Assistant Program Analyst (Project Analyst)

Job Description:

Assistant Program Analyst (Project Analyst)

Description

THE IDEAL CANDIDATE WILL HAVE:

• Ability to understand and learn the practices of program administration of capital projects located on the state highway system, arterials or rail crossings.
• Ability to establish, maintain and foster strong, positive and effective working relationships and partnerships with a wide variety of local agencies, stakeholders and consultants.
• Organizational skills and a strong work ethic with a detail-oriented approach to work; ability to prioritize a variety of projects and multiple tasks in an effective and timely manner and meet critical deadlines.
• Ability to learn project controls, cost and schedule control, and project reporting.
• Ability to understand and coordinate programmatic administrative, budgeting and fiscal reporting activities.
• Knowledge in the administration of local agency responsibilities for capital projects.
• Knowledge with analyzing data and independent problem solving.
• Effectively communicate in person, over the telephone, and in writing, including demonstrated technical writing skills.

EXAMPLE OF ESSENTIAL RESPONSIBILITIES

• Assist project managers with administrative efforts related to the contract management of capital projects.

• Monitor and report progress on contracts administered by the Capital Projects team.

• Develop strong partnerships with project partners and architectural and engineering (A&E) and construction firms to foster a collaborative work environment to help ensure program success, including confirming invoices are consistent with contract terms and conditions.

• Attend project meetings and assist with preparing agendas and minutes.

• Review and track deliverables and action items while monitoring project schedules.

• Coordinate development of various project agreements.

• Support various public relation activities, such as public outreach pop-up events, open houses or community engagements.

• Review and file required documents for complete project record retention.

• Coordinate resources for interdepartmental activities such as budgets, cash flow projections, project controls, and completion of finance or contract documents.

• Coordinate resources for other miscellaneous project-related activities such as environmental document publications, public hearing notices, and website and project fact sheet updates.

• Coordinate and support the compilation of grant application materials, such as letters of support, Caltrans in-take forms, graphics, narrative content and application forms.

• Monitor and report on use of external funding sources, and ensure compliance with the Department of Industrial Relations rules and regulations.

• Monitor changes in policies, laws, regulations and technology as it pertains to capital project delivery.

Salary:

$98,144