Administrative Specialist for Writing and Learning

Job Description:

Administrative Specialist for Writing and Learning

Description

Job Summary

Under the general supervision of the Executive Director for Writing and Learning, the incumbent in this position provides all facets of budget and program data analysis as well as administrative assistance in matters related to the day-to-day operations and communications for all programs under the Office of Writing and Learning’s three units: Academic Preparation and Transitions, Learning Support Programs, and Writing Across the Curriculum.

Department Summary

As the primary academic support department on campus, the Office of Writing and Learning fosters learning and achievement by coordinating a comprehensive menu of programs and services designed to enhance student success and retention by addressing opportunity gaps, optimizing learning, and supporting the diverse needs of Cal Poly students.

Key Qualifications

• Manage Office of Writing and Learning budgets, which include multiple state, lottery, fee, and grant-based funding accounts; prepare monthly budget projections and evaluate the impact of expenditures, projects, and existing programs; discuss projections, cost implications, options, and recommendations with management; assist in all phases of budget planning and administration to ensure strategic and efficient use of resources.
• Serve as the primary personnel and payroll specialist for all Office of Writing and Learning units; track and monitor professional and student staff recruitment and hiring processes, in range progressions, and reclassifications in collaboration with Office of Writing and Learning managers, HR, and Academic Personnel; assist Office of Writing and Learning management and program coordinators with employee on-boarding; monitor and approve monthly payroll for approximately 200 student employees associated with all Office of Writing and Learning units; review and reconcile staff leave time, clarifying inconsistencies and notifying managers when reconciled.
• Access and extract online and organizational data, request accurate ad hoc data, conduct research and collect other data as needed in support of Office of Writing and Learning units, services, and initiatives (e.g., academic preparation and placement data of first-year students, GPA equity gaps and DFW rates in critical courses, and written communication competency).
• Track and assess key factors leading to or inhibiting student success, retention, and persistence to graduation in collaboration with Office of Writing and Learning managers and program coordinators; analyze data to make inferences and recommendations on continuous improvement for Office of Writing and Learning units and services.
• Provide executive-level administrative support to the executive director.

Education and Experience

• Equivalent to graduation from a four-year college or university. One year of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range: $60,000-$75,000 annually

Classification Range: $46,548 - $89,856 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu .

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Advertised: Sep 04 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: