Assistant to the Vice President of IT (Confidential Administrative Support II)

Job Description:

Assistant to the Vice President of IT (Confidential Administrative Support II)

Description

Working Title: Assistant to the Vice President of IT

Department Name: Office of the VPIT

Division: Information Technology

Classification Title: Confidential Administrative Support II

Position Salary Range: $5,463 - $8,355 per month

The anticipated hiring range for this position is $5,500 - $5,800 per month.

Salary is commensurate with experience.

Review of applications will begin August 5, 2024, and the position will remain open until filled.

About the Department/Position:

Under the general supervision of the Vice President for Information Technology/Chief Information Officer (VPIT/CIO) with a dotted line to the Executive Director, I.T. Operations & Finance, the Assistant to the Vice President will provide a broad spectrum of day-to-day administrative secretarial support which includes complex and confidential tasks directly to the Office of the Vice President for Information Technology. Administrative areas of responsibility include but are not limited to calendaring, coordinating and scheduling meetings on behalf of management, creating meeting agendas and meeting minutes, taking notes and compiling information for the CIO in all grievance matters, and areas of staff dispute, and drafting responses to grievances for the VPIT/CIO review and approval, The work involves handling problems of a highly confidential and sensitive nature.

Overview of Duties and Responsibilities:

• Provide complex and confidential administrative support directly for the VPIT Office and represent the VP office internally and externally as assigned.
• Welcome visitors and identify the purpose of their visit before directing them to the appropriate person and department.
• Manage the VP’s calendar, including making appointments and prioritizing the most sensitive matters. Serve as a point of contact for internal and external communications, responding to inquiries.
• Responsible for taking notes and compiling information related to staff disputes and grievances.
• Reconcile P-Card statements, routing for approvals and submitting to Procurement without delay.
• Responsible for tracking and maintaining operating budget and financial plans, making recommendations to management for business process improvements, and delivering standard reports to the AVP on budget.
• Works closely with management to support recruitment activities.
• Responsible for Organizing, leading, and tracking daily work schedules, tasks, and timely submission and processing of timesheets for student workers and internship programs.

Minimum Qualifications:

• A bachelor’s degree and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Knowledge, Skills, and Abilities:

• Working knowledge of California State University procedures related to travel, purchasing, budget tracking management and personnel.
• General knowledge of project management and budget is essential.
• Working knowledge of principles, practices, and techniques of human resources in a public agency setting.
• Thorough knowledge of English grammar, punctuation, and spelling is required along with the ability to effectively write and present professional reports, minutes, and other documents to senior-level administration.
• Ability to plan, organize, coordinate, and improve on operational business processes.
• Proven ability to establish and maintain cooperative working relationships and work effectively both independently or as part of a team is required.
• Ability to work in a fast-paced environment with frequent interruptions and provide exceptional customer service.
• Ability to conduct research and prepare reports.
• Ability to address department needs; take initiative to collaboratively improve operations.

Preferred Qualifications:

• Experience: At least three (3) years of work experience providing progressively responsible administrative support in an environment of similar complexity. Previous experience working in an I.T. environment.
  
• Education: A four-year degree from an accredited college or university is preferred.
  

To view the full position description, click “Position Description” above.

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here .
• The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement .

Advertised: Jul 18 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: