Museum Specialist

Summary

DescriptionPosition SummaryThe Gift Specialist serves on the Advancement Services team, providing accurate, timely and compliant processing of gifts to the Colorado State University Foundation (CSUF). This role keeps a donor-centric viewpoint while resolving issues and meeting deadlines. CSUF receives, manages, and invests contributions that benefit Colorado State University (CSU).Position InformationPosition Title: Gift SpecialistOrganization Name: Colorado State University FoundationEmployment Type: Full-timeFLSA Status: Non-ExemptLocation: Fort Collins, ColoradoSalary Range: $60,000 - $65,000 annuallyPriority Consideration Date : 10/04/2026Organizational OverviewLocated in the beautiful town of Fort Collins, Colorado State University is a premier land‑grant university with world‑class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million.The Colorado State University Foundation is in the midst of exciting growth as the University Advancement division of CSU transitions to the Foundation. This merger will allow us to more effectively serve our donors, alumni, and stakeholders with a unified structure, strengthen accountability, and build the capacity to scale our fundraising enterprise. With one of the leading development teams in the country, we most recently achieved our highest fundraising year to date in 2025.Essential Duties and ResponsibilitiesFacilitate review of incoming transactions to ensure timely handling with a donor‑centric viewpoint and in accordance with established policies and procedures.Resolve issues by working closely with foundation staff to explore alternate solutions to bring about effective and expedient closure.Interpret, apply and explain pertinent regulations, policies and procedures.Executes all functions and maintains an office environment compliant with the Gift Specialist's custodial role, including ensuring requisite dual presence and safekeeping and handling of assets and sensitive documents in office or in transit as appropriate.Provides professional and timely frontline representation for CSUF while fostering and maintaining relationships with campus partners and constituents.Ensures accurate and confidential maintenance of records and files, complying with all best practices and/or policies.Processes incoming and outgoing gift‑related mail, including preparation of donor receipts.Assists, as needed, with administrative support for life insurance and grants.Executes remote capture, physical and remote bank deposits and the daily master reconciliation of gift activity as needed.Effectively organizes work and manages time to accurately meet deadlines.Communicates professionally in individual, written, group, and presentation settings.Other duties as assigned.RequirementsMinimum QualificationsBachelor's Degree in a related fieldTwo years of experience in advancement operations, higher education, finance, or other relevant experienceProficient with Microsoft Office Suite programsAbility to manage high‑volume transactional work with competing deadlinesHigh attention to detail and commitment to data accuracyPreferred QualificationsFull‑time professional experience in an advancement services field such as database management/reporting, gift/biographical records management, donor relations/gift stewardship, and/or prospect management, with strong preference for gift administration experience in a university fundraising environmentUnderstanding of IRS regulations, university gift policies, CASE standards and advancement services professional best practices, with ability to apply to university's fundraising plans/initiatives/solicitationsStrong communication skills with both internal and external stakeholdersExperience with donor databases/CRMs (e.g. Salesforce, Raiser's Edge, or similar)Demonstrated effective problem‑solving skills and the ability to effectively manage demanding work situations.Demonstrates collaborative and congenial attitude and relationship building ability; is open to and promotes new ideas.The CSU Foundation is committed to supporting the holistic health and well‑being of our employees. Our comprehensive benefits package includes medical, dental, vision and retirement plans; generous paid time off; and a robust Employee Assistance Program.CSU Foundation is an Equal Opportunity Employer. Consistent with the Americans with Disabilities Act (ADA) it is our policy to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship.#J-18808-Ljbffr

Job Description

DescriptionPosition SummaryThe Gift Specialist serves on the Advancement Services team, providing accurate, timely and compliant processing of gifts to the Colorado State University Foundation (CSUF). This role keeps a donor-centric viewpoint while resolving issues and meeting deadlines. CSUF receives, manages, and invests contributions that benefit Colorado State University (CSU).Position InformationPosition Title: Gift SpecialistOrganization Name: Colorado State University FoundationEmployment Type: Full-timeFLSA Status: Non-ExemptLocation: Fort Collins, ColoradoSalary Range: $60,000 - $65,000 annuallyPriority Consideration Date : 10/04/2026Organizational OverviewLocated in the beautiful town of Fort Collins, Colorado State University is a premier land‑grant university with world‑class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million.The Colorado State University Foundation is in the midst of exciting growth as the University Advancement division of CSU transitions to the Foundation. This merger will allow us to more effectively serve our donors, alumni, and stakeholders with a unified structure, strengthen accountability, and build the capacity to scale our fundraising enterprise. With one of the leading development teams in the country, we most recently achieved our highest fundraising year to date in 2025.Essential Duties and ResponsibilitiesFacilitate review of incoming transactions to ensure timely handling with a donor‑centric viewpoint and in accordance with established policies and procedures.Resolve issues by working closely with foundation staff to explore alternate solutions to bring about effective and expedient closure.Interpret, apply and explain pertinent regulations, policies and procedures.Executes all functions and maintains an office environment compliant with the Gift Specialist's custodial role, including ensuring requisite dual presence and safekeeping and handling of assets and sensitive documents in office or in transit as appropriate.Provides professional and timely frontline representation for CSUF while fostering and maintaining relationships with campus partners and constituents.Ensures accurate and confidential maintenance of records and files, complying with all best practices and/or policies.Processes incoming and outgoing gift‑related mail, including preparation of donor receipts.Assists, as needed, with administrative support for life insurance and grants.Executes remote capture, physical and remote bank deposits and the daily master reconciliation of gift activity as needed.Effectively organizes work and manages time to accurately meet deadlines.Communicates professionally in individual, written, group, and presentation settings.Other duties as assigned.RequirementsMinimum QualificationsBachelor's Degree in a related fieldTwo years of experience in advancement operations, higher education, finance, or other relevant experienceProficient with Microsoft Office Suite programsAbility to manage high‑volume transactional work with competing deadlinesHigh attention to detail and commitment to data accuracyPreferred QualificationsFull‑time professional experience in an advancement services field such as database management/reporting, gift/biographical records management, donor relations/gift stewardship, and/or prospect management, with strong preference for gift administration experience in a university fundraising environmentUnderstanding of IRS regulations, university gift policies, CASE standards and advancement services professional best practices, with ability to apply to university's fundraising plans/initiatives/solicitationsStrong communication skills with both internal and external stakeholdersExperience with donor databases/CRMs (e.g. Salesforce, Raiser's Edge, or similar)Demonstrated effective problem‑solving skills and the ability to effectively manage demanding work situations.Demonstrates collaborative and congenial attitude and relationship building ability; is open to and promotes new ideas.The CSU Foundation is committed to supporting the holistic health and well‑being of our employees. Our comprehensive benefits package includes medical, dental, vision and retirement plans; generous paid time off; and a robust Employee Assistance Program.CSU Foundation is an Equal Opportunity Employer. Consistent with the Americans with Disabilities Act (ADA) it is our policy to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship.#J-18808-Ljbffr