District Clerk/Executive Assistant for the Truckee Donner Public Utility District

Job Description:

District Clerk/Executive Assistant for the Truckee Donner Public Utility District

Description

Position Description

Are you a highly organized, detail-oriented professional with a passion for public service? Are you a self-starter who excels at working with members of the community, department managers, and public officials to provide excellent service? If you thrive in a fast-paced setting and are eager to make a meaningful impact in your community, the Truckee Donner Public Utility District invites you to apply for the next District Clerk/Executive Assistant.

Regional Government Services and its staff are conducting the recruitment on behalf of the Truckee Donner Utility District

THE POSITION

Under the general supervision of the General Manager, manages and administers the District Clerk functions of the District, provides complex administrative duties to the General Manager and the Board of Directors with a high degree of professionalism, confidentiality, discretion, and judgement. Coordinates and attends Board Meetings and ensures legislative actions are recorded by applicable laws. As the custodian of records, this position is responsible for records management of the District and, serves as the election officer for the District.

THE IDEAL CANDIDATE WILL BE :

• Experienced in providing support to an executive team in addition to managing a service area of records management and Board support.
• Exceptionally organized with keen attention to detail.
• Adaptable and effective in fast-paced settings.
• Self-driven with a strong sense of accountability.
• Experienced and committed to maintaining confidentiality.
• Committed to upholding the highest standards of integrity and ethics.
• Able to use tact, initiative, prudence, and independent judgment within general policy, procedures, and legal guidelines.
• Knowledgeable of applicable federal, state, and local laws, rules, regulations, ordinances, and organizational policies and procedures including the Public Records Act, and the Brown Act.
• Skilled with technology software and systems in order to schedule and post meetings and organize agenda packets and public documents.
• Adept with written and oral communication in order to effectively communicate in a clear, concise, professional, proactive, approachable, and responsive nature with board members, executive staff, the public, and employees.
• Experienced in maintaining administrative files including historical legal documents, resolutions, policies, and agreements.
• Available to attend Board meetings, prepare minutes and other documents, and direct the publication, filing, indexing and safekeeping of all proceedings of the Board.
• Experienced using software such as Microsoft Word and Excel at least an intermediate level.

COMPETENCIES

• Adaptability and Flexibility - Shifts gears comfortably
• Attention to Detail - Accomplishes tasks with thoroughness and accuracy
• Communication - Effectively conveys and exchange thoughts, options, and information verbally and in writing
• Customer Service - Maintains ongoing client relationships
• Inclusiveness - Respects and values working in a diverse environment
• Interpersonal Relations and Skills - Builds relationships based on mutual trust and respect
• Initiative -Assesses and initiates things independently
• Leadership - Inspires others toward a common vision and fosters trust and ethics.
• Reliability and Commitment - Demonstrates alignment with the mission of the organization and the dedication to the organization’s goals.
• Time Management and Organization - Plans and executes plans for events, tasks, and processes in an efficient manner

ABOUT THE TRUCKEE DONNER UTILITY DISTRICT

Nestled in the Sierra Nevada mountains of Northern California, Truckee is a four-season destination known for its colorful history, stunning scenery, and world-class outdoor adventure.

The Truckee Donner Public Utility District provides reliable, high-quality utility and customer services while managing District resources in a safe, open, responsible, and environmentally sound manner at the lowest practical cost. Our eighty employees provide these services through our four departments: Electricity, Water, Conservation, and Administration.

The Electric Utility Services department is responsible for operating, maintaining, repairing and expanding our electric distribution system. The department has a responsibility to provide effective and efficient maintenance and replacement programs and to provide effective, efficient and safe operations.

The Water Operations departmentsystem is complex and expensive to operate, maintain, repair and replace, a factor of our mountain environment Our water supply is the Martis Valley in the southeast portion of our service territory. Our customer base is spread over forty-four square miles and covers an elevation change from 5,800 feet to 7,350 feet. We have eleven wells, 200 miles of pipeline, thirty-six storage tanks and 26 pump stations.

