Elections Specialist I/II - Extra-Help Elections Specialist I/II

Job Description

Examples of Duties

This recruitment is being established to obtain a current eligible list for both Full Time and Extra-Help vacancies. Extra-Help are not entitled to county benefits and are limited to a maximum of 25 hours per week. Extra-Help pay is $19.32 - $21.09 per hour.

Duties may include, but are not limited to the following:

• Checks and reviews a variety of information and documents for completeness and conformance with established regulations and procedures.
  
  
• Administer oaths and maintain indexes of public officials.
  
  
• Determines, collects, and records various fees for services, and makes deposits.
  
  
• Perform a variety of duties in connection with general and special elections.
  
  
• Check initiative and referendum petitions for conformance to legal requirements.
  
  
• Sorts, files and records voting information on affidavits of registration.
  
  
• Assists with preparation of publications for newspaper.
  
  
• Process Vote by Mail applications.
  
  
• May issue certificates of election results to local jurisdictions and Board of Supervisors.
  
  
• Assists with the printing of all election notices, ballots and voter indexes.
  
  
• Answers inquiries in person and over the phone regarding Registrar of Voters, and Elections procedures.
  
  
• Coordinates Vote Center locations and election worker selection and training, processes payroll for election workers.
  
  
• Coordinates annexation, redistricting and precinct mapping.
  
  
• Conducts legal research and gather statistics for a variety of reports.
  
  
• Provides lead direction and training to other staff assigned to the Registrar of Voters office.
  
  
• Passport Acceptance Agent duties.

Minimum Qualifications

Election Specialist I

Experience:
One (1) year of general clerical experience in a professional office setting.

Education:
Equivalent to graduation from high school.

Desirable:
Experience involving elections functions.

Election Specialist II

Experience:
One (1) year of experience performing duties comparable to an Election Specialist I in Merced County.

Education:
Equivalent to graduation from high school.

Essential Functions

• Frequent operation of a personal computer and other modern office equipment.
  
  
• Communicate effectively with others in person and over the telephone.
  
  
• Analyze data, interpret directions, policies, procedures, regulations and develop appropriate conclusions and responses.
  
  
• Meet deadlines under stressful conditions.
  
  
• Resolve conflicts and respond appropriately to complaints.
  
  
• Complete multiple priority projects with conflicting deadlines.
  
  
• Maintain confidential information in accordance with legal standards and/or County regulations.
  
  
• Frequent use of depth perception, peripheral vision and color perception.
  
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
  
  
• Kneel, bend, twist, squat, balance and crawl.
  
  
• Frequent use of hand-eye coordination.
  
• Frequent use of data entry device including repetitive hand and arm motion.
  
  
• Occasionally lift and carry up to 40 pounds.
  
  
• Regular attendance is an essential function.
  
  

Knowledge of:

• Familiarity with State and County laws governing the Registrar of Voters office, and holding of elections.
  
• Modern office methods, procedures and equipment.
  
  
• Election procedures and records required of Registrar of Voters office.
  
  
• Automated voting methods and computerization of election returns.
  
  

Ability to:

• Learn/Perform responsible clerical work with accuracy, and minimal supervision.
  
  
• Analyze situations accurately and adopt an effective course of action.
  
  
• Establish and maintain cooperative working relationships with others in the course of work.
  
  
• Interpret and appropriately apply laws and regulations relating to voter registration, conducting elections.
  
  
• Gather data, analyze information, and prepare reports.
  
  
• Perform clerical support work of above average difficulty involving the use of independent judgment with limited supervision.

Why Merced County? A message from the CEO

HOLIDAYS & LEAVES
VACATION

10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours).

SICK LEAVE

0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.

HOLIDAYS

Twelve paid holidays annually plus two optional holidays.

BEREAVEMENT LEAVE

Five (5) regularly scheduled workdays.

INSURANCE
HEALTH INSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums.

• Anthem 500 EPO
• Anthem 1500 EPO
• Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
• Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)

Dental Insurance - Delta Dental

• County pays 100% of the premium for employees and 50% for dependent(s)

Vision Insurance - VSP

• County pays 100% of the premium for employees and 50% for dependent(s)

DISABILITY INSURANCE

State Disability Insurance (SDI)
Merced County non-management employees are enrolled in the State Disability Insurance Program (SDI). Premiums for this insurance are paid by the employee. This insurance is administered solely by the State, who determines eligibility and payments. Benefit amounts are based on the quarter with the highest wages earned within the base period.

LIFE INSURANCE

County-paid Life and Accidental Death & Dismemberment Insurance

• Represented Employees $10,000

Voluntary Term and Whole Life Insurance are available - premium paid by employee

RETIREMENT
DEFERRED COMPENSATION

The County offers a 457(b) Deferred Compensation Plan. Employees choose their investment funds and can make pre-tax or post-tax contributions to the plan up to the maximum allowable.

MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION

The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security. The applicable benefit formula is dependent upon your hire date with an MCERA employer; your pension amount will be determined by your age, years of service and final compensation amount.

EXTRA HELP EMPLOYEES DO NOT QUALIFY FOR COUNTY BENEFITS.

EMPLOYEE PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM (EAP)

Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.

EMPLOYEE TICKETS, COUPONS, and DISCOUNTS

The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.

THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.

For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7356.

Closing Date/Time: Continuous