As-Needed Student Intern I/II/III

Job Description:

As-Needed Student Intern I/II/III

Description

Description

The Department:
Public Works
The Department of Public Works is responsible for the design, construction and maintenance of public streets, sidewalks, curbs, storm drains, street trees, medians and traffic signs/markings. The department provides engineering review for private developments to ensure these are constructed according to city specifications, and code enforcement for storm water pollution, garbage and recycling.

The Field Services Division is part of the Department of Public Works Engineering Group. The major services provided by the Field Services Division are:
- Management of capital improvement projects during the construction phase of the project. Capital improvement projects include streets, sidewalks, curbs, underground utilities, traffic signals, pump stations, landscaping, parking lots and City-owned buildings.
- Inspection of work performed by contractors under the City's Encroachment Permit Program. This work includes improvements in the City right-of-way such as utilities, curb & gutter, streets, traffic signals, landscaping, etc.
- Land surveying for planning and design of public works improvements
- Materials testing of construction materials
- Responding to questions and complaints about construction activities in the public right-of-way
- Management of soil contamination clean-up on City-owned property

Silicon Valley Power
Since 1896, Silicon Valley Power (SVP) has provided electricity for residents and businesses in Santa Clara. The Electric Department has a budgeted staff of 198 employees who provide such diverse services as operating, maintaining and dispatching electric service, engineering, system planning, administrative and financial management, marketing, customer services, power trading, outdoor Wi-Fi services and dark fiber leasing services, all of which work together to make SVP successful for the City and its residents.

Water and Sewer Utilities
The Water and Sewer Utilities Department is a utility enterprise that provides planning, design, construction, maintenance, and operation of the City's water distribution system, sewer collection system, and recycled water system. For more information about Water and Sewer Utilities please visit the department website .

Finance
The Finance Department administers the financial affairs of the City of Santa Clara, including City-owned public utilities. The department is comprised of five divisions, Administrative Services, Budget and Treasury, Accounting, Municipal Services, and Purchasing. Together these divisions carry out the mission of the Finance Department to ensure that the financial/fiscal activities of the City are performed, recorded, and presented in compliance with professional and ethical standards.

The Positions:

Public Works
Field Services Division - Student Intern II
The intern position will directly support construction engineering activities in the Field Services Division. The intern will work closely with a Principal Engineer, Senior Engineer or Public Works Inspector to complete tasks and projects.

Duties will include, but are not limited to:
- Office activities (material submittal processing, meeting minutes, schedule and/or estimate review/preparation, research, reports, etc.) in support of project management of capital improvement projects during the construction phase
- Field activities (daily reporting, quantity measurement and accounting, data collection, etc.) in support of construction monitoring and inspection
- Perform data entry, file organization, communications, document management, etc. in support of division work processes
- Use technology tools in support of division activities

Below is the intern job description for the Traffic Division.

Traffic Division

An intern in traffic engineering will help the traffic division with a variety of tasks, such as:

- Processing Transportation/Minor Encroachment Permits;

- Reviewing simple traffic control plans;

- Updating the traffic volume map with current traffic data;
- Carrying out fieldwork for resident concerns, including measurements, photo logging, and documenting existing field conditions;
- Drafting work orders for stripping and street maintenance signs;

- Entering data for traffic and engineering studies;
- Performing GIS work, including updating bike maps and geocoding planning projects/parking curbs; and

- Assisting in producing community meeting mailers and supporting public outreach activities.

The candidate should be familiar with Microsoft Office software suite and able to use common hand tools.

Silicon Valley Power
Resources and Compliance Student Intern II/III
Learn about renewable energy purchasing, energy trading, resource planning, and legislative/regulatory policy.

Finance and Administration Student Intern II/III
Dive into data analytics, financial transactions, and budgetary research.

Legal Student Intern III
Assist with legal research and contract review on public law and electric utility issues

Water and Sewer Utilities
Compliance Division Student Intern II/III
This intern position will directly support environmental activities in the Water & Sewer Utilities Department. The intern will work closely with Compliance staff and/or Managers assists in the review of plans and files for regulatory compliance and recycled water, assists with implementing requirements related to stormwater, sanitary sewer and operating permits, conduct drinking water quality field samples and measurements, assists with developing environmental programs, assists with occupational/environmental safety program development and/or implementation, and provides administrative support for compliance programs including but not limited to filing and data entry. The intern may also complete various projects for both water and sewer utilities.

Engineering Division Student Intern II/III
This intern position will directly support engineering activities in the Water & Sewer Utilities Department.

Duties include but are not limited to:
• Assist in the review of plans and specifications for compliance with City rules and regulations and City engineering standards;
• Conduct field measurements, data collection and engineering studies;
• Assist with utility design and update record drawings;
• Develop cost estimates, collect and calculate water system data; and
• Provide administrative support for engineering projects including filing and data entry.

Finance

Accounting - Student Intern II/III The Finance Intern will have an opportunity to gain hands-on accounting and finance experience and learn about the various aspects of the accounting and finance functions in the City’s Finance Department. The Finance Intern will work directly under the supervision of a Senior Management Analyst and/or Principal Accountant but will assist other members of the finance team and will provide outstanding service to the internal clients. Some of the key responsibilities include reconciling daily credit card activities, validating data entries, analyzing and researching financial information pertaining to assets, liabilities, and financial management system, and assisting team members on ad hoc projects.

Municipal Services Division-Student Intern II/III
The Municipal Services Intern will have the opportunity to gain experience working with Utility Billing and Business Tax Systems and Procedures. The Municipal Services Intern will work directly under the supervision of a Senior Customer Service Representative and/or Customer Service Supervisor.

Key responsibilities may include:

• Assist with utility monthly billing audit preparation
• Update and maintain billing data and enter service orders into the utility billing system
• Assist with intake of Business Tax Affidavits and renewal licenses
• Assist in processing various revenue streams for account receivables
• May assist customers through various communication channels including email and phone inquiries
• Prepares a variety of correspondence and reports related to business tax, billing issues, and adjustments
• Provide administrative support for both Utility and Business Tax programs using the city’s electronic document filing system.
• The intern may also assist with various special projects for both Utility and Business Tax programs

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

As an as-needed employee, this is an "at-will" position and there is no guarantee of hours. Hours are limited to 999 in a fiscal year or 960 hours in a fiscal year for retired CalPERS annuitants.
THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESDIES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW.

The hourly rate for the position is:

- Student Intern I: $18.20 - $22.00
- Student Intern II: $21.69 - $26.25
- Student Intern III: $23.97 - $29.00

Typical Duties

To view the complete list of duties, view the class specifications:

- Student Intern I

- Student Intern II

- Student Intern III

Minimum Qualifications

Education and Experience:

- Student Intern I: Current enrollment in a high school or an alternative vocational high-school working toward high school equivalency with the minimum completion of the 10th grade.

- Student Intern II: Current enrollment in an accredited college or university in an undergraduate program.

- Student Intern III: Current enrollment in an accredited college or university for completion of a Master’s degree.

Acceptable Substitution: None.

Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.

Knowledge, Skills, and Abilities

Knowledge of:

• Knowledge and ability to use computers and its related applications.

Ability to:

• Ability to establish and maintain effective working relations with others.
• Ability to carry out oral and written instructions.
• Ability to communicate effectively, both orally and in writing.

Salary Range:
Student Intern I - $17.20 -$18.72
Student Intern II - $20.15 - $24.50
Student Intern III - $23.17 - $28.18

Additional Information:
You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applications must be filled out completely (i.e. do not write “see resume or personnel file.”) To receive consideration for the screening process, candidates must submit a 1) Cover Letter expressing your interest to work as an intern and why you are specifically interested in the internship opportunity with SVP, 2) Resume, 3) Upload your verification of course/program enrollment or proof of Summer/Fall enrollment.

Incomplete applications will not be accepted. Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov . This position is continuous or open until filled: Applications will be reviewed on a bi-weekly basis for consideration to the position. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov .

Salary:

$17.20 - $28.18 Hourly