Administrative Services Coordinator

Job Description:

Administrative Services Coordinator

Description

Pay Range: $63,041 - $81,953 annual compensation

Job Posting Closing on: Monday, September 30, 2024

Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Services Coordinator job is available with the City of Fort Worth’s Property Management Department which consists of four divisions including Facilities Management, Fleet Services, Real Estate and General Services. PMD is a large, fast paced, and rewarding department that is responsible for a wide array of services including: maintenance of the majority of City facilities, maintaining the City’s fleet, land and property acquisitions including right-of-way and easement acquisitions. The Department is seeking to hire a highly seasoned and accomplished professional to fill the Administrative Services Coordinator position to supervise, manage and coordinate human resources functions for all the divisions, participate in the preparation and administration of the budget, and supervise additional staff. The ideal candidate will be an exceptional communicator and collaborator who can build a high level of trust and effective relationships with staff across the department.

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with major course work in Business Administration, Public Administration, Human Resources or related field.
• Four (4) years of increasingly responsible administrative and operational experience in support of a department, division or major service area.
• One (1) year in a supervisory or lead capacity.

Preferred Qualifications:

• Working knowledge of PeopleSoft Human Capital Management, Payroll and intermediate to advanced skills in Microsoft Office products (Outlook, Word, Excel, and PowerPoint).
• Three (3) years of supervisory responsibilities and human resource coordinator activities.
• Familiar with methods and techniques used to conduct a variety of analytical studies; experience in mapping work and process flows, and experience in creating policy and procedure documentation.

The Administrative Services Coordinator job responsibilities include:

• Coordinate and assist departmental on-boarding meetings, prepare on-boarding materials for new hires and ensure new hires are trained in time entry.
• Oversee and assist with all payroll/timekeeping to ensure employees are compensated in an accurate and timely manner based on hours worked.
• Work with management and partner with Human Resources Department staff to ensure proper processes are adhered to for recruitment, terminations, disciplinary actions, Family Medical Leave and Worker’s Compensation cases.
• Interpret personnel rules and regulations and provide guidance to supervisors and employees to ensure department-wide consistency in disciplinary actions, and research recruitment and compensation issues to minimize vacancies and ensure equity across the department.
• Prepare weekly reports for turnover, absenteeism, Family Medical Leave, disciplinary actions and other pertinent HR information. Research, interpret and analyze data collected and make recommendations, as needed.
• Implement Records Management policies; ensure compliance with City policies; and serves as subject matter expert of records retention schedules and challenges to ensure appropriate employee and departmental records are maintained, including medical, disciplinary and other human resource records.
• Represent the Department at HR meetings and trainings and act as primary contact for deadlines and assignments as communicated by the Human Resources Department.
• Participate in the preparation and administration of the department budget; forecasts funds needs for specific programs or projects; and monitors and approves expenditures.

Working Conditions Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions. Sedentary work, involves sitting most of the time.

Physical Demand

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Salary:

$63,041 - $81,953 annual compensation