Assessment-Recording-County Clerk Technician I/II (Recorder)

Job Description

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website . Read on to find out more about this opportunity.

The Assessor-Recorder-County Clerk Department assesses value of taxable property; records and maintains documents for property ownership, births, deaths, and marriages; performs civil ceremonies; and processes marriage licenses, fictitious business names and other legal documents. Our department provides a great opportunity to pursue work that balances interaction with the public alongside problem-solving and highly detailed regulatory work.

ABOUT THE POSITION

Do you take pride in delivering exceptional customer service while ensuring accuracy and integrity in your work? The Marin County Assessor-Recorder-County Clerk’s office is seeking one Assessment-Recorder-County Clerk Technician I/II (ARCCT I/II) to join our dedicated team and serve our community with professionalism, compassion, and attention to detail.

Flex Recruitment: There is currently one (1) Full-Time, three (3) Year Fixed Term ARCCT I/II vacancy in the Recorder Division. Candidates will be considered for the level that they meet minimum qualifications. Applicants who meet the requirements for this position may be considered for future vacancies (regular, fixed term, full-time, part-time, contingent) in the Assessor-Recorder-County Clerk Department while this list remains active. We encourage you to apply now if you are interested in any ARCCT I/II assignments in the Assessor-Recorder-County Clerk Department.

- At the entry level (ARCCT I), incumbents work under supervision and with guidance to provide customer service to internal and external stakeholders in person, by telephone, and through email. They review legal documents for completeness and compliance with applicable laws, and perform a variety of office support functions, including scanning, indexing, and related clerical tasks.
- At the journey level (ARCCT II), incumbents work with greater independence and reduced supervision, exercising initiative and sound judgment in completing assignments. They routinely make decisions and determinations on more complex transactions and issues. Incumbents at both levels are expected to fully understand, interpret, explain, and apply established policies, procedures, and legal requirements in the performance of their duties.

The ARCCT I/II in the Recorder Division is a customer-focused professional who thrives in a fast-paced, public-facing environment. This position plays a vital role in assisting members of the public in person, by phone, and through email by providing copies of official records and issuing vital records including birth, public marriage, and death certificates. The successful candidate will confidently explain processes and collect and account for fees collected, including balancing a daily cash drawer and electronic payment collections. This position also plays an important role in locating, maintaining and preserving official land and vital records, some dating back to California statehood.

All ARCCT I/II employees ensure that information is processed accurately, customers receive knowledgeable and respectful service, and the public can rely on the integrity of our records.

This is an excellent opportunity for someone who values public service, enjoys detailed and meaningful work, and finds fulfillment in helping others. If you are motivated by accuracy, collaboration, and making a difference in your community, we invite you to bring your skills and enthusiasm to the Marin County Assessor-Recorder-County Clerk’s Office.

• Application Timeline:
  We look forward to reviewing your application! Please mark your calendar: our application portal for this position will be open from 12:01am Pacific on Friday, August 28, 2026, through 11:59pm Pacific on Wednesday, September 2, 2026. You will only be able to access the "Apply" function at the top right corner of this job posting during this time.

ABOUT YOU

Our Highly Qualified Candidate has:
Knowledge of: Microsoft Word, Excel and Outlook, proper grammar and punctuation usage.

Skill in: Providing a high level of customer service, effective communication (up, down, and across the organization), operating computer systems and databases to retrieve data, applying state statutes and procedural requirements consistently and accurately, using discretion and tact when working with sensitive or confidential information

Ability to: Provide courteous, patient, and professional customer service in person, by phone and electronically while assisting all individuals, including those from diverse backgrounds and who may be facing emotional or stressful situations.

While not required, candidates who possess bilingual skills to speak, read, and write in English/Spanish are highly desired.

QUALIFICATIONS
Knowledge of:

• Applicable codes, regulations, procedures and requirements.
• Modern technology, systems, databases and software.
• Standard office administrative practices and procedures, including cash handling and accounting.
• Business correspondence and correct English usage.
• Records management principles and practices.
• Research methods and techniques.
• Business mathematics and report production.

Ability to:

• Use sound judgment in interpreting, explaining, reviewing and applying relevant laws, codes, regulations, forms, policies and procedures to people from a wide variety of backgrounds.
• Read and interpret a variety of regulations and codes and issue legal documents.
• Perform arithmetical calculations.
• Utilize computer software applications to carry out assigned duties.
• Establish effective working relationships with co-workers, other employees, and other governmental agencies.
• Compose correspondence, reports and documents.
• Meet critical deadlines.
• Deal successfully with the public, in person and over the telephone, occasionally where relations may be confrontational or strained.

MINIMUM QUALIFICATIONS

Assessment-Recording-County Clerk Technician I
Equivalent to graduation from high school and two years of full-time clerical or administrative support experience providing technical information to the public and assistance to professional staff; OR two or more years of post-secondary education. Experience in a field related to the work such as, but not limited to, property transfer process, recording, or legal document processing which has provided the required knowledge and skills is desirable.

Assessment-Recording-County Clerk Technician II
One year of experience processing legal recordable documents and/or tax assessment records at a level equivalent to the County' class of Assessment-Recording-County Clerk Technician I; OR graduation from high school and two years of full-time experience in a field related to the work such as, but not limited to, real estate appraisal, real estate sales or management, accounting or auditing, building cost estimating or inspection, building construction, title insurance, or experience in a regulatory or legal agency which has provided the required knowledge and skills.

IMPORTANT INFORMATION

• Application Timeline:
  We look forward to reviewing your application! Please mark your calendar: our application portal for this position will be open from 12:01am Pacific on Friday, August 28, 2026, through 11:59pm Pacific on Wednesday, September 2, 2026. You will only be able to access the "Apply" function at the top right corner of this job posting during this time.

For any questions concerning this position announcement, please contact Stephen Schoengarth, Human Resources Analyst, at 415-473-6946.

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancies, and any future vacancies for fixed-term, full-time or part-time positions which may occur while the list remains active.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 9/2/2026 11:59 PM Pacific