PS LEAD RECORDS SPECIALIST

Job Description:

PS LEAD RECORDS SPECIALIST

Description

Do you have the desire to make a meaningful impact in a vibrant and diverse community? Join a collaborative workforce committed to serving the City of Irvine.

Pay Range:
$36.99 - $58.17 Hourly

About the Opportunity:

DEADLINE TO SUBMIT APPLICATIONS IS SEPTEMBER 14, 2026, AT 11:59 PM

Your Impact

• Provides leadership and guidance to records personnel to ensure compliance with established policies and procedures; explains work procedures and methods; performs or assists with the most complex, difficult, or sensitive duties
• Observes and strictly enforces security regulations and procedures pertaining to the processing, maintenance and release of highly confidential records and reports.
• Coordinates the documentation for court cases and prepares statistical data.
• Daily interactions with the community, police personnel, and City staff to provide accurate information.
• Operates a variety of databases including Microsoft Office (Word, Excel, and Outlook), OnBase, Motorola, ELETE.
• Coordinates, administers and monitors mandated Proficiency Testing for all certification levels in NexTest. Ensures all required CLETS forms are maintained and up-to-date for all unescorted access.
• Find additional information in the Lead Records Specialist job description.

Minimum Qualifications

• Associate degree in business, secretarial science, computer science or a related field.
• Two years of clerical or secretarial experience including public safety records management.
• Any combination of education and experience that provides equivalent knowledge, skills and abilities.

Best Fit

• Experience managing and training staff in a Public Safety environment.
• Detail oriented, strong organization skills, and a team player.
• Experience working with records databases. Preferable experience in a Public Safety field.
• Effective communicator and ability to work with a variety of individuals.
• Ability to provide creative recommendations or solutions to issues.
• Excellent ability to memorize codes and regulations pertinent to the role.
• Flexible, with the ability to work in a fast-paced environment.

All applicants must be able to pass the Public Safety background check process.This includes, but is not limited to, the review of legal documents, police and driving records, credit profiles, motor vehicle insurance, vehicle operations, prior employment records, and performance reviews. Information about the public safety background process may be found at our Police Department Employment page.

Your Team
Irvine is recognized as one of America's Best Places to Live, according to Money Magazine . The City of Irvine features an array of entertainment and recreational opportunities including exceptional parks, open space preservations, sport complexes, and master-planned communities.

The Irvine Police Department provides exceptional service, innovative programs, and diverse cultural experiences in vibrant and sustainable spaces. Irvine is recognized as America’s Safest City for 17 years in a row based on low violent crime rates compared to other cities of similar size.

The Process
The selection process will include an examination, oral interview(s) and a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar and/or lower classifications within the organization.

Equal Opportunity Employer
The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.

E-Verify

The City of Irvine participates in E-Verify. In compliance with federal law, all employees must provide verification of identity and employment authorization at the time of hire. For additional information, please review the E-Verify Participation and Right to Work notices.

Your Team

The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine’s five values of Humility, Innovation, Empathy, Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine by embracing a team-oriented approach and living our values every day.

Equal Opportunity Employer

The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation. To contact Human Resources, please call 949-724-6067 or email [email protected].

E-Verify

The City of Irvine participates in E-Verify. In compliance with federal law, all employees must provide verification of identity and employment authorization at the time of hire. For additional information, please review the E-Verify Participation and Right to Work notices.