Fire Dept. Accreditation Administrator

Job Description:

Fire Dept. Accreditation Administrator

Description

Accreditation Functions:

Responsible for the administration of the accreditation process, long-range strategic planning, performance measurement, and ensuring compliance with current standards set by the state, national, and/or international accreditation bodies. Key responsibilities include:

• Directs and oversees the Commission on Fire Accreditation International (CFAI) and Insurance Services Office (ISO) compliance activities.
• Supports the fire department’s planning section to include research and data analysis, long-range strategic planning, development and management of effective performance measures, and quality assurance regarding fire department service delivery and standards of coverage.
• Researches, prepares, and submits annual compliance reports, documents, and exhibits related to the accreditation and reaccreditation process.
• Maintains accreditation files and conducts reviews of policies and procedures to ensure compliance.
• Conducts system performance reviews to ensure compliance with accreditation standards.
• Collaborates regularly with senior staff to coordinate specified functional areas and programs related to attaining and maintaining fire service accreditation and ISO public protection classification rating.
• Assists senior and support staff in the processing and interpretation of documents for accreditation.
• Provides training to newly hired employees regarding accreditation and related matters.
• Serves as the department liaison regarding accreditation matters between intra/inter-agency personnel and between the department and the accreditation bodies.
• Represents the fire department and the Fire Chief or designee at accreditation meetings and conferences and when working with outside agencies and groups.
• Assembles, compiles, compares, and analyzes collected information to maintain or improve current ISO rating.
• Prepares critical planning documents, including the strategic plan, standards of cover, continuity of operations plan, and fire rescue element of the Sarasota County Comprehensive Plan.

Support Functions:

Responsible for support functions related to fire department planning, budgeting, and performance management. Key responsibilities include:

• Leads the development of the department’s strategic plan and business model, to include recommending goals, objectives, and actions supported by measurable outcomes and target dates.
• Leads and facilitates strategic business planning meetings with departmental personnel.
• Assists with budgetary planning processes to promote alignment with strategic goals.
• Assembles teams to support internal and external stakeholder participation in strategic planning efforts and process improvements.
• Assists in coordination of fire department external systems relationships for mutual and automatic aid.
• Monitors, maintains, and serves as administrative agent for interlocal agreements with external agencies.
• Liaises with GIS professionals and data analysts to develop reports, perform analytics, and implement performance measurement tools.
• Research new data modeling strategies and software to identify and recommend innovative tools and technology to support continuous improvement in service delivery.
• Utilizes strong interpersonal and leadership skills to build and maintain professional relationships within the fire department and with surrounding fire service agencies.
• Communicates effectively with internal departments and external agencies to collaborate on data collection, management, and dissemination.
• Assists with monitoring, evaluating, recommending, and implementing process improvements for continuous quality improvement.
• Develops systematic processes to track and report on fire department data.
• Maintains up to date knowledge of local, state, and federal laws and regulations pertaining to the fire department.
• Prepares and distributes fire department informational bulletins to all employees.
• Performs other duties as assigned.