Doctoral Program Coordinator (Administrative Support Coordinator II)

Job Description:

Doctoral Program Coordinator (Administrative Support Coordinator II)

Description

Position Summary

Are you passionate about supporting academic excellence and eager to contribute to a dynamic university environment? As the Doctoral Program Coordinator in the School of Public Health, you will support the School of Public Health team under the direction of the program directors. Your role will involve providing essential administrative support, guiding faculty and graduate students on requirements, policies, and procedures, and managing student files and records. Additionally, you will facilitate graduate program requirements, update documents and handbooks, and coordinate communications with a wide range of stakeholders, both inside and outside the university.

Key Responsibilities:

• Stakeholder Engagement: Build and maintain relationships with current and prospective students, faculty, staff, and external partners to support the doctoral programs.
• Program Coordinator: Oversee and support the operations of the Doctorate in Public Health and Joint Doctoral Programs with UCSD, ensuring compliance with academic policies and procedures.
• Administrative Support: Manage student files and records, update program documents and handbooks, and provide administrative assistance to faculty and students.
• Communication: Coordinate and communicate with stakeholders across SDSU and UCSD campuses, supporting administrative functions in areas such as admissions, accreditation, and governance.

Why Join Us?

• Mission-Driven: Be part of a department committed to fostering academic excellence, public health research, and community engagement.
• Growth Opportunities: We invest in your professional development and offer pathways for advancement.
• Inclusive Environment: Join a diverse community that values collaboration and mutual respect.

If you're detail-oriented, proactive, and eager to contribute to a vibrant academic environment, we’d love to hear from you!

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The School of Public Health (SPH) is one of five schools in the College of Health and Human Services. The SPH offers an undergraduate degree in public health, several graduate programs leading to the Master of Public Health (MPH) degree, Master of Science degrees, and joint MPH/Master of Social Work and MPH/Master of Arts in Latin American studies, as well as Joint Doctoral programs with the University of California, San Diego (UCSD) leading to doctoral degrees in Epidemiology, Health Behavior, and Global Health. The school is also home to an independent Doctor of Public Health (DrPH) degree program. The SPH is also home to four research and public health practice institutes and centers, and three labs.

For more information regarding the School of Public Health, click here .

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Licenses and/or Certifications

• California Driver’s License or ability to obtain one within 10 days of hire
• Must be able to obtain Defensive Driving Certification

Key Qualifications

• Customer service orientation.
• Experience with Microsoft Office and Google Suite.
• Administrative experience with a graduate level academic program preferred.
• Experience in higher education is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,190 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

CSU Classification Salary Range: $4,058 - $6,653 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here .

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on November 15, 2024. To receive full consideration, apply by November 14, 2024. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu.

Advertised: Oct 31 2024 Pacific Daylight Time
Applications close:

Closing Date/Time: