Board/Commission Clerk - I

Job Description:

Board/Commission Clerk - I

Description

Introduction

Living in Placer County from Placer County Video Portal

Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov .

POSITION INFORMATION

The County Executive Office is hiring one Board/Commission Clerk - I to support the Board of Supervisors.

The eligible list established from this recruitment may be used to fill future vacancies within the County as they arise.

BENEFITS

Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department.

Click here to view Confidential benefits.

For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.

DEFINITION

To perform responsible and specialized secretarial and clerical duties in support of the Board of Supervisors, Assessment Appeals Board, Planning Commission, or other boards or commissions.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Board/Commission Clerk series. This class is distinguished from the journey level by the performance of the more routine tasks and duties assigned to positions within this series. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees work under immediate supervision while learning job tasks.

SUPERVISION RECEIVED AND EXERCISED

Receives immediate supervision from supervisor or management staff and may receive technical and functional supervision from a Senior Board/Commission Clerk.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

• Perform a variety of responsible clerical and secretarial duties for the Board of Supervisors,
  
• Assessment Appeals Board, Planning Commission, or other boards or commissions.
  
• Take and transcribe exact dictation, including the recording of group discussions, at Board/Commission meetings and public hearings and word process a variety of documents and reports where the knowledge of format and presentation is necessary.
  
• Prepare and word process a variety of documents, reports, memoranda, forms, and charts for presentation to the Board of Supervisors, Assessment Appeals Board, Planning Commission or other boards or commissions; make copies, gather requested materials, and organize/collate in proper format.
  
• Schedule and arrange for assigned board or commission meetings.
  
• Act as an information source to inquiries regarding assigned board or commission meeting standards and procedures; refer more complex and/or sensitive concerns to appropriate resource.
  
• Compose routine correspondence and memoranda; proofread for accuracy, correct form, content, spelling, and proper English usage.
  
• Collect and compile information from a variety of documents pertinent to the Board of Supervisors, Assessment Appeals Board, Planning Commission, or other boards or commissions; prepare routine summaries and reports as required.
  
• Maintain and monitor records and files; log in data/documents; track Board of Supervisors, Assessment Appeals Board, Planning Commission, or other board or commission items; follow up on due dates; and perform other monitoring functions to ensure timely completion.
  
• Build and maintain positive working relationships with coworkers, other County employees, and the public using principles of good customer service.
  
• Perform related duties as assigned.
  

MINIMUM QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of increasingly responsible secretarial or office support experience, including experience preparing official records and preparing minutes of meetings.

Training: Equivalent to the completion of the twelfth grade.

Required License or Certificate:

May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• English usage, spelling, grammar, and punctuation.
  
• Modern office methods, practices, procedures, and computer equipment.
  
• Business letter writing and report formatting.
  
• Principles and practices of taking meeting notes.
  
• Principles and practices of software usage, including word processing and spreadsheet.
  
• Principles and practices of customer service.
  

Ability to:

• On a continuous basis, sit at desk or in meetings for long periods of time. Intermittently twist and reach office equipment; walk, stand, bend, squat, kneel or twist to retrieve files; use telephone; perform simple grasping and fine manipulation; see with correctable acuity sufficient to read characters on computer screen; hear and speak with correctable acuity sufficient to communicate with those contacted in the course of work; write and use keyboard to communicate through written means; hear proceedings and actions taken in public meetings; lift light weight.
  
• Understand and carry out a variety of both oral and written instructions in an independent manner.
  
• Learn to understand and accurately explain assigned division's policies and procedures.
  
• Learn to perform assigned secretarial duties with speed and accuracy.
  
• Learn to apply pertinent local, State, and Federal rules, regulations and laws, including those defining functions and activities of relevant public offices, public meeting requirements, and access to information.
  
• Learn the proper preparation of a variety of legal documents, including agendas, summaries of action and meeting minutes.
  
• Communicate clearly and concisely in both oral and written forms.
  
• Take accurate dictation at a speed of not less than 110 words per minute depending upon assignment.
  
• Type accurately from clear copy at a speed of not less than 50 words per minute.
  
• Compile information and maintain records.
  
• Work with various cultural and ethnic groups in a tactful and effective manner.
  
• Establish and maintain effective working relationships with those contacted in the course of work.
  

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.

SUBSTITUTE LISTS

The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES

Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

Conclusion

For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov (530) 886-4664.

Closing Date/Time: 9/27/2024 5:00:00 PM

Salary:

$23.58 - $29.45/hour; $4,087.20 - $5,104.67/month; $49,046.40 - $61,256.00/year