Associate Program Analyst (Project Analyst)

Job Description:

Associate Program Analyst (Project Analyst)

Description

THE IDEAL CANDIDATE WILL:

• Understand and have experience with the practices of program administration of capital projects located on the state highway system, arterials or rail crossings.
• Be adept at collaborating and building strong partnerships with a wide variety of local agencies, stakeholders and consultants.
• Be organized and possess excellent knowledge of research and reporting methods, techniques, and procedures, and be able to support efforts to report on the Capital Projects program.
• Be passionate about contributing to the development of successful deliveries of regionally significant capital projects.
• Understand the development and the work breakdown structure of pre-construction phases to support project managers in maintaining or identifying any delays in schedule and cost overruns.
• Have experience in the administration of local agency responsibilities for capital projects.
• Have experience with analyzing data and independent problem solving.
• Provide a high level of customer service by effectively communicating and dealing with the public, vendors, contractors, other local agencies and Alameda CTC staff. 

EXAMPLE OF ESSENTIAL RESPONSIBILITIES

• Support project managers with administrative efforts related to the contract management of capital projects.
• Analyze and report on project schedules and expenditures and overall capital program expenditures as directed by the Director of Project Delivery or designee.
• Monitor and report progress on contracts administered by the Capital Projects team.
• Prepare staff reports and presentations and present at committee meetings as assigned.
• Develop strong partnerships with project partners and architectural and engineering (A&E) and construction firms to foster a collaborative work environment to help ensure program success, such as confirming invoices are consistent with contract terms and conditions.
• Participate in project meetings and assist with preparing agendas and minutes.
• Review and track deliverables and action items while monitoring project schedules.
• Assist with the preparation, review and packaging of various project agreements.
• Participate in various public relation activities, such as public outreach pop-up events, open houses or community engagements.
• Review and file required documents for complete project record retention.
• Coordinate resources for interdepartmental activities such as budgets, cash flow projections, project controls, and completion of finance or contract documents.
• Coordinate resources for other miscellaneous project-related activities such as environmental document publications, public hearing notices, and website and project fact sheet updates.
• Monitor and report on use of external funding sources, and ensure compliance with the Department of Industrial Relations rules and regulations.
• Monitor changes in policies, laws, regulations and technology as it pertains to capital project delivery.
• Coordinate and support the compilation of grant application materials, such as letters of support, Caltrans in-take forms, graphics, narrative content and application forms.
• Help identify areas of improvement and propose procedural changes.

Salary:

$108,333