Recreation Programs Coordinator (Administrative Analyst Exempt I)

Job Description:

Recreation Programs Coordinator (Administrative Analyst Exempt I)

Description

Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,274.00 per month to $5,823.00 per month (Step 1 to Step 6).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Classification

Administrative Analyst, Exempt I

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Under supervision of the Associate Director, Recreation & University Unions (RUU), the Recreation Programs Coordinator provides guidance for Fitness Programs and Intramural Sport (IMS) Programs supporting the Recreation and Wellness (RAW) center and programming for the campus community. The Recreation Programs Coordinator supports general operations for the 2-story Fitness Center, Personal Training programs, and Group Fitness Classes. They coordinate intramural sport leagues, tournaments, workshops, competitions and other sport related activities.

The Recreation Programs Coordinator is responsible for establishing a variety of recreation programs that meet the needs of a diverse campus community. This position collaborates with the campus community and RWUU staff to develop events, workshops, and special events. They establish curriculum for the “Move More Daily Campaign”, track data for participants, and evaluate program outcomes. They participate on campus wide committees to represent the programmatic needs of Recreation and Wellness Services. This position coordinates equipment needs and collaborates with RUU Leadership to establish annual budget projections for acquisition, maintenance and repair of equipment and facility needs. This position ensures procedures for minimizing risk and injury to participants while engaging in fitness services and recreation programming. They establish policies and protocol for reporting to the Director, Risk Management, and emergency response personnel when applicable.

This position provides lead work direction to student fitness center attendants, student personal trainers, student group fitness instructors, Intramural Sports staff and leads the work of non-student casual worker group fitness instructors. The Recreation Programs Coordinator recruits, trains, and structures student growth and understanding of facility needs and implementation of associated services. This position requires the ability to work closely with students, mentoring leadership skills, providing oversight of day-to-day activities, and guiding them to perform services and outreach to the campus community. The Recreation Programs Coordinator collaborates with RWUU staff to develop annual reports, procedure manuals, and statistics for programs/facility usage. They work with RWUU staff to supporting data collection and evaluation of programmatic impact upon graduation and retention efforts.

Responsibilities

Fitness Programs Leadership Training, and Development

• Recruit, train, and schedule student and non-student employees assisting with fitness programs including Fitness Center Assistants, Personal Trainers, and Group Fitness Instructors.
• Develop, implement, and evaluate weekly staff meetings, on-going training, retreats, certifications, continuing education, and student employee leadership.
• Engage in regular assessment of growth, provide feedback, mentorship, enhancement of skills for fitness paraprofessionals, and student leadership development.
• Establish a strong service ethic for employees working toward a high level of member experience.

Coordination of intramural Sports programs and support Sport Club programs

• Oversight for intramural program structure, assessment, development, evaluation, and expansion as appropriate to meet the needs and interests of RAW members.
• Supervise/mentorship for intramural sports officials for understanding sport rules/guidelines, officiating, managing conflict, enforcement of policies, and enhanced response to urgent/high risk situations.
• Coordinate Intramural Sports team participation in extramural opportunities as appropriate.
• Collaborate with Student Life and Leadership Programs to foster Sport Club engagement within the RAW facility and integration into RAW programs as appropriate.

Fitness Facilities and Equipment Needs

• Monitor inventory and maintenance needs of fitness equipment for RAW fitness center, equipment rental, Intramural Sports, personal training sessions, and group fitness classes
• Coordinate sanitization/infection schedule, track compliance of policy, communicate custodial needs, and facility maintenance requests for fitness center, studios, boxing area and associated equipment.
• Coordinate maintenance schedule with service technicians, purchase parts, and repair schedules.
• Collaborate with the Director to develop annual budget plans for equipment purchases and repairs

Fitness Campaigns, Outreach Events, and Activities

• Utilize best-practice approaches to assess, design, implement, and evaluate the “Move More Daily” Campaign and events addressing the health needs, concerns, and interests of the campus community.
• Serve as a representative on campus and community-based committees/coalitions to provide health perspectives for fitness issues. Participate in outreach, workshops, guest lectures, housing events, and other presentations that represent campaigns, programs, and services provided by RWUU.
• Coordinate data collection from fitness services, facility users and event participants measuring satisfaction, knowledge/skill growth, outcomes, and analysis for monthly and annual reporting.

Safety, Injury prevention, and Risk Management

• Assist in the development, implementation, and evaluation of safety, risk, injury, and emergency response management procedures.
• Coordinate emergency response training, drills, and continuing education for fitness programs student employees and casual workers.
• Collaborate with RWUU staff to develop and implement emergency preparedness and response for RWUU employees and facilities.
• Support implementation of annual emergency response certification for RWUU staff (CPR, AED, first aid certification, etc.)

Administrative Responsibilities

• Maintain policy/procedure manuals, client charts, usage statistics, and other semesterly reports for Fitness Center, Personal Training, and Group Fitness Programs.
• Participate in staff meetings, strategic planning, retreats, and professional development committees.

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or program.

Required Qualifications

Knowledge and Skills

• Supervisory experience including hiring, mentoring, and related student staffing issues.
• Possess knowledge of fitness programs, personal training, and intramural sports, group fitness industry best practices.
• Demonstrated leadership and inter-personal skills and the ability to work effectively across the organization, internally and externally.
• Strong service orientation, program management, sound judgment and decision-making, critical thinking develop original ideas, creative problem solving skills in a varied and challenging environment.
• Must be able to work effectively, across all organization levels, internally and externally. • Knowledge and experience in fitness equipment type, usage, and maintenance.
• Must have highly effective verbal and written communication skills.
• Program coordination experience including budgeting, planning (strategic and operational); the ability to develop and implement operational systems.
• Programming experience in assessing, designing, and evaluating outreach for a college student population

Required Education and Training

• Bachelor’s degree in recreation, physical education, exercise science/physiology, sports management or related field.
• Nationally recognized certification in Personal Training/Group Fitness (i.e. AFAA, ACE, NASM ACSM).
• CPR, AED and First Aid certification and/or Instructor, or ability to obtain within 60 days.

Preferred Education, Experience, and Training

• High degree of professional competence and credibility as demonstrated by active participation in professional organizations, university committee involvement, and collaboration with educational programs.
• Master's degree in Recreation, Sport Administration, Kinesiology or related field.
• Membership with the National Intramural Recreational Sports Association (NIRSA) preferred.
• Three years of progressively responsible experience in a college or university setting (may include graduate work).

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here.

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

Advertised: Jul 16 2026 Pacific Daylight Time
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