Billing Operations & Data Manager (Senior Power Resources Specialist) - Energy Department

Job Description:

Billing Operations & Data Manager (Senior Power Resources Specialist) - Energy Department

Description

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at [email protected] .

About the Department

San José Clean Energy, or SJCE, is San José’s local, not-for-profit electricity supplier operated by the City of San José’s Energy Department. Since 2019, our dedicated and motivated team has provided clean energy for residents and businesses at competitive rates, while also offering community programs, local benefits, and increased transparency and accessibility. SJCE serves more than 350,000 customer accounts and has contracted for more than 1 GW of new renewable and reliability resources.

Joining our team means that you will be making a big impact on the fight against climate change. SJCE plays an important role in meeting San José’s ambitious goal to be carbon neutral by 2030 and in implementing the City’s climate action plan, Climate Smart San José. Thanks to SJCE, San José has one of the cleanest energy mixes of any large city and offers a 62% renewable product and a 100% renewable product.

Serving our community with respect and integrity is at the core of what we do. We center equity, diversity, inclusion and belonging in our work. The department also hosts active staff-led Culture and Racial Equity committees and has won awards for its education and outreach work with Spanish and Vietnamese-speaking communities.

For more information about San José Clean Energy, please visit: www.sanjosecleanenergy.org.

Position Duties

The Energy Department is currently seeking to fill one (1) full-time Senior Power Resources Specialist (Senior Billing Operations & Data Manager) vacancy in the Account Services, Marketing and Communications, and Customer Programs division.

The salary range for this classification is: $151,416.72 - $185,465.28. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. The actual salary shall be determined by the final candidate’s qualifications and experience.

This role will report to the Deputy Director overseeing Account Services, Marketing and Communications, and Customer Programs. The division is responsible for delivering customer-centric rates, billing, customer service, marketing, outreach, and energy programs for San José Clean Energy residential and commercial customers. The Billing Operations & Data Manager will lead the Billing Operations & Data team, which is responsible for the accuracy, timeliness, and integrity of SJCE’s billing, reporting, customer data, and rate updates. This position will manage SJCE’s relationships with its billing and data service provider and with PG&E, oversee data reporting and compliance and integration with the CRM and data warehouse, and direct the automation of recurring reports and data processes.

As the senior member of the Billing Operations & Data team, the Billing Operations & Data Manager will provide technical guidance on complex billing and data questions, sign off on non-routine analysis, and supervise and mentor a Power Resources Specialist and a graduate student intern. The ideal candidate should be well-versed in PG&E rate structures and billing, comfortable working with regulatory reporting requirements, and experienced in turning large, complex data sets into reliable reporting and insights.

Duties include the following but are not limited to:

• Oversee the performance of SJCE’s data manager and billing service provider, including day-to-day issue resolution, program billing, secure file transfer processes, and weekly and monthly check-ins.
• Serve as SJCE’s coordination point with CalCCA and PG&E on billing operations and data matters.
• Own SJCE’s portfolio of recurring reports on billing and programs. Set priorities, ensure accuracy and on-time delivery, and approve changes to report logic.
• Oversee regulatory, legal, contractual, and financing-related reporting obligations related to customer usage. Maintain a compliance calendar with documented procedures and review all submissions before they are filed.
• Assist SJCE’s rate update process in coordination with Finance, including quality control, and review the data behind customer-facing rate materials, the website, and council memos. Lead the development of novel rates, such as residential super off peak.
• Lead the annual Net Energy Metering/Solar Billing Plan true up and termination process in coordination with Finance and serve as an expert on solar billing for internal teams.
• Coordinate with Accounting on customer payment matters.
• Manage intake and prioritization of data requests and dashboards from across the department that inform decision-making. Guide and sign off on non-routine analyses.
• Set data quality standards for SJCE’s CRM, including data cleaning and validation rules and communications logging, and coordinate with CRM owners on data warehouse integration.
• Develop the strategy for report automation; direct the build of automated reports, standard operating procedures, and quality checks.
• Provide day-to-day supervision, training, and mentoring of a Power Resources Specialist and a graduate student intern, assigning work, reviewing output, and developing staff capabilities.
• Continue to review, improve, or develop procedures for overseeing usage and billing processes; handle escalated billing and data issues; and document and resolve billing issues.
• Lead the billing operations and data management RFP, including requirements and vendor evaluation.
• Perform other related duties as required.

Minimum Qualifications

Education: A Bachelor’s Degree from an accredited college or university in Business, Economics, Engineering, Environmental Studies, Law, Natural Resources, Statistics, or a related field to utility business.

Experience: Three (3) years of experience in energy resources operations, planning, purchasing, scheduling, or contract negotiations.

Form 700 Requirement

This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an “Assuming Office Form 700” with the City Clerk’s Office within the first 30 days of beginning employment.

THIS IS A HYBRID POSITION, REQUIRING PART OF THE WORK WEEK TO BE ONSITE IN THE DOWNTOWN SAN JOSE OFFICE. The hybrid work schedule may change due to the department’s business needs in the future.

Other Qualifications

The following experience is desirable but not required:

• Experience with community choice aggregation (CCA), electric service provider, or utility billing operations
• Experience implementing or transitioning billing, CRM, or data systems
• Experience using SQL, Python, or similar tools to automate reporting
• Prior experience supervising or mentoring staff

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.

Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.

Collaboration - Develops networks and builds alliances; engages in cross-functional activities.

Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance.

Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational support and direction.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.
Selection Process
The selection process will consist of an evaluation of the applicant’s training and experience based on the application, resume and responses to the job-specific questions. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

To be considered for this vacancy, candidates must answer all job-specific questions and complete all sections of the on-line application (including education and work experience); otherwise, applications will be deemed incomplete and withheld from further consideration.

E-mail will be the default method of correspondence with applicants. To ensure that you receive timely notifications regarding your application status for this recruitment, please enter a valid e-mail address when submitting your application.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

The application deadline is 11:59 PM on Wednesday, November 18, 2026.

If you have questions about the duties of this position, or the selection or hiring processes, please contact Vanessa Rojas at [email protected].
We appreciate your interest in joining our team. The City of San Jose will be closed for its annual holiday furlough from December 24, 2026, through January 1, 2027. Updates regarding this recruitment are expected to resume in January 2027.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email [email protected] and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 11/18/2026 11:59 PM Pacific

Salary:

$151,416.72 - $185,465.28 Annually