Office Administrator/Clerk to the Board with the Great Redwood Trail Agency

Job Description:

Office Administrator/Clerk to the Board with the Great Redwood Trail Agency

Description

Position Description

Are you a self-motivated professional who thrives in a collaborative environment and enjoys working with a Board of Directors, agency leadership, staff, and members of the public?

Are you excited by the opportunity to play a key role in a small, dynamic organization-bringing your initiative, organizational skills, and independent judgment to support one of California’s most unique and meaningful trail development efforts?

If so, we invite you to apply for the Office Administrator/Clerk of the Board with the Great Redwood Trail Agency.

This is an opportunity to make a meaningful contribution to an organization with a distinctive mission.

Don't miss this opportunity-apply today!


Regional Government Services and its staff are conducting this recruitment on behalf of the Great Redwood Trail Agency (GRTA) .

ABOUT THE POSITION:

Under direction, performs complex administrative tasks in support of the Executive Director, Deputy Director, and other management staff; serves as Clerk of the Board performing official Board and Committee support functions such as preparing agendas and minutes, coordinating public meetings, maintaining official records, and ensuring compliance with open meeting laws; manages the full range of Agency administrative functions including records, correspondence, and contact databases; may perform research and other administrative support; performs other duties as assigned.

THE IDEAL CANDIDATE WILL:

• Be a self-starter with excellent time management skills.

• Be process oriented with attention to detail and the ability to adhere to strict deadlines with the ability to manage multiple high-priority deadlines simultaneously in a fast-paced, growing organization.
• Exhibit a proactive, self-directed work style with a demonstrated ability to anticipate needs and take initiative.

• Demonstrate the ability to develop, maintain, and continuously improve comprehensive tracking systems for annual and periodic reporting requirements to state and federal agencies, including deadlines, submission requirements, and responsible parties; prepare, review, and submit required reports on behalf of the agency, ensuring timely and accurate compliance.
• Able to evaluate and adopt new tools and platforms to improve organizational efficiencies.

• Exercise a high degree of discretion and confidentiality.

• Have demonstrated ability to use tact, initiative, prudence, political awareness, and independent judgment within general policies and legal guidelines.
• Have knowledge of applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures including the Public Records Act, and the Brown Act.
• Possess a high degree of technological fluency and skills.
• Have excellent written and oral communication skills with the ability to communicate in a proactive, approachable, and responsive manner with board members, staff, and the public.
• Be experienced in maintaining administrative files including historical legal documents, resolutions, policies, and agreements.
• Have experience using Microsoft Office Suite programs including Word, Excel, PPT and Outlook at an intermediate level.
• Be available to attend Board meetings, prepare minutes and other documents, and direct the publication, filing, indexing and safekeeping of all proceedings of the Board.
• Be available to collect mail from the Agency’s post office box regularly, retrieving records and documents from city, county, and court offices and local errands, pickups, and deliveries of documents, correspondence, and other materials to support Agency operations.
• Have experience in a public agency (highly desirable).

COMPETENCIES

• Adaptability and Flexibility - Able to shifts gears comfortably
• Attention to Detail - Accomplishes tasks with thoroughness and accuracy
• Communication - Effectively conveys and exchange thoughts, options, and information verbally and in writing
• Customer Service - Maintains positive ongoing relationships with the public and all stakeholders (internal and external)
• Inclusiveness - Respects and values working in a diverse environment
• Initiative -Assesses and initiates things independently
• Interpersonal Relations and Skills - Builds relationships based on mutual trust and respect
• Leverage Technology - Comfortably works with technology
• Time Management and Organization - Plans and executes plans for events, tasks, and processes in an efficient manner

Note: This position is primarily remote and requires the employee to have the ability to regularly travel within the Eureka-Arcata-McKinleyville area. Travel will be required for regular mail collection, errands, meetings, training, and staff activities.

ABOUT GREAT REDWOOD TRAIL AGENCY

The Great Redwood Trail Agency (GRTA) is a public agency that was formed in 2022 to develop, manage, and steward the Great Redwood Trail (GRT) across Mendocino, Trinity, and Humboldt counties. The agency is transforming approximately 230 miles of the former Northwestern Pacific Railroad corridor into one of the longest multi-use rail trails in the United States.

The Great Redwood Trail will connect communities while providing opportunities for walking, hiking, bicycling, equestrian use, outdoor recreation, environmental restoration, cultural interpretation, and public enjoyment. As trail segments are developed and opened to the public, GRTA is committed to protecting the corridor's natural, cultural, and historic resources while maintaining safe and sustainable public access.

GRTA works collaboratively with California Native American tribes, local communities, public agencies, nonprofit organizations, private landowners, utilities, regulatory agencies, and other stakeholders to fulfill its mission and ensure responsible stewardship of the corridor.

Organizational Environment

GRTA is a small, growing public agency operating in a dynamic startup environment. The agency is transitioning from establishing foundational organizational systems to implementing and refining long-term programs that support corridor management, property administration, operations, maintenance, and trail development.

GRTA employees work in a highly collaborative environment where adaptability, initiative, creativity, and sound judgment are essential. Staff have the opportunity to help shape agency policies, develop innovative operational programs, and build organizational systems that support one of California's most significant recreational and conservation projects. Because GRTA is a growing agency, employees are encouraged to think strategically, embrace new challenges, and collaborate across functions to help achieve the agency's mission.

Examples of Duties

To view the full job description, click HERE

Typical Qualifications

Education and Experience:

Any combination of experience and training that would provide the required knowledge and abilities may be qualifying. A typical way to obtain the required knowledge and abilities would be:

• Bachelor’s degree in public administration, communications, business administration, or related field preferred; OR the equivalent combination of education and progressively responsible experience.
• Three (3) years of experience supporting senior executive leadership, a governing board, or senior management in a public agency or similarly complex organization.
• Demonstrated experience independently designing and managing administrative systems, workflows, or tracking tools is highly desirable.

Licenses and Certificates :

Possession of a valid California driver’s license at the time of hire and throughout the course of employment. Employees must have access to a reliable personal vehicle and be able to use the vehicle for authorized Agency business.

Special Requirements :

A dedicated and safe office space from which to work remotely (computer and office equipment provided by the GRTA).

Supplemental Information

BENEFITS AND SALARY INFORMATION

Salary: $85,000 - $100,000 Annually

• This is a primarily remote, California-based position.
• GRTA will provide a computer and office equipment, and the successful candidate must maintain a dedicated office space from which to work remotely.
• Limited travel is required for meetings, training, and Agency events.
• Benefits: For an overview of benefits, please click HERE.

APPLICATION PROCESS:
Applications must be submitted online through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application . False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

APPLICATION DEADLINE IS NOVEMBER 9, 2026

SELECTION PROCESS:

Application - (Pass/Fail) Applications are screened based on the criteria indicated in this announcement. Incomplete, late, emailed, and faxed applications will not be accepted. Resumes are not considered in lieu of the required employment application. Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

Minimum Qualifications (MQ) Appraisal - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed for each applicant's ability to meet the minimum work experience, training, and education qualifications.

Online Skills Assessment - (Pass/Fail) An Online Skills Assessment may be used to evaluate candidates’ knowledge, skills, and abilities for the position. The Online Skills Assessment exam is conducted via a video conference platform. The Online Skills Assessment tentatively scheduled for mid November 2026 .

Remote Screening - (Pass/Fail) A remote screening process may be used to verify qualifications and evaluate candidate's knowledge and skills for the position. The remote screening is tentatively scheduled for mid-late November 2026 .

Successful candidates will be submitted to the Great Redwood Trail Agency for further consideration.

All communication and notices will be sent via email. Additional inquiries about the position may be directed to [email protected] .

Neither Regional Government Services nor the Great Redwood Trail Agency are responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise RGS by emailing [email protected] .

Great Redwood Trail Agency is an Equal Opportunity Employer.

Closing Date/Time: 11/9/2026 11:59 PM Pacific

Salary:

$85,000.00 - $100,000.00 Annually