Elections Office Worker I/II/III- Extra Help

Job Description:

Elections Office Worker I/II/III- Extra Help

Description

Description

Be Part of Democracy in Action!

The Elections Division of the County Clerk-Recorder's Office is hiring approximately 100 temporary Extra Help employees to support the November 3, 2026, Gubernatorial Election and help serve voters across all 10 cities in Ventura County.

Join a fast-paced, mission-driven team and gain meaningful public service experience while supporting one of the County's most important civic functions. Assignments may last several weeks depending on operational needs. Incumbents must be willing and able to work during the election cycle and must be able to work on October 31, November 1, 2, and 3.

Extra help employees are hired to perform temporary work and are paid on an hourly basis. They work on call, which means their work hours may vary from day to day, and they may need to work various shifts, including evenings and weekends. Hours are driven by the Elections Division workload and may be less than 8 hours/day.

Please note that Extra help employees are not regular county employees and are not eligible for county benefits. Additionally, extra help employees are limited to working a maximum of 720 hours per fiscal year, which runs from July 1 to June 30.

There are currently three (3) assignments available:

Elections Office Worker I

Performs a variety of basic office and elections support duties, including clerical work, assisting voters, processing ballots, picking up ballots from drop box locations, and adjudicating/duplicating ballots.

Elections Office Worker II

Performs scheduling and coordination duties for elections operations, including placement of vote center workers, voter registration, assisting trainers, coordinating vote center facilities, resolving complaints, and delivering voting materials.

Elections Office Worker III

This role is for candidates with prior election experience, strong leadership skills, and the ability to provide critical operational and administrative support. In this role, you will train and oversee subordinate staff, coordinate assignments, organize vote centers, support key projects and participate in the interview and selection process.

Distinguishing Characteristics:

This classification is used to fill temporary assignments during local, state, and federal elections.

PAYROLL TITLES AND APPROXIMATE SALARIES:

Elections Worker I: $22.50 Hourly

Elections Worker II: $25.50 Hourly

Elections Worker III: $27.00 Hourly

AGENCY/DEPARTMENT: County Clerk-Recorder, Elections Division

The eligible list established from this recruitment will be used to fill current temporary/intermittent positions as well as future Extra Help vacancies. There are currently an estimated 100 vacancies in the Elections Division, depending on operational needs.

TENTATIVE SCHEDULE:

Opening Date: Monday, August 3, 2026
Closing Date:

Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs.

Examples Of Duties

Duties may include, but are not limited to the following:

Elections Office Worker I

• Operates a variety of automated office equipment.
• Performs clerical duties, data entry, and voter look-up in the Elections Division office.
• Assists voters with disabilities, determining how and when to assist voters with specific needs.
• Assist in setting up the vote centers daily.
• Opens/flattens/processes ballots.
• Opens and verifies the vote center daily ballot bags and prepare for tabulation.
• Works the in-office call center.
• Adjudicates and duplicates ballots.
• Picks up ballots at drop box locations and delivers ballots to the Elections office following two-person custody requirements.
• Help resolve complaints and issues.
• Performs other duties as required.

Elections Office Worker II

In addition to performing Elections Office Worker I duties, the level II performs the following:

• Assists in scheduling and coordinating placement of vote center workers at assigned locations.
• Assists voters with voter registration; processes and validates Voter Registration forms and Vote by Mail data.
• Assists and collaborates with trainers to ensure effective training of vote center staff.
• Assists in the coordination and proper organization of all vote center facilities.
• Assists voters and the public, both in person and over the phone, to provide voter information, address questions, and resolve complaints.
• Provides guidance to the public and representatives from outside agencies in completing forms and explaining rules, regulations, and procedures.
• Assist in setting up the vote centers daily.
• Sorts and/or files materials such as correspondence, contract documents, and voter information; maintains files; conducts systematic searches for misplaced materials; maintains cross-reference files or indices; purges filing systems as necessary.
• Compiles routine reports and records by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or verbal instruction.
• Transfers professional and technical instructions to project or voter files; research reference materials to respond to voters or co-worker inquiries.
• Coordinates ballot pick-up throughout the County.
• Delivers ballots and other required materials from the vote centers, throughout the County, to the Elections office.
• Processes election ballots & assists with manual tally process.
• May be assigned to a vote center and/or other office work areas.
• May perform equipment/system maintenance checks.
• Uses computerized equipment to produce routine reports, correspondence, or forms; enters, updates, and/or extracts stored information using such equipment.

