Division Budget Officer - Enrollment Management & Student Affairs

Job Description:

Division Budget Officer - Enrollment Management & Student Affairs

Description

Classification: Administrator I
Hours: Full-time / 40 hours per week
FLSA: Exempt

Anticipated Hiring Salary Range: $8,267 - $9,000* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: August 6, 2026
Recruitment Status: Open Until Filled

Employment with the California State University System

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year.

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 22 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Under the general direction of the Executive Director for Budget and Planning, the Division Budget Officer serves with delegated management authority for directing, administering and controlling the Student Affairs and Enrollment Management divisional budget function. This position is responsible for formulating, administering, and enforcing divisional budget policies, financial planning practices, internal controls, resource allocation processes, and budget governance structures. Serving as the principal fiscal management advisor to the Student Affairs and Enrollment Management Vice Presidents, the incumbent directs divisional financial planning, evaluates fiscal risks, determines budget implementation strategies, supervises assigned budget analyst staff, and provides management direction to staff and managers across the divisions regarding budget administration, position control, procurement, contracts, and fiscal compliance. The position is accountable for ensuring that financial resources support divisional and institutional priorities while maintaining compliance with CSU, Chancellor's Office, and University requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following :

Administrative Leadership of the Budget Function

• Directs, administers and controls the divisional budget function, including authority to approve, deny, redirect, or escalate fiscal actions based on divisional priorities, available resources, compliance requirements, and institutional risk.
• Provides management leadership for the development, implementation, monitoring, and administration of operating, capital, trust, auxiliary, and other assigned funds.
• Supervises assigned budget staff, including responsibility for hiring recommendations, work assignments, workload management, training, and coaching, in accordance with university policy.
• Serves as the principal fiscal management advisor to divisional executives and is responsible for translating executive priorities into budget strategies, funding plans, expenditure controls, position funding decisions, and resource allocation actions. Makes management recommendations and implements approved strategies through delegated authority over divisional budget processes, procedures, and fiscal actions.
• Represents the divisions in university budget planning, executive resource allocation, and campus-wide fiscal decision-making processes.

Budget Policy, Governance, and Fiscal Administration

• Formulates, administers, and enforces divisional budget policies, governance practices, financial planning procedures, and internal controls.
• Determines divisional implementation strategies for CSU, Chancellor's and campus fiscal initiatives, exercising discretion in adapting requirements to operations.
• Exercises delegated management authority to approve, deny, redirect, or escalate budget reallocations, position funding actions, expenditure plans, purchase requisitions, invoices and fiscal actions within established authority.
• Ensures accountability, compliance, transparency, and sound stewardship of divisional resources.

Financial Planning and Resource Management

• Directs multi-year financial planning, budget forecasting, position management, and workforce resource strategies and fiscal risk assessment for the divisions.
• Evaluates and determines the fiscal feasibility of organizational changes, new programs, staffing plans, service models, and strategic initiatives.
• Develops and implements funding strategies, budget controls, and executive level resource allocation recommendations that support operational sustainability and institutional priorities. .
• Advises executive leadership on the financial, operational, staffing, and compliance implications of major decisions and strategic initiatives.

Organizational Leadership and Staff Development

• Provides management, direction, training, and guidance to division users on budget processes, reporting tools, fiscal planning practices, position control, and budget policies and procedures;
• Provides management direction to division staff and managers with budget responsibilities, including assigning fiscal deliverables, establishing deadlines, reviewing work products, requiring corrections, and ensuring compliance with divisional and university budget procedures.
• Establishes service standards and accountability expectations for budget support provided to departments, programs, and executive leadership.
• Builds collaborative relationships with division leadership and other Division Budget Officers to promote responsive budget support, service, accountability, transparency, and continuous improvement.
• Leads succession planning, staff development, process improvement, and continuous improvement initiatives for the divisional budget function.

Executive Administration and Campus Representation

• Represents the divisions on fiscal matters with the University Budget Office, Human Resources, Finance, Academic Affairs, Procurement, University Corporation, and other campus partners.
• Serves as the divisional management representative in institutional planning efforts and advises executive leadership on the financial implications of strategic initiatives.
• Develops executive reports, management recommendations, and fiscal briefings that support organizational planning, resource allocation, and executive decision-making.
• Directs or participates in university committees, workgroups, and budget model expansion efforts at the direction of the Executive Director of Budget and Planning.
• Coordinates resolution of complex fiscal, contractual, procurement, budget, position control, and administrative issues involving multiple departments or campus partners.

Other Functions :
Participates in university task forces and special projects as required. Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of: principles and practices of administrative and financial management in a public higher education environment; CSU and campus administrative policies, procedures, and compliance requirements; budget development, monitoring, and analysis within an organizational unit; administrative operations related to personnel, procurement, contracts, grants, and reporting; supervisory practices, performance management, and administrative policy implementation; and the organizational structure and operations of budgeting and finance within a comprehensive university.

Skilled in: administrative planning, management, and implementation of complex processes; analyzing budgetary, administrative, and operational data to support informed decision-making; presenting clear, accurate reports and recommendations; managing work across multiple functional areas and priorities; supervising and/or guiding professional staff; and communicating effectively with budget and non-budget stakeholders.

Ability to: exercise sound judgment and discretion in interpreting and applying policies and procedures; manage and oversee administrative operations across functional areas under executive direction; supervise, evaluate, and develop professional staff; interpret policy and translate it into effective administrative practices; identify administrative, fiscal, and compliance risks; and establish and maintain effective working relationships across the campus and CSU system.

MINIMUM QUALIFICATIONS:

Bachelor's degree in business administration, finance, accounting, public administration, or a related field and progressively responsible experience directing or managing budget, fiscal, financial planning, or administrative functions within a complex organization. Experience supervising and directing professional staff, implementing fiscal policy, and providing executive-level consultation.

PREFERRED QUALIFICATIONS:

Master’s degree in related fields such as accounting, business administration or public administration. Experience in a higher education institution and/or non-profit organization. Current or prior experience in the CSU system is highly desirable. Experience directing a divisional or college budget function. Experience with position management, strategic resource planning, enterprise financial systems, and organizational change initiatives. Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent enterprise financial system; budget and forecasting tools; Microsoft Office Suite, reporting and query tools, and data visualization platforms.

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
• The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

• This position has been designated as a sensitive position with:
  • Responsibility for the care, safety and security of people (including children and minors), animals and CSU property
  • Authority to commit financial resources of the university through contracts greater than $10,000
  • Access to, or control over, cash, checks, credit cards, and/or credit card account information
  • Responsibility or access/possession of building master or sub-master keys for building access
  • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards .
  • Control over campus business process, either through functional roles or systems security access
• This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
• This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

BENEFITS/PERKS:

CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit the Employee Benefits Summary . The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines. For more information, visit: https://csumb.edu/ corporation/employee-housing

APPLICATION PROCEDURE:

To receive full consideration, applicants must complete and submit the required online application by the priority screening date listed on the Careers at CSUMB website. Applications received after this date may be reviewed at the University’s discretion. All submitted materials become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing [email protected]

All employees must be eligible for employment in the U.S.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ .

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Advertised: Jul 23 2026 Pacific Daylight Time
Applications close: