Facilities Office Assistant (Administrative Support Assistant II)

Job Description:

Facilities Office Assistant (Administrative Support Assistant II)

Description

Working Title: Facilities Support Office Assistant

Department Name: Facilities Services

Division: Administration and Finance

Classification Title: (Administrative Support Assistant II)

Classification Salary Range: $3,505 - $5,159 per month

The anticipated hiring range for this position is $3,505 - $3,610 per month.

The final salary is dependent upon qualifications and experience.

About the Department/Position:

Under the general direction of the AVP, Facilities Management and Operations, the Facilities Services Office Assistant will provide general office and administrative support including customer service, receptionist duties, backup work control coverage duties, and backup for department payroll, human resources document processing, and timekeeping duties. The Facilities Services Office Assistant works directly with the Facilities Services Coordinator to ensure the office can respond to any demand received by Facilities Services promptly and to ensure that the maintenance of the University can operate in an efficient and orderly fashion.

Overview of Duties and Responsibilities:

• Provide excellent customer service, answer telephones, create and maintain emails, word documents, and spreadsheets, make photocopies, scans, and files, make travel arrangements and process travel requisitions, greet, and screen visitors, open, sort, and distribute mail.
• Serve as the primary backup to the Facilities Services Coordinator, and provide support with payroll, purchase orders, invoices, spreadsheets, and data entry.

Minimum Qualifications:

• High school program or its equivalent and two years experience in an office environment.

Knowledge, Skills, and Abilities:

• Adequate experience to be fully functional in all technical aspects of office clerical work
• Thorough knowledge of office methods, procedures, and practices.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
• Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
• Able to operate a personal computer with knowledge of basic Windows programs - Excel and Word; experience with using e-mail programs and the Internet;
• Ability to independently handle multiple work unit priorities and projects;

Preferred Qualifications:

• Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in a job-related field.
• Job-related experience demonstrating a commitment to equity, diversity, and inclusion is a plus.
• Experience in a collective bargaining environment in a university setting is desired.
• Three years of related office work experience.
• Payroll, accounts receivable, and automated work order system experience.

To view the full position description, click “Position Description” above.

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here .

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement .

Advertised: Jul 03 2024 Pacific Daylight Time
Applications close: Jul 17 2024 Pacific Daylight Time

Closing Date/Time: