Building Services Assistant Manager

Job Description:

Building Services Assistant Manager

Description

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation from an accredited high school or equivalent, plus four (4) years of experience related to the field, including two (2) years of experience in a supervisory or management capacity.
• One (1) additional year of education may substitute for the required experience with a maximum substitution of two (2) years.

Licenses or Certifications:

• Any required licenses or certifications.

Notes to Applicants
About the job:
The Building Services Assistant Manager supports the Building Services Manager in overseeing the operations of all aspects of a single property, or portfolio of properties, and ensures properties are in compliance with City of Austin and Building Services standards.

About working for Building Services and the City of Austin:
Click here to watch the City of Austin Recruitment Video!

Working with Building Services provides a number of benefits including medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

Employment Application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
• Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
• The Employment Record should be complete with job titles, employment dates, and specific job duties, functions, and responsibilities for each position held.
• If you are selected as the top candidate, starting salary will be based on overall relevant experience from your application.
• The responses to the supplemental questions inquiring about experience should be reflected on your application.

Criminal Background Investigation:
The position requires a criminal background investigation.

Assessments:
Assessment(s) may be administered as part of the interview process.

If you are selected as a top candidate:
Verification of your education (which may include high school graduation or GED , undergraduate and/or graduation degrees) will be required. You must provide proof of education from an accredited organization/institution.

Military/Veteran Interview Preference:
Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.

Please note that the Department may close the job posting at any time after seven (7) days.
Pay Range
$27.16 - $32.87

Hours
Monday - Friday from 7:30 a.m. to 4:30 p.m.

• Hours may vary depending on work demands and business needs.
• Evening, weekend, and holiday work required, when needed.

This position is categorized as Essential Personnel with the City of Austin.
Job Close Date 09/25/2024 Type of Posting External Department Building Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location South & Central Austin Preferred Qualifications
Preferred Experience:

• Real Property Administrator ( RPA ) Designation
• WELL Standard Certification or the ability to obtain within 6 months of employment.
• Leadership in Energy & Environmental Design ( LEED ) certification, or other green building professional credentials or the ability to obtain within 6 months of employment.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint
• Ability to travel to more than one work location
  
  

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Directs and provides support to the Building Services staff by performing cross-functional duties as necessary. Coordinates and supervises the activities of division consisting of skill craft positions including plumbing, electrical, Heating Ventilation Air Conditioning ( HVAC ), etc., involved in minor construction, building maintenance, and related activities as well as the activities of the Building and Grounds (or Custodial) staff assigned to building portfolio. Responds to occupant needs and ensures that administrative, building, technical, and custodial staff resolves problems. Ensures that all services provided to properties are in compliance with City of Austin ( COA ) and Building Services policies, procedures, regulations, and contractual obligations and standards. Conducts periodic property inspections, recommending and/or approving alterations, maintenance, and reconditioning. Coordinates contracts for and oversees vendor services. Provides recommendations and assists in the development of short- and long-range plans. Assists in the development of property and departmental budget, and monitors budget expenditures. Fosters COA and departmental safety culture and enforces safety rules. Writes technical reports.

Responsibilities- Supervision and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of management principles.
• Knowledge of fiscal planning and budget preparation.
• Knowledge of maintenance operations.
• Knowledge of applicable legislative and legal requirements.
• Knowledge of City practice, policy and procedures.
• Knowledge of supervisory and managerial techniques and methods.
• Knowledge of financial terms and principles.
• Knowledge of intermediate analytical and quantitative skills.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software applications.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to perform personnel management.
• Ability to establish and maintaining good working relationships with other City employees and the public.
• Ability to provide efficient, timely, and courteous customer service.
• Ability to conduct basic financial analysis.
• Ability to comprehend, analyze and interpret documents.
• Ability to develop and utilize systematic processes and continuous improvement principles.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for this position include graduation from an accredited high school or equivalent, plus four (4) years of experience related to the field, including two (2) years of experience in a supervisory or management capacity. One (1) additional year of education may substitute for the required experience with a maximum substitution of two (2) years. Do you meet these minimum qualifications?

• Yes
• No

* How many years of supervisory experience do you have?

• Less than 2 years
• 2 - 4 years
• 4 - 6 years
• 6 - 10 years
• More than 10 years

* Do you possess a Real Property Administrator, RPA designation?

• Yes
• No

* Do you possess a current WELL Standard Certification?

• Yes
• No

* Please check the category that best describes your LEED certification status.

• LEED Green Associate
• LEED AP
• Not Certified in LEED

* Do you possess any other green building professional credentials or certifications?

• Yes
• No

* Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook?

• No experience
• Basic: create/edit simple documents, spreadsheets, & emails
• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields
• Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

Optional & Required Documents

Required Documents Optional Documents Resume