Legal Secretary/Sr. Legal Typist

Job Description:

Legal Secretary/Sr. Legal Typist

Description

Job Description and Duties

Are you interested in working for the State's largest law firm protecting and serving the people and interests of California? If so, we hope you consider applying for this exciting opportunity. As members of a legal support secretarial team, the successful applicants will perform legal secretarial duties for multiple attorneys/professional staff in the Los Angeles Office of the Attorney General. Duties will include, but are not limited to:

• Typing, editing, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions)
• Using various department supported software such as Word, West-Check, Legal Solutions, Microsoft Outlook, Adobe Acrobat, ProLaw and other desktop technology tools and communication devices
• Ensuring all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines Verify case/legal citation and quoted text
• Maintain a calendar of document due dates and court appearances
• Set up and close legal cases, prepare subpoenas, schedule depositions, make travel arrangements Screen, answer and take messages from callers in a professional manner
• Assist with overflow work as requested

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/P7X675V

You will find additional information about the job in the Duty Statement .

Working Conditions

This position offers a hybrid schedule, i.e. combined remote and in-office work schedules. If you are interested in maintaining a work/lifebalance, savings on transportation expenses and want work flexibility, this position may be for you!

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• LEGAL SECRETARY
• SENIOR LEGAL TYPIST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-446960

Position #(s):

420-035-1282-093

420-035-1282-092

420-035-1282-008

420-035-1282-157

Working Title:

Legal Secretary/Sr. Legal Typist

Classification:

LEGAL SECRETARY
$4,244.00 - $5,314.00 A

$4,457.00 - $5,581.00 B

Shall Consider:

SENIOR LEGAL TYPIST

$3,582.00 - $4,488.00 A

$4,007.00 - $5,009.00 B

# of Positions:

4

Work Location:

Los Angeles County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

• Legal Secretaries in San Francisco, Los Angeles, San Diego, Oakland, Sacramento, and Fresno qualify for “Hire Above Minimum “(HAM). The starting salary of Range A will be $4,913 and Range B $5,162. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay periods.
• Senior Legal Typists also qualify for a HAM in the above locations. The starting salary of Range A will be $4,189 and Range B $4,678. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay.

• These positions are located in the Division of Operations Legal Support Operations - Los Angeles.
• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
• Please visit the Attorney General's website for more information at www.oag.ca.gov .

Special Requirements

• A fingerprint check will be required.
• Clearly indicate the Job Control Code (JC-446960) the title of this position in the "Examination or Job Title(s) For Which You AreApplying" section located on the first page of your State Application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/30/2024
Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice

Attn: Lety Perez

Division of Operations

1300 I Street, Suite 820

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice

Lety Perez

Division of Operations

1300 I Street, Suite 820

Sacramento , CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter is required and must be included.
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Candidates interested in a career which provides for upward mobility with extensive training, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, and public rights. The most successful candidates will have good computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues; and excellent organizational skills. Ability to demonstrate good attendance and punctuality. Ability to type at a speed of 45 words per minute.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Lety Perez
(916) 210-7012
OPSJC@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

EXAMINATIONS LINK:

Legal Secretary

https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1834

Sr. Legal Typist
https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1831

ADDITIONAL APPLICATION FILING INFORMATION:

Please note , if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Closing Date/Time: 9/30/2024

Salary:

$4,244.00 - $5,581.00 per Month