Accounting Technician I - Travel

Job Description:

Accounting Technician I - Travel

Description

Job Posting Title
Accounting Technician I - Travel

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Financial Services - Payroll & Accounts Payable

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to $50,000.00, based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: 123 Robert S Kerr Ave, Oklahoma City, OK 73102

Salary: up to $50,000.00, based on education and experience

Full Time /Part Time: Full Time

Work Schedule: Monday - Friday

Primary Hours: 7:30 a.m. to 4:30 p.m.

Position Description:

This position supports the Travel Team within Financial Services and performs entry-level accounting, administrative, and customer service duties related to travel claims, financial records, and payment processing. The position is responsible for maintaining accurate travel records, entering and tracking travel claims, reviewing documentation for completeness, responding to inquiries, and assisting with claim preparation and submission.

This position also serves as backup support for the Accounts Payable Administrative Assistant and may assist with reviewing invoices, vouchers, source documents, and other financial records as needed. The position is intended to provide an opportunity to learn Travel, Accounts Payable, and financial processes while developing knowledge and experience within Financial Services.

Position Responsibilities/Essential Functions:

• Maintain travel records, including electronic and paper files.
• Enter travel claims into the Travel Log accurately and timely.
• Maintain the Travel Log and ensure claim information is complete and accurate.
• Review travel claims submissions for completeness, accuracy, and required documentation.
• Ensure duplicate claims are not entered into the Travel Log.
• Send confirmation emails to travelers when claims are received.
• Monitor shared inboxes and respond to inquiries from employees, OMES, and other stakeholders as appropriate.
• Provide knowledgeable, professional, and courteous customer service to internal and external stakeholders.
• Audit travel claims for accuracy before submission to OMES.
• Review and reconcile financial transactions, invoices, vouchers, and other source documents as assigned.
• Assist with preparing claims, vouchers, and other payment-related documentation.
• Maintain files of source documents and other information related to Travel and accounting activities.
• Assist with Accounts Payable duties as backup to the Accounts Payable Administrative Assistant.
• Maintain accounting records, including ledgers, journals, registers, and individual accounts, as assigned.
• Being present at the office is an essential function of the job.
• Perform other duties as assigned.

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating and assisting their peers.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Education and Experience

Education and experience requirements consist of one year of clerical, bookkeeping, or accounting experience, or an equivalent combination of education and experience.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.

• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

Valued Knowledge, Skills and Abilities

Knowledge of accounting procedures and terminology, business arithmetic, and modern office methods and procedures is preferred.

Ability is required to use office equipment such as calculators, personal computers, keyboards, copiers, scanners, and phones. The position also requires attention to detail, accuracy in data entry, organization, written and verbal communication skills, and the ability to provide professional customer service.

Physical Demands and Work Environment:

Work is typically performed in an office setting with climate-controlled conditions and exposure to moderate noise levels. While performing the duties of the job, employees may be required to talk, stand, walk, sit, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact