Assistant to the Director - Human Resources Department

Job Description:

Assistant to the Director - Human Resources Department

Description

Overview

The Assistant to the Director is responsible for managing and analyzing financial activities that support the Human Resources Department, including budgeting, benefits finance, accounting operations, and regulatory reporting. This position oversees HR and benefits budget development, conducts financial modeling and forecasting, and ensures accurate reconciliation across multiple financial systems. The position manages benefit vendor billing and payroll-related financial processes, prepares key financial and compliance reports, and maintains workforce and benefits data used for planning and decision making. Serving as a financial liaison for HR, the role provides clear analysis, reporting, and guidance to departmental leadership while ensuring compliance with City policies and financial standards.

Responsibilities

• Serve as the primary HR financial liaison to the Office of Management and Budget for benefits fund oversight and annual budget development, as well as the Finance Department for proper recording of revenues and expenditures.

• Develop budget forecasts, evaluate expenditure trends, and support financial planning for HR programs and initiatives. Facilitate discussions with Department Leadership, Deputy City Manager, and City Manager.

• Track and maintain budgets for Benefits, departmental resources, special initiatives, and system enhancements.

• Conduct financial modeling, forecasting, and statistical analysis related to benefits expenditures, premium costs, and future fund impacts.

• Prepare turnover and vacancy reports to support workforce analytics and long-term planning.

• Monitor, audit, and reconcile HR and benefits budgets across multiple financial systems; identify variances and recommend corrective actions.

• Process accounting entries, maintain financial records, and support improvements to departmental financial controls.

• Perform routine financial operations, including reporting, accounts payable/receivable, procurement, and cost tracking.

• Maintain budgetary systems to ensure expenditure control, accurate data flow, and reporting integrity.

• Support year-end financial closeout, temporary payroll journal entries, and preparation of rollover documentation.

• Review, validate, and process claims, invoices, census data, and payments for benefit vendors for medical, dental and vision plans, third-party administrator, etc.

• Administer monthly benefit processes, including COBRA, HSA, FSA, and dependent care accounts.

• Process biweekly payroll entries for TUI, Aflac, and FSA programs and prepare required vendor expense documentation.

• Conduct monthly Stop Loss reconciliations and prepare associated financial reports.

• Reconcile benefit invoices, premium billing, and claims activity to support accurate financial tracking and service delivery.

• Prepare Monthly Financial Reports (MFRs), quarterly TPA reports, annual OPEB submissions, and other required regulatory documentation.

• Review bids, vendor proposals, contracts, purchase orders, vouchers, and invoices for financial accuracy and compliance with City standards.

• Support auditing documentation requests and ensure adherence to City, State, and Federal financial requirements.

• Coordinate position reconciliation and administrative reporting to support compliance and operational accuracy.

• Maintain workforce, benefits, and position-related financial data to support HR planning and decision-making.

• Prepare financial memos, agendas, reports, and presentations for HR leadership and departmental stakeholders.

• Develop financial impact assessments for Council Agenda items and coordinate related documentation.

• Serve as a liaison with internal departments and external entities involved in HR financial activities.

• Manages the flow of information in the Director's office by assessing situations and gathering information to present for Director's decisions.

• Prepares the Department Director for presentations, speeches, and official appearances.

• Performs other duties and responsibilities as assigned.

Position Type and Typical Hours of Work

• Exempt - Full-Time

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance or related field

• Five (5) years of previous experience

Preferred

• Graduate degree (MBA or MPA)

• Previous municipality experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information

Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: November 16, 2026

Salary:

81,349.21-93,000.00 USD