Program Support Assistant (Administrative Support Assistant II)

Job Description:

Program Support Assistant (Administrative Support Assistant II)

Description

Working Title: Program Support Assistant

Division: Diversity, Equity, Inclusion, and Justice

** Successful candidates in these temporary appointments may be appointed from a few days up to one year depending on the assignment. Temporary appointments must end on or before the end of the fiscal year, with the possibility of renewal if funds and/or program needs exist.

Classification Title: Administrative Support Assistant II

Classification Salary Range: $3,680 - $5,159 per month

The anticipated hiring range for this position is $3,680 - $3,700 per month.

The final salary is dependent upon qualifications and experience.

About the Department/Position:

The Division of Diversity, Equity, Inclusion and Justice (DEIJ) supports and promotes the university’s commitment to cultivating a caring community and sense of belonging that fosters an inclusive campus culture

Under the general supervision of the Director of Operations & Strategic Initiatives, the DEIJ Support Assistant will provide general office support to the Vice President's Office. Responsibilities include, but are not limited to, assisting with coordinating meetings, assisting with communications, maintaining records, and assisting with event planning. The incumbent will work closely with various stakeholders, ensuring efficient administrative processes that align with the strategic goals of DEIJ-related efforts.

Overview of Duties and Responsibilities:

• Provide logistical support for events and meetings, including booking venues, arranging catering, and coordinating technology needs.
• Assist in designing and disseminating promotional materials, such as posters, flyers, social media content, and emails.
• Compile, prepare and distribute meeting agendas, minutes, reports and other materials for committees, workgroups and presentations as needed.
• Compose, edit, and proofread correspondence including emails, newsletters, and memorandums as needed.
• Attend and support committee meetings; serve as the note taker.
• Assist in the collection of assessment plans and progress tracking.
• Assist in the collection and compiling of heritage month reflections.
• Provide administrative backup support to the Director of Operations and Strategic Initiatives and Executive Assistant as needed.

Minimum Qualifications:

• High school program or its equivalent and at least two (2) years' experience in an office environment.

Knowledge, Skills, and Abilities:

• General working knowledge of applicable university infrastructure, policies, and procedures.
• Fluency in using standard office software packages.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies.
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
• Work often involves front-line contacts with a variety of campus and community individuals requiring active problem-solving and effective interpersonal skills.
• Demonstrated competence in effectively presenting standard information in writing.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.

Preferred Qualifications:

• Bachelor's degree and/or equivalent training and minimum of three (3) years of analytical experience involving studies, analysis, and/or evaluation.

To view the full position description, click “Position Description” above.

General Information:

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here .

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement .

Advertised: Sep 04 2024 Pacific Daylight Time
Applications close: Sep 18 2024 Pacific Daylight Time

Closing Date/Time: