Water Services Division Assistant

Job Description:

Water Services Division Assistant

Description

Job Summary
Performs a variety of administrative and clerical duties in direct support of the City of Bryan Water Services Department.
Essential Job Functions

• Responds to e-mail, telephone or in-person inquiries for the Water Services Department from citizens, City staff, and others; exercising discretion in determining the nature of such inquiries and where and how they may be most appropriately expedited.
• Composes, types, reviews, and/or edits a variety of correspondence, reports, forms, meeting minutes, notices, invitations, and other documents requiring judgment as to content, accuracy, and completeness.
• Reviews water meter reads for consistency and help identify errors
• Communicates with Bryan Texas Utilities ( BTU ) with regards to customer accounts and billing.
• Processes invoices and purchase requisitions and ensures proper documentation is provided.
• Assists in records management for the department by organizing and maintaining paper and electronic records and files; scans documents into City’s imaging system (LaserFiche). Ensures compliance with records retention guidelines.
• Coordinates appointments, travel, and training as needed.
• May be required to attend various meetings and assist with preparations.
• Compiles information for bid packages and specifications as needed.
• Updates Water and Wastewater Treatment Plant test results on website/intranet.
• Performs water adjustment claims for billing.
• Provides general administrative/clerical support including data entry, filing, copying, scanning, faxing, ordering office supplies, and processing incoming/outgoing mail.
• Performs related duties as required.
• Responds regularly and promptly to work.

Minimum Qualifications

• High School Diploma or GED plus some additional training and/or course work in business, public or office administration.
• At least two (2) years of experience performing administrative, clerical, accounting/finance or other similar office support responsibilities.

Equivalent combinations of education, experience, certification, and training may be considered.

Licenses, Certifications & Special Requirements
Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.

Salary:

$17.00-$20.00/hour (depending on qualifications)