Budget Manager

Job Description:

Budget Manager

Description

Description

BUDGET MANAGER

Full Time, Regular Employment Opportunity

Under administrative direction, plans, organizes, and directs the activities of a dynamic budget division within the Department of Finance. Coordinates and administers the preparation and execution of the City's capital and operating budgets and long-range financial plans; provides financial analysis and guidance to City departments; serves as a member of the department's management team; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS
The Budget Manager is a division-level manager responsible for developing, administering and overseeing the City's sophisticated Operating and Capital Budgets and Twenty-Year Financial Plans. This position participates in the development of the City's financial systems, conducts and presents complex financial inform ation and analysis to executive management and others to assist in policy decision making. This classification receives administrative direction from the Director of Finance or Assistant Director of Finance and exercises direct supervision over management, professional, technical and clerical staff in the Budget Division. The Budget Manager is distinguished from the Assistant Director of Finance in that the latter is responsible for the oversight and supervision of several divisions within the Department of Finance and performs general administrative functions for a director. This classification is further distinguished from the classification of Finance Manager in that the latter manages other finance divisions and functional responsibilities.

For the Budget Manager, the City of Sunnyvale:

• contributes 4% of the 7% employee contribution to CalPERS for classic members;
• contributes 2% of an employee's gross pay to a deferred compensation plan, and
• provides fully employer paid medical, dental, and vision benefits.

Essential Job Functions

(May include, but are not limited to, the following):

• Plans, organizes and coordinates preparation of the City's two-year operating budget, twenty-year Capital Improvement Program budget, twenty-year revenue forecasts, and twenty-year financial plan.
• Prepares budget and other financial information and materials for the City Council, City Manager, executive management and various budget review committees, which may include complex spreadsheets and Reports to Council.
• Develops, reviews, and improves methodologies for allocating budget resources including cost allocations and internal service fund rates.
• Monitors citywide expenditures budget and revenues and works with departments to resolve issues.
• Participates in intermediate and long-range financial planning strategies.
• Provides analysis involving citywide impact that is often sensitive in nature.
• Develops and uses complex budgetary analysis/models and presents financial information.
• Forecasts fee and revenue projections including development of complex methodologies.
• Provides technical expertise in financial data preparation, administration and analysis, and automated financial information systems.
• Advises the Assistant Director of Finance or Director of Finance on budgetary or financial matters.
• Recommends the appointment of personnel; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures as required; maintains high standards necessary for the efficient and professional operation of the division.
• Attends meetings and other organizational events on behalf of the Director or executive management.
• Makes recommendations and assists in the development of administrative policies.
• Collaborates with executive management and staff to provide technical budget consultation and advice.
• Conducts citywide trainings to department users for budget processes and financial systems.

WORKING CONDITIONS
Position requires sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine motor coordination when using a computer keyboard. Additionally, the position requires near and far vision when reading and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, push and pull files, paper and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Minimum Qualifications

Education and Experience :

The minimum qualifications for education and experience can be met in the following way:

A Bachelor's degree from an accredited college or university in economics, accounting, finance, business or public administration or a closely related field, AND

Five years of increasingly responsible management and/or administrative analytical work experience which includes a minimum of three years of budget experience.

Knowledge, Skills and Abilities :

Knowledge of:

• Administrative principles and practices including program development, administration, budgeting, supervision and training.
• Principles and practices of governmental accounting, budgeting, and financial analysis.
• General application of information technology systems to budget operations.
• Concepts and techniques of financial control systems and methodology.
• Sources of revenues and expenditures typical of local government.
• Laws, rules and regulations that apply to local government fiscal operations.

Ability to:

• Develop, implement and interpret goals, objectives, policies, procedures, work standards and internal controls.
• Analyze financial information and a variety of complex issues, evaluating alternatives, recommending and implementing effective solutions.
• Work with sensitive and confidential information and exercise discretion.
• Interpret and apply City and department policies, procedures, rules and regulations.
• Train, supervise, and evaluate assigned personnel.
• Communicate effectively, clearly, and concisely both orally and in writing.
• Establish and maintain effective working relationships with subordinates, peers, departmental representatives, elected officials, and the public.
• Interact with others effectively under pressure and determine the appropriate course of action.
• Comply with laws, regulations and professional practices governing the conduct of the City's financial affairs.
• Conduct formal and informal presentations to all levels of the organization.
• Research regulations, procedures and technical reference materials.
• Plan, organize, direct and evaluate programs in assigned areas of responsibility and performing related administrative duties.
• Work in a multi-tasking environment and coordinate several assignments simultaneously.
• Observe safety principles and work in a safe manner.

Licenses/Certificates:
Possession and continued maintenance of a valid class C California driver's license and a safe driver license or the ability to provide alternate transportation approved by the appointing authority.

Application and Selection Process

Application and Selection Process
If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources by 5:00 pm on Monday, September 23, 2024 (postmarks or faxes are not accepted).

Candidates are asked to fully describe any training, education, experience or skills relevant to this position. Electronic applications may be submitted on-line through the City's employment page at Sunnyvale.ca.gov and click on Jobs. Late or incomplete applications will not be accepted.

EXAM PROCESS
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral examination scheduled for Tuesday, October 8, 2024. Selection interviews for top scorers will be conducted October 16-18. Note: The examination process may be changed as deemed necessary by the Director of Human Resources.

SELECTION PROCESS
Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department. Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a comprehensive background investigation, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination.

INFORMATION ABOUT PROOF OF EDUCATION
Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., copy of the diploma or college/university transcripts).

ADDITIONAL INFORMATION
Positions in this job classification are represented by the Sunnyvale Managers Association (SMA).

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.

Summary of Management SMA Benefits

Notice of CFRA (California Family Rights Act) Rights and Obligations

Closing Date/Time: 9/24/2024 5:00 PM Pacific

Salary:

$162,097.00 - $202,621.00 Annually