The Truckee Donner Public Utility District is committed to conservation in our community! We offer a wide range of cost-effective home and business energy and water savings programs available to all qualified customers.

The Administration Services department is organized into the following functional areas: customer services and collections, customer billing, meter reading, accounting and finance, information technology, data processing, personnel, risk management, safety, records management, Board support, and general management.

Examples of Duties

Click HERE to view the full Job Description

Typical Qualifications

TYPICAL QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. A qualified candidate would have a combination of education and/or experience to fulfill the outlined essential duties and responsibilities of this position. Examples of qualifying education and/or experience would include the following:

• Equivalent to an associate degree in business or a related field. A bachelor’s degree in public or business administration is desired.
• Three or more years of office and records management in public administration, preferably as a deputy/district clerk. Experience in a senior administrative/records position in a municipal government, special districts, utilities, and municipal elections is desired.
• Successful completion of the California Special Districts Association Board Clerk Certification or the ability to obtain within a year of hire. Completion of the Certified Municipal Clerk program is desired.

Supplemental Information

SALARY AND BENEFITS

Salary: $140,537 - $170,834 DOE

Benefits:

• Health, Dental & Vision Plans
• Group Life, Long Term Disability, and Accident Insurance
• 10 paid holidays
• 1 floating holiday
• 40 hours vacation balance at time of hire, 10 vacation days accrued annually, increasing with tenure
• 10 Administrative Leave days annually
• Sick Leave, accrued at 1 day per month, never expire or cap
• CalPERS Pension Plan (PEPRA - 2@62, Classic - 2.7@55)
• Deferred Compensation plans, 457 & 401a
• Professional Development
• $500 annual Wellness Reimbursement benefit

SUPPLEMENTAL INFORMATION

Applications must be submitted on-line through this applicant tracking system. Materials must be complete and clearly indicate the candidate meets the minimum qualifications. Incomplete, late, emailed, and faxed applications are not accepted. Resumes are not considered in lieu of the required employment application.

Certificates, resumes, and/or cover letters must be uploaded with your application through this applicant tracking system.

All statements made on the application, resume, and supplemental materials are subject to verification. False statements may be cause for immediate disqualification, removal from eligibility list, or discharge from employment.

The deadline to apply is October 1, 2024, at 11:59 PM PST.

APPLY HERE
APPLICATION PROCESS AND SELECTION PROCEDURE:

Appraisal Process - (Pass/Fail) After the closing deadline, applications will be screened in relation to the criteria indicated in this announcement.

This process may also include various interviews and/or a skills assessment exam to rank applications, and to prepare a Qualified Candidate List.

Application - Minimum Qualification Assessment - (Pass/Fail) All completed applications and supplemental questionnaires will be reviewed and assessed for each applicant's ability to meet the minimum work experience, training, and education qualifications.

Online Skills Assessment - (Pass/Fail) An Online Skills Assessment may be used to evaluate candidates’ knowledge, skills, and abilities for the position. The Online Skills Assessment may evaluate these areas of knowledge and skills. The Online Skills Assessment will be conducted via a video conference platform and is tentatively scheduled the week of October 7, 2024. Candidates who pass the Online Skills Assessment will be invited to participate in the next step of the Selection Process.

Remote Screen Interview Exam - (100%) Candidates who pass the application assessment will be invited to a Remote Screen Interview Examination to evaluate training, experience, and other job-related qualifications for the position. The Remote Screen Interview will be conducted via a video conference platform and is tentatively scheduled for the week of October 14, 2024. Successful candidates will be submitted to the District for further consideration.

All communication and notices will be sent via e-mail. Additional inquiries about the position may be directed to aniewald@rgs.ca.gov .

Neither Regional Government Services nor the Truckee Donner Utility District are responsible for failure of internet forms or email in submitting your application. Candidates who may require special assistance in any phase of the application or selection process should advise Regional Government Services by mailing aniewald@rgs.ca.gov.

The Truckee Donner Utility District is an Equal Opportunity Employer.

Closing Date/Time: 10/1/2024 11:59 PM Pacific

Salary:

$140,537.00 - $170,834.00 Annually