Part-Time Clerk

Job Description:

Part-Time Clerk

Description

Part-Time Clerk

Missouri Commission on Human Rights

Hourly Rate of Pay: $19.50

Why you will love this position:

You will assist the Executive Director in an agency with complex administrative responsibilities, and act as the Secretary to the Commission on Human Rights (MCHR) during quarterly commission meetings, you will work in a team environment that maintains positive working relationships and conducts duties with professionalism, courtesy, and respect. You will actively support the Missouri Commission on Human Rights mission to prevent and eliminate discrimination through education, outreach, and the enforcement of the Missouri Human Rights Act.

As a temporary clerk who will assist the Executive Director, this is a key position accomplished by a person who is professional, energetic, upbeat, courteous, discreet, responsible, trustworthy, creative, a team player, and a problem-solver. They will become a repository of information for MCHR and its activities and have the good judgment to know how and when to manage this information to support the Executive Director and the Commission.

What you will do:

• Manage the day-to-day functions of a professional office to ensure efficient and effective operations by providing overall administrative and technical support to the Executive Director.
• Manage calendars, scheduling, e-mails, mail, telephones, physical and electronic files, and training program.
• Coordinate and implement the preparation of meeting room set-ups, distribution of Commission meeting materials, including preparing agendas, documents, and minutes for Commission meetings and other agency events.
• Manage and maintain the Executive Director's calendar schedule. Familiarity with a broad range of contacts, groups, boards, programs, and special events with the ability to juggle priorities with professionalism and discretion.
• Regularly answer and accurately screen calls and emails for Executive Director and convey timely messages.
• Prepare, draft, proofread, and edit emails, letters, documents, and PowerPoint presentations as required.
• Maintain and organize electronic and hard copy files, and time sheets for the Executive Director.
• Provide administrative support for Executive Director’s commitments to professional associations, boards, commissions, agencies, divisions, and departments.
• Work closely and proactively with the Executive Director to manage multiple timelines and due dates.
• Plan and execute logistics for Commission meetings, board meetings, staff meetings, and trainings.
• Preparation and distribution of meeting materials, agendas, meeting minutes, and ensure action item follow-up.
• Secure meeting space and implement set-up, move tables and chairs, ensure virtual equipment and sound systems are in place and functional in a timely manner. Decorate meeting space appropriately and timely for agency events.
• Make travel arrangements for the Executive Director and Commissioners as needed.
• Manage confidential personnel and financial information with discretion.
• Reconcile the Executive Director’s expense reimbursements monthly.
• Coordinate and schedule requested trainings the MCHR, Director and other staff can provide for a fee.
• Work on special projects and events as needed.
• Order office supplies and outreach materials as needed.

All you need for success:

Qualifications

• 1 year of clerical experience

Desired Attributes:

• Experience performing executive level administrative professional duties.
• Excellent written and oral communication skills.
• Effective problem solver, creative thinker, and detail oriented.
• Capable of prioritizing assignments and carrying out complex directions accurately and independently.
• Maintain effective, positive, respectful, professional working relationships with all team members and customers.
• Understanding of the Missouri Human Rights Act (Chapter 213 RSMo).
• High level proficiency with Outlook, Windows 10, Windows 365, Adobe Pro, Power Point, In-Focus Projector, Smartboard, WebEx, Teams, Google Meets, Poll Everywhere (or comparable system), and other office equipment.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Salary:

19.50 per Hour