Accounting Technician IV - Maintenance & Operations Department

Job Description:

Accounting Technician IV - Maintenance & Operations Department

Description

Under the general direction of the assigned supervisor or Business Manager, the Accounting Technician IV provides District departments and school sites with an array of fiscal services for student body, departmental activities and school site activities; conveys and updates fiscal information; and ensures that fiscal practices are followed and disbursement of funds are within proper and legal guidelines.

The incumbents in this classification provide the school community with various fiscal services, which directly supports student learning and achievement.

The following alphabetical list of functions, duties and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties and tasks from those set forth below to address business needs and changing business practices.

• Assists auditors by providing requested supporting documentation.
• Collects funds from student events (e.g., ticket sales, yearbook purchases, fines, athletics) to ensure the accuracy and timely completion of transactions.
• Compiles financial information related to work assignments to provide required documentation and/or processing information (e.g. process time sheets, work orders, Department of Industrial Relations (DIR), journal entries)
• Informs other staff and/or outside parties regarding procedural requirements for consistency in processing transactions.
• Maintains a variety of manual and electronic documents, files and records (e.g., journal entries, budget transfers) to ensure completeness and availability of records and compliance with district policy and established regulatory guidelines.
• Monitors financial procedures with individuals responsible for school site/district department financial operations (e.g., student activities, fund raisers, Bookstore, Athletic events, student clubs, field trips, work orders) to provide services within established guidelines.
• Participates in unit meetings, in-service training, and workshops.
• Performs general and program specific clerical functions (e.g., distributing purchase orders, scheduling, copying, faxing) to support departmental activities.
• Prepares written materials and electronic financial information to document activities, provide reference, convey information, and comply with established financial, legal and/or administrative requirements.
• Processes financial information (e.g., Associated Student Body (ASB) and District bank deposits, check requisitions, budget and expense transfers) to update and distribute information, reconcile accounts, and comply with established accounting practices.
• Registers public works projects with the Department of Industrial Relations; monitors to ensure regulations are followed and projects proceed as planned; track projects for timely payments, ensuring all items are in order before final payment.
• Requests quotations from vendors, warehouse, and/or other departments to provide cost information, and purchasing and securing items.
• Researches discrepancies of financial information and/or documentation (e.g., purchase orders, invoices, District and ASB accounts) to for the purpose of ensure accuracy and adhere to established procedures prior to processing and/or graduation; provides related training as requested.
• Responds to inquiries of staff and administration regarding financial procedures to provide information, direction and/or referral for addressing inquiry.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory district trainings.

KNOWLEDGE, SKILLS AND ABILITIES

(At time of application)

Knowledge of:

• Accounting/bookkeeping principles and practices
• Basic math, including calculations using fractions, percentages, and/or ratios
• English usage, grammar, punctuation, and spelling
• Relevant computer software and spreadsheet applications
• Customer service principles and practices
• Codes/laws/rules/regulations/policies related to accounting

Skills and Abilities to:

• Perform standard bookkeeping/accounting procedures
• Apply district, state and federal policies and regulations
• Read and understand complex, multi-step written and oral instructions,
• Prepare and maintain written reports and accurate records
• Gather, collate, analyze, problem solve, and/or classify data
• Write documents following prescribed formats
• Work with a wide diversity of individuals and diverse groups in a variety of circumstances
• Meet deadlines and schedules and set priorities
• Handle frequent interruptions
• Problem solve by identifying issues and create action plans
• Maintain confidentiality
• Show attention to detail
• Provide quality customer service
• Present information orally to others

RESPONSIBILITY:

Responsibilities include working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

(Must be performed with or without reasonable accommodations)

• This job is performed in an indoor office environment
• Significant amount of time sitting, with some walking and standing
• Lifting, carrying, pushing, and/or pulling objects such files and boxes of supplies, etc.
• Manual dexterity to operate a keyboard, handle paperwork, and use other office equipment
• Hearing and speaking to exchange information in person or on the telephone
• Visual acuity to see/read documents and computer screen

(At time of application and in addition to the Knowledge, Skills and Abilities listed above.)

EDUCATION REQUIRED:

High school diploma or equivalent.

EXPERIENCE REQUIRED:

Two and a half (2.5) years of increasingly responsible duties in accounting, bookkeeping, or other areas as appropriate.

Equivalency - Twelve (12) units in college level study in business administration, accounting, bookkeeping or related fields, which require computer applications from an accredited college or university, can be substituted for one year of experience.

LICENSE(S) REQUIRED:

• None required.

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District's applicable proficiency exam for the job class with a satisfactory score
• After offer of employment, obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam A through District's provider

SALARY SCHEDULE:

Classified Salary Range: 32

Work Calendar: 261 Days

Work Hours: 7:30 am - 4:30 pm (8 hours/day)

Department: Maintenance & Operations

*Materials Required:*

1. Completed application

2. Resume

3. Proof of High School Diploma or Equivalency or higher degree earned (copy of official transcript OR copy of diploma is acceptable)

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.

The examination process will include a competency examination (100% weight). Those applicants achieving a passing overall score of 70% or higher on the examination will be placed on the Eligibility List. The Eligibility List is valid for one (1) year from the date of certification. The top three (3) ranks will be forwarded to the Hiring Authority for final interview and selection. This Eligibility List will be used to fill future Accounting Technician IV vacancies.

INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS:

COMPETENCY EXAMINATION: AUGUST 28, 2026

PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded, but cannot be used in place of a completed application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION, YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process and/or date are subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application.

If you have any questions regarding the recruitment process, please contact Personnel Specialist Roxane Tornero at (559) 675-4500 Ext 295 or email [email protected].

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request, including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator:

Prince Marshall

Assistant Superintendent of Student & Family Support Services

1820 Howard Road, Madera, CA 93637

559-416-5826

Closing Date/Time: Thu, 20 Aug 2026

Salary:

55750 - 73351 Yearly