Administrative and Financial Analyst (Administrative Analyst/Specialist Exempt I), Strategic Enrollment Management and Marketing

Job Description:

Administrative and Financial Analyst (Administrative Analyst/Specialist Exempt I), Strategic Enrollment Management and Marketing

Description

Job Summary:

Under the general supervision of the Director of Outreach and Student Recruitment, this position provides fiscal, budgetary, administrative, and operational support to the Office of Outreach and Student Recruitment. The position develops departmental budgets, monitors expenditures, oversees funds, and ensures compliance with university policies and procedures. It coordinates the financial and logistical aspects of outreach activities, including travel, procurement, student employee funding, and financial reconciliations. The position also performs moderately complex administrative functions and collaborates with departmental staff and Enrollment Management on cross-functional initiatives. This role supports accurate financial administration and efficient operations to advance the department's outreach and student recruitment objectives.

Responsibilities:

Fiscal and Budgetary Analysis

• Develop and prepare mid-year and annual budgets of Office of Outreach & Student recruitment by analyzing current obligations, projected costs, and available funding to support planning and effective resource allocation.
• Monitor and analyze departmental funds and expenditures, including outreach program budgets, philanthropic and lottery funds, recruitment materials, and event expenses, to ensure fiscal accountability, optimize resource utilization, and maintain compliance with university policies and funding requirements.
• Process and reconcile requisitions, purchase orders, invoices, and other financial transactions by verifying documentation, resolving discrepancies, and coordinating with campus partners to ensure accurate accounting and timely payment processing.
• Prepare budget analyses, financial forecasts, and recommendations for departmental leadership and the division budget analyst to support informed decision-making and long-range financial planning.
• Analyze fiscal workflows, interpret CSU and campus policies, and implement process improvements to strengthen internal controls, improve operational efficiency, and ensure compliance with established fiscal procedures.
• Evaluate budget variances and financial trends, exercising independent judgment to develop recommendations that support strategic budget planning and administrative decision-making.

Administrative Operations and Program Support

• Perform moderately complex administrative and operational functions to support the planning and execution of outreach and recruitment activities and ensure efficient departmental operations.
• Analyze operational needs and coordinate projects, including prospective and admitted student communication campaigns and recruitment materials, by collaborating with campus partners, monitoring timelines, and ensuring timely completion of project deliverables.
• Coordinate the procurement of supplies, equipment, and recruitment materials by processing purchase requests, tracking purchase orders and procurement card transactions, and ensuring compliance with university procurement policies.
• Serve as the departmental liaison with internal and external partners, including Information Technology, by coordinating equipment requests, resolving operational issues, and facilitating system support.
• Coordinate meetings, trainings, retreats, and professional development activities by scheduling logistics, preparing agendas and materials, documenting meeting outcomes, and tracking follow-up actions.

Travel Coordination and Reimbursement Processing

• Coordinate travel arrangements for departmental staff and leadership by securing transportation, lodging, registrations, and related logistics to support outreach and recruitment activities and ensure cost-effective travel.
• Prepare and process travel authorizations, expense reimbursements, and supporting documentation by reviewing expenses for accuracy and completeness to ensure timely reimbursement and compliance with university requirements.
• Analyze travel requests and supporting documentation to verify funding availability, ensure compliance with CSU and university travel policies, identify discrepancies, and resolve issues prior to processing.
• Interpret university travel and fiscal policies, evaluate travel-related issues, and provide recommendations to leadership to ensure consistent application of procedures, fiscal accountability, and informed decision-making.

Payroll and Student Employee Support

• Track and reconcile timekeeping and absence management records for staff, temporary employees, and student assistants by reviewing payroll documentation, identifying discrepancies, and coordinating corrections to ensure accurate payroll processing.
• Monitor and analyze Federal Work-Study allocations and expenditures by tracking available funding and spending trends to maintain compliance with program and university requirements.
• Serve as a point of contact for payroll-related inquiries, and coordinate payroll transactions with the division budget analyst to ensure timely and accurate processing.
• Coordinate student employee onboarding, system access, and payroll tracking by processing required documentation, monitoring employment records, and collaborating with campus partners to ensure timely appointments and compliance with university procedures.

Other Classification-Related Duties

• Participate in departmental special projects that support Office of Outreach & Student Recruitment operations and strategic objectives.
• Perform other classification-related duties as assigned.

Minimum Qualifications:

• Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two years of related experience.

Required Qualifications:

• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.

Preferred Qualifications:

• Experience with budget policy and practice, particularly in an office within higher education.
• Ability to work collaboratively and communicate effectively in a team environment.
• Ability to learn and work in a fast-paced environment.
• Thorough knowledge of English grammar, spelling, and punctuation, and be able to clearly communicate orally and in writing.
• Two or more years of experience working in an office within an institution of higher education with budget analysis, administrative functions, and program-specific knowledge of administrative cost allowances.

Compensation and Benefits:

Input Anticipated Hiring Range, Classification Salary Range (Required for Staff Positions)

The salary offered will take into account internal equity and experience among other factors.

Initial salary step placement will be Step 1 - $5,274 per month for qualified candidates.

CSU Classification Salary Step Range: $5,274 - $7,684 per month (Step 1 - Step 20)

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Work status: Full-time/Exempt/ Probationary

Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

The application deadline is October 12, 2026 at 11:55 P.M

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT).

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at [email protected] .

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Advertised: Sep 28 2026 Pacific Daylight Time
Applications close: Oct 12 2026 Pacific Daylight Time