of Library Administration Office in Ventura.

This Management Assistant will be the receptionist for the Administration Office greeting vendors, accepting deliveries, directing the public and performing a variety of complex secretarial and clerical duties designed to relieve Library management of routine administrative details and solve routine problems without assistance. Incumbents are expected to perform independently which requires knowledge of specialized Library operational procedures.

PAYROLL TITLE
Management Assistant - Confidential

The Management Assistant - Confidential is a confidential clerical classification covered by the Management Resolution and is eligible for overtime compensation.

TENTATIVE SCHEDULE

Opening Date: July 6, 2026

Closing Date: July 10, 2026 , at 5:00 p.m.

Examples Of Duties

Depth and breadth of assignments increase at each level and may include, but are not limited to the following:

• Relieves the administrator of routine personnel, budget, timekeeping, and purchasing tasks and other operational details as necessary.
• Screens incoming correspondence, arranging items by priority for the administrator's reply, referring matters to other staff as appropriate and preparing correspondence regarding matters not requiring the administrator's personal attention.
• Makes appointments and arranges conferences and meetings for the administrator, exercising considerable discretion in commitment of the administrator's time.
• Researches, compiles, and organizes information for use by the administrator in the completion of reports, recommendations, and special projects, preparing reports and projects for the administrator's approval upon request.
• Serves as liaison between the administrator, staff, and representatives from other departments and agencies, personally transmitting messages, requests and instructions as appropriate.
• Sets up and maintains a variety of office files and records, making appropriate recommendations for changes in clerical and office procedures as necessary.
• Acts as the administrator's receptionist, screening office and telephone callers, referring inquiries as appropriate and personally assisting those whose business does not require the administrator's personal attention.
• Takes and transcribes dictation from shorthand notes or recorded dictation. Performs filing, copying, and related tasks as required.
• Performs other related duties as required.

Typical Qualifications

These are the entrance requirements for the examination process and do not guarantee either continuation in the process or placement on an eligible list.

EDUCATION, TRAINING, AND EXPERIENCE
Considerable secretarial and administrative office experience which has led to the acquisition of the required knowledge and abilities.

The required knowledge and abilities also can be obtained by one (1) to three (3) years of increasingly responsible secretarial or administrative support experience.

NESCESSARY SPECIAL REQUIREMENTS
Must be willing to work on site in Ventura.

NOTE: Excellent written communication, as evidenced by clear, concise, and well-structured responses in the employment application and the supplemental questionnaire.

Knowledge, Skills, and Abilities
Thorough knowledge of: correct English usage, grammar, spelling, vocabulary and punctuation; and, modern office methods and procedures, including business correspondence, filing, and standard office equipment.

Thorough ability to: understand departmental organization, policies, and procedures and the County governmental structure; compose clear and concise correspondence independent of oral or written instructions; establish and maintain clerical procedures and standards; independently perform a variety of administrative assignments; effectively supervise clerical employees; establish and maintain effective public relations with departmental clientele; and, effectively meet the public in situations requiring tact and poise.

Recruitment Process

FINAL FILING DATE

Your application must be received by County of Ventura Human Resources no later than 5:00 p.m. on July 10, 2026.

To apply online, please refer to our website at http://www.venturacounty.gov/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (Download PDF reader) for additional information.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying

All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.

APPLICATION EVALUATION - qualifying

All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

WRITTEN EXAMINATION - 100%

An un-proctored, internet-based job-related written examination will be conducted to test applicants’ knowledge, skills, and abilities in relation to English Usage & Written Communication, Business Math, Proof Reading, and Filing & Office Practices. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

ELIGIBLE LIST

The eligible list established through this recruitment will be used to fill current and future Regular, (Temporary, and Fixed-term), Extra Help and Intermittent vacancies for this classification. There is currently one (1) Regular vacancy within Library Administration.

Applicants successfully completing the examination process may be placed on an eligible list for up to a period of one (1) year.

BACKGROUND INVESTIGATION

A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Katie Reynolds by e-mail at [email protected] .

YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

MANAGEMENT

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Codes: MB3, MB4, MS, MT,MCC, OU

Closing Date/Time: 7/10/2026 5:00 PM Pacific

Salary:

$66,029.20 - $92,449.95 Annually