Elections Office Worker III

In addition to performing Elections Office Worker II duties, the level III performs the following:

• Provides operational and administrative support in vote centers and Elections Division Office.
• Trains, leads, and oversees extra-help staff by coordinating assignments and guiding them through election-related projects and tasks.
• Organizes vote center locations and serves as a resource and backup to maintain continuity of services.
• Leads the Elections extra-help staff in projects and assignments and delegates daily tasks.
• Assists extra help staff by explaining procedures and resolving issues and concerns.
• Assists with the development of maps, training programs, procedural guides and reference materials for election units.
• Participates in the interview and selection of extra-help staff and supports hiring processes, including review of timecards.
• Serves as a resource and backup to maintain continuity of services.
• Sets up and coordinates voting site.
• Travels to vote centers experiencing operational and technical issues to provide troubleshooting support.
• Provides support and acts as backup to ensure continuity of services.
• Performs other duties as required.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING AND EXPERIENCE

Elections Office Worker I

Any combination of education, training, experience equivalent to six (6) months of clerical experience.

Elections Office Worker II

Any combination of education, training, experience equivalent to two (2) years of clerical experience. Must have organizational, public speaking and customer service skills.

Elections Office Worker III

Any combination of education, training, experience equivalent to two (2) years of clerical experience. Must have organizational, public speaking and customer service skills AND prior experience working for an Elections division.

NECESSARY SPECIAL REQUIREMENTS

• Incumbents must be able to work flexible hours: early start time, overtime, evenings, holidays, and weekends with little notice and as needed during the entire election cycle and must be able to work October 31, November 1, 2, and 3.
• Be willing and able to perform routine and repetitive tasks which may include sitting or standing for long periods of time.
• Must be willing and able to work in the Elections Division office and vote center locations throughout Ventura County.

• Must currently possess or be eligible to obtain and maintain a valid California driver’s license.
• Must be able and willing to lift up to 25 pounds.

Knowledge, Skills, and Abilities:

Some (I) to thorough (II/III) knowledge of: modern office methods and practices; record maintenance systems; letter writing and report compilation and public contact techniques.

Skill in delivering structured presentations and informational briefs to large and diverse audience (II/III).

Working (I) to considerable (II/III) knowledge of: the operations, procedures and practices used in support of the function to which assigned; techniques to expedite or improve clerical tasks and record processing; correct English usage, spelling, grammar and punctuation.

Working skills: depending on assignment, incumbents may be required to demonstrate a certain prescribed proficiency in typing or equivalent word processing/data entry and/or taking/transcribing dictation.

Working (I) to thorough (II/III) ability to: perform and coordinate moderately difficult and responsible clerical work with little or no direct supervision; set up and maintain records and filing systems; extract information from a variety of sources; operate a variety of automated office equipment; accurately perform and proof the transfer of information from one document to another; establish and maintain cooperative working relationships; understand, follow and convey written and verbal directions; lead, train, and guide extra-help staff by assigning daily workflows, clarifying departmental procedures, and serving as a resource to troubleshoot operational or technical issues (III).

Recruitment Process

FINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

To apply online, please refer to our website at www.venturacounty.gov/jobs . A paper application can be obtained by calling (805) 654-5129. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION - Pass/Fail: An application evaluation will be conducted to determine whether or not each applicant possesses the required minimum requirements for this recruitment. Applicants who have been determined to meet the minimum qualifications through the evaluation process will be placed on the eligible list.

Applicants successfully completing the examination process may be placed on an eligible list for a period of six (6) months.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Jessica Jimenez by email at [email protected] or telephone at (805) 654-3675

Service Employees International Union (LOCAL 721)
(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Code: UPP

Salary:

$22.50 - $27.00 Hourly