Senior Administrative Assistant

Job Description:

Senior Administrative Assistant

Description

Full-time position available with the Housing Community Department - Administration Division
Location: City Hall 414 E 12th St
Pay Starting at: $20.88 per hour

Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m.

Application Deadline: August 17, 2026

About Us

About the Housing Department

Our department creates and preserves homes, empowers community members, and builds Kansas City's neighborhoods. We empower residents to connect with housing and resources to build resilient communities.

Click here for more about this department

Responsibilities

What You'll Do:

• Coordinate departmental onboarding activities, ensuring new employees have a positive and productive start.
• Prepare and distribute onboarding materials and resources.
• Establish and maintain personnel and departmental records in accordance with organizational policies.
• Support training and development initiatives by scheduling, tracking participation, and maintaining training records.
• Provide administrative support for departmental operations, meetings, and employee-related processes.
• Manage departmental calendars, including training sessions, meetings, events, and other key activities.
• Provide backup administrative support for the Director's office as needed.
• Prepare routine correspondence, reports, presentations, meeting materials, and other departmental communications.
• Maintain departmental records, files, and archives in accordance with records retention requirements.
• Coordinate document retention and archiving activities to ensure compliance with organizational policies.
• Coordinate departmental travel arrangements and reimbursements.
• Manage departmental equipment inventory, parking passes, and related resources.
• Order and maintain office supplies and equipment for designated departments or work groups.
• Greet, assist, and direct visitors.
• Assist with the implementation and maintenance of departmental systems, processes, policies, and procedures.
• Maintain and update departmental forms, intranet pages, websites, and other administrative resources.
• Provide first-level support and troubleshooting for routine administrative technology issues.
• Respond to employee inquiries and connect employees with appropriate resources.
• Serve as a point of contact for departmental administrative requests.

Qualifications

REQUIRES:

• an accredited Bachelor's degree
• OR an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.
• Preference given to candidates with experience in Employment lifecycle knowledge, benefits experience, payroll experience.

Other Information

Why You'll Love Working with Us - Core Employee Benefits

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays-with accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life's Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expenses-invest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to [email protected] .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).