Fleet Maintenance Manager

Job Description:

Fleet Maintenance Manager

Description

Description

The City of Fremont's Maintenance Operations Department is recruiting for

Fleet Maintenance Manager

VIEW OUR RECRUITMENT BROCHURE

The Department
Maintenance Services is a team dedicated to maintaining City streets, parks, buildings, and the City’s fleet of vehicles. The crews fix streets, potholes, and sidewalks, maintain parks, cleans up illegal dumping on public property, and clears downed trees on streets and sidewalks.

First Review of Applications
The first review of applications is August 21, 2024, at 12:00 p.m. (PT). This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

Selection Process
The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, pre-employment medical exam and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Reasonable Accommodation
Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov.

Contact Us
For additional information, please contact Human Resources Department at: humanresources@fremont.gov

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

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Fleet Maintenance Manager Class Specification

Definition
Under general direction, plans, organizes, directs and supervises fleet management operations for all City departments and programs; performs a variety of technical and administrative tasks relative to an assigned area of responsibility; and performs related duties as assigned.

Class Characteristics

This single-position class manages and supervises technical staff and day-to-day activities of the Fleet Maintenance Section. Assesses work to be performed, determines labor and materials required, prioritizes and schedules assignments and makes appropriate arrangements with outside contractors. Incumbent is responsible to the Deputy Director of Maintenance Operations for planning and prioritizing work, determining staff and materials required for project completion, recommending work to be performed by outside contractors, inspection of work in progress and upon completion, implementing, coordinating and scheduling preventive maintenance activities, and the vehicle replacement program. This class is distinguished from the Deputy Director of Maintenance Operations in that the latter has responsibility for overall coordination, administration, and management of all Maintenance Division activities. The Fleet Maintenance Manager receives direction from the Deputy Director and is responsible for planning, organizing, and directing the work to achieve the desired results. This class directly supervises lead mechanics, and indirectly supervises various skilled, semi-skilled and service employees.

Essential Functions

• Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for the maintenance of the City's fleet; implements policies and procedures.
• Plans, prioritizes, assigns, supervises and reviews the work of staff involved in the maintenance and repair of a variety of vehicles and equipment.
• Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares various reports on operations and activities.
• Researches, analyzes, and makes recommendations related to the City’s vehicle maintenance program; ensures compliance with relevant laws.
• Prepares and presents reports to city staff and city council.
• Prepares and administers the program budget; prepares cost estimates for budget recommendations; monitors and controls expenditures.
• Participates in the selection of staff; provides or coordinate staff training; works with employees to correct deficiencies; implements discipline procedures.
• Reviews, develops, establishes, implements and monitors system procedures and practices.
• Develops, administers and updates the fleet replacement program including acquisition and equipment specification, in coordination with other City departments.
• Develops efficient methods of equipment utilization and allocation; reallocates equipment between units to ensure maximum utilization, productivity, and cost effectiveness.
• Prepares a variety of administrative and technical reports and correspondence.
• Provides input for section operating and capital improvement plan budget development.
• Assists in the development of developing rental rates, tracking actual versus budget costs, in-house versus sublet costs, and establishing life cycle maintenance criteria for vehicle replacement procedures.
• Audits input and operation of the maintenance management computer system for fleet maintenance.
• Monitors vehicle accidents and coordinates repair activities with the City’s Risk Management Division and insurance adjusters.
• Supervises inventory of vehicles and shop equipment.
• Assists in maintaining a vehicle replacement schedule and the procurement of new vehicles and equipment based on specifications and requirements of departments.
• Ensures the work environment is compliance with government safety and environmental standards.
• Maintains legal records related to fleet maintenance activities and ensures fleet operations are in compliance with applicable laws and regulations.
• Oversees and coordinates inspections of vehicles and equipment for safety hazards and maintenance needs and considers findings in the development of work and budgetary needs.
• May assist in troubleshooting equipment problems and road testing of vehicles after repair.
• Implements, coordinates and schedules a comprehensive preventive maintenance program.
• Arranges for off-site specialized equipment installation.
• Monitors improvements in technology and changes in regulatory agency requirements.
• Supervises form processing for the registration of City vehicles.
• Participates in the safety committee.
• Coordinates random drug/alcohol testing program.
• Assists Deputy Director of Maintenance Operations in developing specifications for new vehicles and equipment, and in maintenance of the City’s fueling system and fuel requisitions.
• Coordinates activities of the Fleet Maintenance section with those of other City units and outside agencies.

Marginal Functions

• O ther duties as assigned.

Minimum Qualifications

Knowledge, Skills and Abilities

Knowledge of: City equipment and service priorities, principles and practices of developing and implementing a comprehensive preventive maintenance program; shop and business mathematics; safety equipment and precautions; computer applications related to fleet maintenance and repair activities; principles and practices of supervision, including work planning and scheduling, selection practices, training, and work review and evaluation; techniques of determining customer satisfaction and employee productivity; inventory control methods; and basic public agency budgeting and purchasing practices.

Skill in: Analysis of automotive maintenance problems; planning, scheduling, supervising, reviewing and evaluating the work of mechanics, service workers and others; training staff in work procedures; scheduling and implementing an effective preventive maintenance program; maintaining accurate records of materials, supplies and work performed; and reading and interpreting plans, specifications and manuals for a variety of fleet equipment; working effectively in a team environment.

Ability to: Develop effective customer service policies and procedures; use computer applications related to the work; prepare periodic and special reports and correspondence related to the work of the section; perform occasional repair and vehicle testing work; establish and maintain effective working relationships with those contacted in the course of the work.

Incumbents must possess the physical and mental capacities to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary to satisfactorily perform the job would be qualifying. A typical way to obtain the required knowledge and skills would be possession of an Associate’s degree from an accredited college or equivalent such as technical school education with course work in equipment maintenance, supervision, management, or a related field and four years of responsible fleet management experience, including at least two years of supervisory or management level experience. Acceptable substitution: Additional experience (up to two years) can be substituted on a year for year basis for the Associate’s degree requirement.

Licenses/Certificates/Special Requirements
Must possess and maintain a valid California class C driver's license and have a satisfactory driving record at the time of appointment. Possession of class A or B driver's license may be required in the performance of job duties.

Physical and Environmental Demands

Rare = 66%

Sitting: Constant
Walking: Occasional
Standing: Rare
Bending (neck): Frequent
Bending (waist): Rare
Squatting: Rare
Climbing: Rare
Kneeling: Rare
Crawling: Rare
Jumping: Rare
Balancing: Rare
Twisting (neck): Occasional
Twisting (waist): Rare
Grasp - light (dominant hand): Occasional
Grasp - light (non-dominant): Rare
Grasp - firm (dominant hand): Rare
Grasp - firm (non-dominant): Rare
Fine manipulation (dominant): Frequent
Fine manipulation (non-dominant): Frequent
Reach - at/below shoulder: Rare
Reach - above shoulder level: Rare

Push/pull:
Up to 10 lbs. Occasional
11 to 25 lbs. Rare
26 to 50 lbs. Rare - Not a regular occurrence but possible in emergency situation, staff shortage, etc.
51 to 75 lbs. Rare - Not a regular occurrence but possible in emergency situation, staff shortage, etc.
76 to 100 lbs. Rare - Not a regular occurrence but possible in emergency situation, staff shortage, etc.
Over 100 lbs. Never

Lifting:
Up to 10 lbs. Rare
11 to 25 lbs. Rare - Not a regular occurrence but possible in emergency situation
26 to 50 lbs. Rare - Not a regular occurrence but possible in emergency situation
51 to 75 lbs. Rare
76 to 100 lbs. Rare
Over 100 lbs. Never

Carrying:
Up to 10 lbs. Rare
11 to 25 lbs. Rare - Not a regular occurrence
26 to 50 lbs. Rare - Not a regular occurrence
51 to 75 lbs. Rare
76 to 100 lbs. Rare
Over 100 lbs. Never

Coordination:
Eye-hand: Required
Eye-hand-foot: Required
Driving: Required

Vision:
Acuity, near: Required
Acuity, far: Required
Depth perception: Required
Accommodation: Required
Color vision: Required
Field of vision: Required

Talking:
Face-to-face contact: Required
Verbal contact w/others: Required
Public: Required

Hearing:
Normal conversation: Required
Telephone communication: Required
Earplugs required: Required

Work environment:
Works indoors, works outdoors, exposure to extreme hot or cold temperature, works at unprotected heights, being around moving machinery, exposure to dust, fumes, smoke, gases, odors, mists, or other irritating particles, exposure to toxic or caustic chemicals, exposure to excessive noise, exposure to radiation or electrical energy (from computer monitor), exposure to solvents, grease or oil, exposure to slippery or uneven walking surfaces, uses computer monitor, exposure to flames or burning items, works around others, works alone, works with others.

Class Code: 6022
FLSA: Exempt
EEOC Code: 1
Barg. Unit: FAME
Probation: 12 months
Rev. 07/24

The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary

Closing Date/Time: Continuous

Salary:

$127,408.32 - $172,011.84 Annually