Office Assistant Senior

Job Description:

Office Assistant Senior

Description

Job Summary

Mohave County Public Works Department - Parks Administration is looking to fill the position of Office Assistant Senior .

Are you an organized, detail-oriented administrative professional who enjoys supporting community services and working in a dynamic environment? Mohave County Parks Administration is seeking an Office Assistant Senior to provide advanced administrative support and help ensure the successful operation of our County parks.

This is a great opportunity for someone who enjoys variety, problem-solving, customer service, and being part of a team dedicated to enhancing recreational opportunities for our community.
As an Office Assistant Senior with Parks Administration, you will:

• Provide advanced administrative support to Parks leadership and staff
  
• Manage records, files, databases, and departmental documentation
  
• Assist park visitors, vendors, and the public by providing professional customer service
  
• Prepare correspondence, reports, forms, presentations, and other documents
  
• Coordinate meetings, prepare materials, and support departmental activities
  
• Assist with purchasing, invoices, budget tracking, and financial documentation
  
• Compile data, prepare reports, and support special projects
  
• Coordinate with County departments, community partners, and outside agencies
  
• Support daily Parks operations and initiatives that serve residents and visitors
  

We are looking for candidates with:

• High School Diploma/GED
  
• Three (3) years of progressively responsible administrative support experience
  
• Two (2) years of specialized administrative support experience in a related department or comparable organization preferred
  
• Strong organizational, communication, and customer service skills
  
• Ability to manage multiple priorities while maintaining accuracy and professionalism
  

Why join Mohave County Parks?
Support beautiful parks and recreational opportunities throughout Mohave County

Be part of a team that directly impacts residents and visitors

Enjoy a rewarding career in public service with opportunities for growth

Compensation
Salary Range: Range 8/Steps 1-8 ($16.53-20.34)

• Must pass pre-employment background screening.
• Must possess a valid driver's license for operation of motor vehicles at the start of employment and maintain said license while employed in this position.

Proud to Offer
Mohave County is proud to offer a comprehensive benefits package. Employees share the costs of some benefits (medical, dental and vision), and County provides other benefits at no cost to employees (life, short-term disability). In addition, there are voluntary benefits with reasonable group rates that you can purchase through payroll deductions. Additional benefits include:

• Paid Time Off (PTO)
  • 6.5 hours accrued bi-weekly (32+ hour employees only)
• 39 hours of PTO front loaded
  • Regular accrual starts on 7 th pay period
• Enrollment in Arizona State Retirement System
  • Contribution rate of 11.98% with 100% Employer match starting on first day.
• 11 Paid Holidays

Essential Job Functions

• As assigned, assigns, trains, oversees or directly supervises and reviews the work of subordinate clerical and office employees. May assist in interviewing and screening applicants and recommending disciplinary actions.
• Establishes work procedures and priorities.

• Assists the public in person and/or on phone; records complaints, takes messages and routes calls to appropriate personnel.
• Establishes and maintains standards, procedures, and techniques for efficiency of work.
• Researches and remains up to date with state directives and statues applicable to the assigned department /division using appropriate resources.
• Compose letters, routine correspondence and all documents in following up previous work, responding to inquiries, obtaining and updating information and making notifications.
• Coordinates meetings and takes minutes.

• Establishes and maintains filing, indexing and cross-referencing systems.
• Review incoming and outgoing computer data for accuracy, completeness and quality.
• Scans and faxes related documents.
• Designs and creates documents, brochures and/or newsletters in the course of business using a variety of computer software including Excel, Microsoft Word, Power Point, etc.
• Maintains purchasing records or reports, allocates expenses and prepares expense reports.
• As required, pays invoices, tracks budget, and prepares change orders and payment applications.
• Receives and processes routing requisitions for department. Allocates items to a variety of accounts according to prescribed classifications.
• Verifies and checks work for completeness and accuracy and resolves errors and omissions.
• Processes departmental time sheets and paychecks, routing personnel transactions, invoices, checks, vouchers or other records.
• Enters and/or records data in appropriate systems. Compiles and computes data from files and other sources in preparing reports.
• Prepares submittals for review and tracks assigned projects.
• Gathers and prepares material for special reports, forms, policy formulation and summaries at the request of superiors.
• Performs assigned research for the delegated area.

• Operates common office machines to include computer keyboards and related peripheral equipment.
• Present and conduct themselves in a professional manner at all times.

Minimum Qualifications

• High School Diploma/GED (General Education Degree).
• Minimum of Three (3) years of progressively responsible administrative support experience.
• Two (2) of the three (3) years performing specialized support in the assigned department/division or comparable agency/organization.

• OR an equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities may be considered in meeting the minimum qualifications.

Knowledge, Skills & Abilities

• Procedures, terminology, equipment accepted or common practices, and policies of the assigned specialized work and the department/area to which assigned.
• English grammar, spelling and basic math.
• Standard office practices, procedures and equipment.
• Computers and software programs to include use of electronic spreadsheet and word processing applications.

• Knowledge of PowerPoint operations, both fixed and portable.
• Thorough knowledge of office administration functions.
• Operating and utilizing modern office machines as necessary to include typewriters, fax transmittal machines, calculator and the use of computer keyboards and related software and peripheral equipment.

• Communicating and maintaining professionalism with the public, co-workers, and work contacts.

• Effectively perform the responsibilities of the specialty field and the position.
• Create and maintain efficient filing and indexing, referencing and case management systems.
• Use good judgment in applying established guidelines to solve work problems.
• Organize and prioritize assignments, cope with varying demands and work under pressure with frequent interruptions.
• Analyze information and interpret and apply technical, legal and departmental information encountered in the performance of responsibilities.
• Ability to use computer terminals to input data and obtain data from the computer during on-line operations.
• Exercise courtesy, tact and conducting professional rapport in dealing with the public and public and maintain confidentiality.
• Work independently in completed assigned tasks accurately and in maintaining standard correspondence, files, and reports of the office.
• Work and communicate effectively with all people contacted in the course of work.
• Understand and carry out complex written and oral instructions.
• Type accurately and at a speed necessary to fulfill job responsibilities.
  • Perform the essential functions of the job specifications with or without reasonable accommodations.
  • Comply with Mohave County Personnel Policies and Procedures, and Department Regulations.

Mohave County has an extensive benefits package with exceptional health, wellness, and work/life balance offerings, financial & retirement benefits, comprehensive leave program, and more.
Check out our Benefits Guide for full details!

Closing Date/Time: 8/2/2026 5:00 PM Arizona

Salary:

$34,382.40 - $42,307.20 Annually