Court Operations Supevisor

Summary

NATURE OF WORK The fundamental reason this classification exists is to supervise and oversee the clerical and data entry functions essential to the daily operations of the Municipal Court. Employees in this class ensure that court procedures are followed accurately and efficiently, thereby maintaining the integrity of court records and case management processes. The work responsibilities include performing clerical duties to support Municipal Court operations, supervising court staff, conducting legal research, managing personnel functions, preparing and reconciling bank deposits, performing criminal justice information searches, maintaining accurate records, and preparing legal and non-legal documents. Employees perform technical court clerical and data entry duties, which may require initiative and independent judgment based on established court and departmental procedures. Work is performed under the supervision of the Municipal Court Administrator.MINIMUM QUALIFICATIONS High school diploma or G.E.D and five (5) years of experience in law enforcement or the legal field, including two (2) years of supervisory experience. NOTE : Five (5) years of experience as Court Operations Clerk II/Magistrate will qualify for this position. NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.SPECIAL REQUIREMENTS Must be certified as a Municipal Court Clerk or Magistrate. Must meet annual continuing educational requirements as prescribed by the Alabama Administrative Office of Courts. Will be required to obtain the ACJIS/NCIC Certification within six (6) months of employment as prescribed by the Alabama Law Enforcement Agency (ALEA). Must meet annual continuing certification requirements as prescribed by ALEA. Must be willing to telecommute and work overtime as needed to accomplish department objectives.KIND OF EXAMINATION Applications are being accepted to fill a vacancy and any other vacancies that may occur during the life of the register. Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the application and supplemental questionnaire form completely, providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, a selection procedure will be administered to rank applicants on the register. Tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order.Complete an online application by clicking 'Apply'. Paper applications are no longer accepted. Completed applications will be accepted online until 11:59 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.DRUG TEST: Employment may be conditional upon the potential employee passing a pre-employment drug test. (The drug test may require the submission of a sample of hair, fingernails, and/or urine that will verify illegal drug use).BACKGROUND CHECK: Employment may be conditional upon the potential employee passing a background check. (Candidates will be asked to provide consent prior to the administration of background checks.)EQUAL EMPLOYMENT OPPORTUNITY: Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non-merit factors is prohibited. Discrimination based on age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration.REQUEST FOR ACCOMMODATION: Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The Montgomery Personnel Board reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the Personnel Director at (334) 625-2675.I9: Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986.UPDATE OF CONTACT INFORMATION: It is your responsibility to update your contact information (address, phone, email) so that we can contact you about jobs. Please visit the Update Contact Information page to log in and update your contact information at any time.BENEFITS The City of Montgomery provides a comprehensive benefits package consisting of Core benefitsMedical, Dental, Vision, Prescription, Mental Health, Flexible Spending Accounts, Voluntary Life Insurance, and Deferred Compensationas well as Voluntary benefits available through Colonial Life & Accident Insurance Company. Employees also receive paid annual and sick leave, paid paternal leave, paid holidays, and participation in the Retirement Systems of Alabama (RSA) retirement program. To learn more details, visit the benefits page.

Job Description

NATURE OF WORK The fundamental reason this classification exists is to supervise and oversee the clerical and data entry functions essential to the daily operations of the Municipal Court. Employees in this class ensure that court procedures are followed accurately and efficiently, thereby maintaining the integrity of court records and case management processes. The work responsibilities include performing clerical duties to support Municipal Court operations, supervising court staff, conducting legal research, managing personnel functions, preparing and reconciling bank deposits, performing criminal justice information searches, maintaining accurate records, and preparing legal and non-legal documents. Employees perform technical court clerical and data entry duties, which may require initiative and independent judgment based on established court and departmental procedures. Work is performed under the supervision of the Municipal Court Administrator.MINIMUM QUALIFICATIONS High school diploma or G.E.D and five (5) years of experience in law enforcement or the legal field, including two (2) years of supervisory experience. NOTE : Five (5) years of experience as Court Operations Clerk II/Magistrate will qualify for this position. NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.SPECIAL REQUIREMENTS Must be certified as a Municipal Court Clerk or Magistrate. Must meet annual continuing educational requirements as prescribed by the Alabama Administrative Office of Courts. Will be required to obtain the ACJIS/NCIC Certification within six (6) months of employment as prescribed by the Alabama Law Enforcement Agency (ALEA). Must meet annual continuing certification requirements as prescribed by ALEA. Must be willing to telecommute and work overtime as needed to accomplish department objectives.KIND OF EXAMINATION Applications are being accepted to fill a vacancy and any other vacancies that may occur during the life of the register. Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the application and supplemental questionnaire form completely, providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, a selection procedure will be administered to rank applicants on the register. Tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order.Complete an online application by clicking 'Apply'. Paper applications are no longer accepted. Completed applications will be accepted online until 11:59 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.DRUG TEST: Employment may be conditional upon the potential employee passing a pre-employment drug test. (The drug test may require the submission of a sample of hair, fingernails, and/or urine that will verify illegal drug use).BACKGROUND CHECK: Employment may be conditional upon the potential employee passing a background check. (Candidates will be asked to provide consent prior to the administration of background checks.)EQUAL EMPLOYMENT OPPORTUNITY: Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non-merit factors is prohibited. Discrimination based on age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration.REQUEST FOR ACCOMMODATION: Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The Montgomery Personnel Board reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the Personnel Director at (334) 625-2675.I9: Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986.UPDATE OF CONTACT INFORMATION: It is your responsibility to update your contact information (address, phone, email) so that we can contact you about jobs. Please visit the Update Contact Information page to log in and update your contact information at any time.BENEFITS The City of Montgomery provides a comprehensive benefits package consisting of Core benefitsMedical, Dental, Vision, Prescription, Mental Health, Flexible Spending Accounts, Voluntary Life Insurance, and Deferred Compensationas well as Voluntary benefits available through Colonial Life & Accident Insurance Company. Employees also receive paid annual and sick leave, paid paternal leave, paid holidays, and participation in the Retirement Systems of Alabama (RSA) retirement program. To learn more details, visit the benefits page.