Clerical Community Aide (Probation Department) (Part-time Only)

Job Description:

Clerical Community Aide (Probation Department) (Part-time Only)

Description

About the Opportunity

THIS RECRUITMENT WILL CLOSE AFTER 50 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

THE POSITION

The Community Aide provides routine to difficult support tasks and services within the Probation Department and operations under supervision. Duties within this classification may have a clerical emphasis, community partner emphasis, IT (Information Technology) emphasis, data analyst emphasis, social media emphasis, or a combination. For positions with a clerical emphasis, primary job duties are clerical support. For positions with a community partner emphasis, the primary job duty is working with the community, either in an office, clinic or conducting outreach. This will include meeting with the public in private, group settings or during outreach events, understanding and making referrals to community resources, and fostering communication between the public and the department or County. For positions with an IT emphasis, primary job duties are to provide technical support. For positions with a data analyst emphasis, primary job duties are to provide data research support. For positions with a social media emphasis, primary job duties are content creation and community engagement. This is an excellent starting position designed to learn general clerical and county procedures. As experience is gained, there is greater independence of action within established guidelines.

Questions? We're Here to Help!
If you are interested in learning more about this opportunity, the recruitment process, or need assistance with your application, please contact the Probation Department Recruitment Team at 209-525-4536.

To learn more about the Probation Department, visit Stancounty.com/probation .

TENTATIVE RECRUITMENT SCHEDULE

Application Deadline: August 17, 2026 (Or 50 applications are collected)

Written Examination: Week of August 24, 2026

Oral Examination: Week of September 07, 2026

Typical Tasks

Clerical Emphasis - Typical Tasks

• Maintain alphabetic and numeric files by retrieving and filing a variety of documents;
• Search files for specific information;
• Monitor files for completeness and propriety;
• Receive, segregate, and route mail;
• Order, receive, log and distribute supplies, and monitor inventory;
• Compile information and data necessary for the preparation of various departmental reports;
• Maintain routine operational records by transferring, coding and indexing data;
• Answer the telephone, take messages, and meet and assist the public;
• Perform a limited amount of typing incidental to other tasks; and
• Input data into an automated computer system.

Community Partner Emphasis - Typical Tasks

• Meet regularly with designated population;
• Provide support and guidance based on life experience;
• Act as a liaison between designated population and public entities;
• Provide information and referrals regarding services available within the community;
• Create, plan and carry out activities that provide information, encouragement and support;
• Participate in meetings, outreach events and give public presentations;
• Keep accurate records;
• Complete necessary paperwork timely and accurately; and
• Input data into an automated computer system.

IT Emphasis - Typical Tasks

• Coordinate and provide technical support to Probation staff;
• Provide first-level support to users, resolving issues, or referring them to a higher-level staff member when necessary;
• Creating user IDs, modifying user profiles, and resetting passwords; and
• Participate in application installation, configuration, upgrades, and maintenance.

Data Analyst Emphasis - Typical Tasks

• Enroll individuals in department programs;
• Enter attendance of individuals enrolled in programs;
• Send class rosters to program instructors; and
• Track stats related to programs, attendance, and outcomes.
  

Social Media Emphasis - Typical Tasks

• Create engaging and relevant content for social media platforms while demonstrating creativity and originality;
• Familiar with social media platforms;
• Knowledge of iPhone usage for photos and videos;
• Research trends for department social media platforms;
• Respond to comments, messages, and inquiries from followers on social media platforms;
• Monitor social media post-performance and engagement through an analytics spreadsheet; and
• Promote the Department's overall culture and help attract potential employees.

Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)

KNOWLEDGE

• Proper use of grammar and punctuation;
• Alphabetic and numeric filing methods;
• Basic mathematics; and
• Modern office procedures practices.

SKILLS/ABILITIES

• Follow oral and written instructions;
• Accurately perform a wide variety of clerical work of routine to average difficulty;
• Learn the operation of office equipment related to the job; and
• Deal with the public in a tactful and courteous manner.

EDUCATION/EXPERIENCE

• A combination of training and experience sufficient to gain the requisite knowledge, skills and abilities required.
  

DESIRABLE QUALIFICATIONS

In addition to the minimum qualifications, applicant screening may focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application.

• Equivalent of three (3) months full-time general office, casework, IT, data research, and/or marketing experience.
  

SPECIAL REQUIREMENTS

• Ability to pass a thorough background investigation including fingerprinting.

NOTE: No felony convictions. Must be of good moral character and must not have been convicted of a crime for which the punishment could have been imprisonment in a Federal penitentiary or State prison.

Application and Selection Procedures

APPLICATION PROCEDURES/FINAL FILING DATE

Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.

Resumes will not be accepted in lieu of a completed application.

Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.

EXAMINATION PROCESS

Most County recruitments consist of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
  
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
  
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
  
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months.
  
  

GENERAL INFORMATION

The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.

Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.

Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).

Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide.

RECRUITMENT ACCOMMODATIONS

Arrangements may be made to accommodate disabilities and religious convictions. Applicants requiring testing accommodations are required to complete and submit the Testing Accommodations Request Form prior to the test administration date. Special arrangements for religious convictions should be included in the "Additional Information" section of the application form.

GENERAL QUALIFICATIONS

• Pass County-paid pre-employment job-related background investigation.
• Perform job duties in a manner assuring a safe working environment for oneself and others.
• Maintain confidential information according to the legal standards and/or County regulations as required.
• Some positions may be required to possess and maintain a valid California Driver’s License and meet County insurability requirements.

APPLICATION AND/OR EXAMINATION APPEAL RIGHTS

Application and/or examination results may be appealed by applicants presenting facts alleging irregularity, fraud and/or error in application screening or in exam scoring. Appeals must be in writing and submitted to the Chief Executive Officer within seven (7) days after the examination results are emailed.

DISCLAIMER

Stanislaus County reserves the right to revise the examination plan described in this flyer to better meet the needs of County service. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The information contained in the bulletin is information which sets forth a general summary of benefits for this respective position. This information is not legally binding. The benefits and other information regarding this position may be found in the Stanislaus County Code, the Stanislaus County Personnel Policies manual, or in the applicable Memorandum of Understanding(s), and such information prevails over information contained in this flyer. Questions regarding this bulletin may be directed to the Stanislaus County Chief Executive Office/Human Relations

Participates in the PARS Retirement System.

Closing Date/Time: 8/17/2026 5:00 PM Pacific

Salary:

$16.90 - $20.55 Hourly