Senior Manager of Fleet Management

Job Description:

Senior Manager of Fleet Management

Description

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary

Non-Rep Payband N10

Annual Rate: $162,131.00 (Minimum) - $245,629.00 (Maximum)

*starting negotiable annual salary will be $162,131.00 - $188,477.64 to commensurate with education and experience

Reports To:

Assistant Chief Maintenance Officer of Maintenance and Engineering

Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations).

Current Assignment:

Under the direction of the Assistant Chief Maintenance Officer of Maintenance & Engineering, the Senior Manager of Fleet Management will be primarily responsible for managing and directing operations of the non-revenue vehicle fleet and fixed on rail equipment. The primary shop is located in Oakland which is responsible for conducting fleet vehicle preventative maintenance, troubleshooting, repairs, modifications and required regulatory inspections.

BART’s NRVE shop maintains a rubber tire fleet of 733 vehicles and 350+ pieces of equipment to include heavy construction fixed rail equipment and related assets. Additionally, the position is responsible for ensuring NRVE Shop becomes ISO 9001:2015 complaint with aspiration of being fully certified in the future.

Additionally, the Senior Manager of Fleet Management will be responsible for:

• Working closely with vehicle maintenance engineering and Production Support staff to coordinate and complete activities to maximize vehicle reliability and availability to provide the necessary number of vehicles needed to support the mobility and equipment needs of over 30 departments across the District.
• Managing the 1,100+ assets and leading a department of 40 personnel, overseeing and continued development of multiple programs and improve based on industry best practices.
• Administering the District’s vehicle management policy in accordance with the District Employee Pull Notice program requiring daily interfacing with the district third party administrator to ensure only members with valid CA driver license operate district vehicles and ensuring the District’s Commercial Driver policy and program that all 250+ operators must be monitored and compliant with CA state law.
• Overseeing the District’s Bulk fuel program and contract ensuring accurate invoicing, weight & measures deliveries, and fuel taxing including monitoring and enforcing fuel dispensing to only appropriate district approved vehicles.
• Managing purchase orders (PO) production for materials or services that aid in supporting the NRVE operation in a timely manner, often with a sense of urgency to prevent extended out of service time.
• Partnering with Asset Management and Sustainability, implement a 15-year strategic electric vehicle (EV) fleet replacement program to comply with CARB, include a robust district EV charging infrastructure focused on efficiency and accessibility.
• Coordinating assigned activities with other divisions, departments, and outside agencies, etc.

Other Requirements:

• Must respond to non-revenue vehicle and shop issues 24 hours per day, 7 days per week (on-call).
• Ensure coordination of emergency response team during unforeseen circumstances.
• May be required to work shifts of varying hours, days, and duty assignments on a short notice as required by management.

Examples of Duties

Directs and manages the daily administration and operations of the fleet management division, including planning, organizing, staffing, and implementing the Districtwide Vehicle Use Policy, which ensures that all District-owned vehicles and private or rental vehicles authorized for use on District business are operated in accordance with all state and local laws.

Oversees the administration of the District’s EPN program; oversees the coordination of information between the District and DMV; oversees the administration of third-party systems designed for monitoring driver’s license information and generating motor vehicle reports.

Prepares written reports and correspondence relating to the fleet management division for senior management, customer departments, business contracts, the general manager, and the board of directors.

Develops and prepares bid specifications for vehicles and equipment for all District departments.

Assesses funding availability, vehicle and equipment condition, and the vehicle and equipment needs of various users to formulate recommendations for replacements.

Administers the acquisition of vehicles and equipment, including alternative fueled ones, disposal of obsolete and surplus vehicles and equipment.

Conducts utilization and evaluation studies of the condition of the fleet on an ongoing basis.

Manages and monitors the acquisition and disposal of all District Non-Revenue Fleet vehicles and equipment.

Assists in the management, development, and implementation of goals, objectives, policies, and priorities for assigned programs; recommends and administers policies and procedures.

Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within departmental policy, appropriate service and staffing levels.

Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.

Monitors developments and legislation related to assigned area of responsibility; evaluates impact upon district operations; recommends and implements equipment, practice, and procedural improvements.

Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.

Participates in the development and administration of the division's annual budget; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments.

Serves as the liaison for the Fleet Management Division with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues.

Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to track and structures maintenance programs, policies and procedures as appropriate.

Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of way and facilities repair and maintenance.



Minimum Qualifications

Education :

Bachelor’s degree in facilities management, public administration, business administration, or a related field from an accredited college or university.

Experience :

Five (5) years of (full-time) professional verifiable experience in fleet management or related experience which must include at least two (2) years of management level responsibilities.

Substitution :

Additional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge and Skills

Knowledge of :

• Operational characteristics, services, and activities of comprehensive automotive and equipment maintenance program
• The principles of fleet management and vehicle maintenance for a wide variety of vehicles and equipment
• Techniques used for researching, analyzing and determining equipment needs and utilization
• Administrations, budgeting, and personnel management
• Bid specifications for acquisition of vehicles and equipment
• Applicable laws, regulations, codes, policies, and procedures related to fleet administration and operation
• Funding constraints and regulations as they apply to BART or similar agencies
• Principles and practices of procurement, purchasing, ordering and requisitioning
• Principles and practices of budget preparation and administration
• Principles of supervision, training, and performance evaluation
• Related Federal, State and local laws, codes and regulations
• Principles and practices of industrial safety policies and procedures.

Skill in :

• Planning, organizing, administering, and evaluating staff performance and the work product for the fleet management division
• Planning, organizing, and implementing cost effective programs for fleet operations
• Analyzing, planning, and making recommendations regarding District fleet operational and vehicle replacement budgets
• Responding rapidly to handle non-standard service requirements
• Understanding, interpreting, and administering applicable federal, state and local laws, regulations, and policies including those related to health and safety
• Preparing, maintaining and using computer software programs to maintain records, reports and correspondence
• Communicating effectively with subordinate staff, co-workers, senior management, customer department representatives, vendors, and members of the board of directors
• Using problem solving techniques to avoid or resolve fleet maintenance issues
• Implementing techniques used for researching, analyzing and determining equipment needs and utilization
• Selecting, supervising, training and evaluating staff
• Participating in the development and administration of division goals, objectives and procedures
• Interpreting and applying Federal, State and local policies, laws and regulations
• Establishing and maintaining effective working relationships with those contacted in the course of work

Equal Employment Opportunity GroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .

The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification.

Highlights

• Medical Coverage (or $350/month if opted out)
• Dental Coverage
• Vision Insurance (Basic and Enhanced Plans Available)
• Retirement Plan through the CA Public Employees’ Retirement System (CalPERS)
  • 2% @ 55 (Classic Members)
  • 2% @ 62 (PEPRA Members)
  • 3% at 50 (Safety Members - Classic)
  • 2.7% @ 57 (Safety Members - PEPRA)
  • Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details)

Money Purchase Pension Plan (in-lieu of participating in Social Security tax)

• 6.65% employer contribution up to annual maximum of $1,868.65

Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 5 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members.

Closing Date/Time: Continuous

Salary:

$162,131.00 - $245,629.00 Annually