Clerical Assistant - Full Time

Job Description:

Clerical Assistant - Full Time

Description

BASIC FUNCTION :
Under the direction of an assigned supervisor, perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function. Essential Duties Summary REPRESENTATIVE DUTIES :

• Schedule appointments and meetings; maintain various schedules and calendars; compile information for appointments as requested; notify students and personnel of meeting dates. (E)
• Maintain a variety of logs, records and files related to assigned office; close files according to established procedures and timelines. (E)
• Provide information and assistance to students, the public and staff regarding program requirements and procedures in an accurate and timely manner. (E)
• Type letters, memoranda, reports, schedules, lists, plans, forms or other materials from straight copy, rough draft or notes; distribute, mail and file materials as appropriate. (E)
• Operate a variety of office equipment, such as typewriter, calculator, copier and others; operate computer equipment to enter and retrieve data, maintain records and generate reports. (E)
• Perform receptionist duties and answer telephones; take and relay messages; greet students and the public and provide routine information; direct inquiries to the appropriate person or office. (E)
• Assure the timely duplication and distribution of a variety of records, reports and other materials as directed.
• Perform related duties as assigned.
  
  

KNOWLEDGE OF:

• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Modern office practices, procedures and equipment.
• Policies and objectives of assigned program and activities.
• Record-keeping techniques.

ABILITY TO:

• Perform a variety of clerical duties involving typing, filing and maintaining records or reports in support of a special program or District function.
• Learn and apply laws, rules, regulations involved in assigned clerical activities.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Type at an acceptable rate of speed.
• Operate a variety of office equipment including computer terminal, calculator, copier and typewriter.
• Operate a computer terminal to enter data, maintain records and generate reports.
• Meet schedules and timelines.
• Maintain records and prepare reports. Answer telephones and greet the public courteously. Communicate effectively both orally and in writing. Work cooperatively with others

Required Qualifications EDUCATION AND EXPERIENCE :
Any combination equivalent to: graduation from high school and one year of clerical experience. Desired/Preferred Qualifications Physical Demands ENVIRONMENT :

• Office environment.
  
  

PHYSICAL ABILITIES :

• Hearing and speaking to exchange information in person or on the telephone.
• Seeing to read a variety of materials.
• Dexterity of hands and fingers to operate a computer keyboard.
• Sitting or standing for extended periods of time.

Range/Step Range 16, CSEA Salary Schedule Salary Range $22.46 - $26.05/Hr. Benefits Information Additional Resources:
Click here: About The Yuba Community College DistrictClick here: Classified Benefits OverviewClick here: Classified Benefit Summary and RatesClick here: Classified Salary ScheduleClick here: Telework Program
Some classifications may have the ability to work remotely or within a hybrid schedule Public Employee’s Retirement System ( PERS ): Employee contribution of 8% if PERs Member after year of 2013. If PERs Member before 2013, the employee contribution is 7.5%.20 paid holidays (including extended time off during the winter break).11 days accrued paid vacation days per year (vacation accrual increases over time). Accumulate 12 sick days a year.

PRE - EMPLOYMENT REQUIREMENTS : Employment is dependent upon Department of Justice ( DOJ ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.

EEO Statement | EEO Statement | Equal Employment Opportunity
The Yuba Community College District is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, Yuba Community College District will provide reasonable accommodation to qualified individuals. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

WORK DAY , WORK WEEK , and WORK YEAR : The District has the right to establish work day, workweek, work year; hours of positions within the District may vary.

INTERVIEW : Candidates selected for an interview will be required to visit Yuba Community College District at his/her own expense upon a date selected by the District. Meeting minimum qualifications does not guarantee an interview.

FOREIGN TRANSCRIPTS : Must include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.

PRE - EMPLOYMENT REQUIREMENTS : Employment is dependent upon Department of Justice ( DOJ ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test. EEO Statement As an equal opportunity employer with a diverse staff and student population, the Yuba Community College District is committed to creating an inclusive and effective learning and working environment for all.

Closing Date/Time: 2026-08-12

Salary:

$22.46 - $26.05/Hr.