Accountant (Payroll) (Open-Competitive)

Job Description:

Accountant (Payroll) (Open-Competitive)

Description

Description

This is an Open-Competitive recruitment for the Payroll assignment . This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this position. The first review of applications will be completed on Monday, November 25, 2024, at 12:00 p.m. The eligible list established from this recruitment may be used to fill future vacancies as they occur.

The Ideal Candidate:
The City of El Segundo is seeking an Accountant who is independent, organized, detail-oriented, and has excellent written and verbal communication skills. We are looking for someone who is technologically savvy, displays outstanding judgment, and enjoys the challenges of a fast-paced work environment. Candidates who possess a professional certification (i.e. CPA or CPFO) are highly desirable.

Application and Selection Process

TO APPLY: Each applicant must submit a City of El Segundo Employment Application and respond to the Supplemental Qualifications Questionnaire online. Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process. The testing process will consist of a written exam (pass/fail) and a structural technical oral interview (weighted 100%).
Test dates are tentative , and subject to change without prior notice, until qualifying candidates receive written confirmation from the Human Resources Department.

Component

Tentative Test Date
Weight
Written Examination

January 9, 2025

Pass/Fail

Structured Technical Oral Interview

January 16, 2025

100%

DEFINITION: Under general supervision, performs professional accounting and/or payroll duties in preparation of factual and analytical statements and reports; analyzes and evaluates financial records; and performs a wide variety of financial duties requiring confidentiality, independent judgment and decision making.

SUPERVISION RECEIVED AND EXERCISED: Receives direct supervision from the Finance Manager.

Essential Job Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities:

Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:

• Coordinates and performs accounting operational functions including accounts payable, accounts receivable, payroll, general journal;
• Evaluates accounting procedures and fiscal practices and recommends and assists in implementing new or revised accounting systems, procedures and records;
• Participates in developing computer programs for accounting analyses;
• May assist with bi-weekly payroll warrants, payroll registers and reports;
• Prepares magnetic media for storage of payroll records;
• Prepares tax return and other reporting documentation related to payroll matters;
• Compiles routine reports related to payroll activity; merges payroll records in Finance System;
• Prepares detailed accounting, statistical and narrative financial statements and reports requiring analysis and interpretation of source data;
• Administers designated accounts and programs;
• Performs both general ledger and bank account reconciliations and prepares related work sheets, cash balances, proofs and schedules;
• Provides professional level staff support;
• Conducts and/or coordinates internal and external audits of financial records;
• Examines, analyzes and verifies documents to ensure adherence to established internal controls and accepted professional standards;
• Monitors, coordinates and makes adjustments to accounting subsystems;
• Assists in closing the City's financial records at the end of the accounting period;
• Assists with annual year-end audit and other periodic compliance audits throughout the year;
• Assists in budget preparation and interfaces with departments in preparing annual budget;
• Coordinates and reviews work of fiscal and clerical staff in making entries, reconciliations and performing other fiscal record keeping work;
• Regularly and predictably attends work; and
• Performs other duties as assigned by the Director of Finance, Finance Manager or Revenue Manager, as needed.

Payroll:

• Coordinates and performs payroll accounting operational functions; evaluates accounting procedures and fiscal practices and recommends and assists in implementing new or revised payroll accounting systems, procedures and records; participates in developing computer programs for payroll accounting analyses; and
• Prepares bi-weekly payroll warrants, payroll registers and reports; prepares magnetic media for storage of payroll records; prepares tax return and other reporting documentation related to payroll matters; compiles routine reports related to payroll activity; merges payroll records in Finance System; serves as the payroll/timekeeping liaison with department timekeepers, employees and management; prepares handbooks and manuals related to payroll procedures and conducts training related to payroll processing.
  

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

• Principles and practices of accounting and auditing, including governmental accounting and budgeting; including best practices related to internal controls and accounting procedures;
• Data processing applications related to accounting and budgeting procedures and practices, as well as general office procedures; and
• Basic principles and practices of supervision.

Skill in:

• Applying and adapting established accounting principles and procedures to a variety of City accounting applications;
• Interpreting and applying accounting-related laws, ordinances, rules, regulations, policies and procedures;
• Performing professional level staff support related to the administration of the City's employer-employee relations program;
• Analyzing data and drawing logical conclusions;
• Preparing and maintaining accurate reports and records;
• Using standard office computer programs, including spreadsheets;
• Communicating effectively both orally and in writing;
• Operating computers and related software;
• Appearing for work on time;
• Following directions from a supervisor;
• Understanding and following posted work rules and procedures;
• Accepting constructive criticism; and
• Establishing and maintaining effective working relationships with other department staff, other City employees and the public, and in functioning effectively in a confidential work environment.

Working Conditions: Typical office environment.

Qualifications

Experience: Two (2) years of accounting-related experience is required. Experience processing payroll transactions and performing complex calculations pertaining to employee earnings for the payroll assignment is preferred.

Education: Bachelor’s degree (120 units) with major coursework in accounting, business administration or a closely related field is required.

Licensing/Certificates: Due to the performance of some field duties which requires the operation of a personal or City vehicle, valid and appropriate California driver's license and acceptable driving record are required.

Supplemental Information

Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C)
Benefit Summary

PERS Retirement :

Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%).

Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost .

Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2024 Social Security income cap is $168,600.

Medical -Monthly medical contribution of $1,750 ($932 for medical and $818 for flex dollars). Flex dollars may be used toward a medical premium and/or deferred compensation plan. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction.

Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan.

Dental & Vision :MetLife Dental and VSP vision benefits are provided.

Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.

Employee Assistance Program : Employees are eligible for the basic level of service.

Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.

Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period.

Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours.

Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service.

Sick Leave :8 hours per month.

Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager.

Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident.

Tuition Reimbursement :Up to $2,000/year for work-related college courses.

Cell Phone Stipend: City cell phone provided depending on position.

Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's.

Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs.

Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee).

1/14; 12/15; 8/19; 8/22; 24

Salary:

$6,614.09 - $8,413.12 Monthly